Commission Meeting Minutes

                                                                     

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

February 23, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

RESOLUTION

President Andes presented a Resolution honoring Brian Donat with the Putnam County Commission for his fifteen years of devoted service as County Manager.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of February 14, 2017. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS AND COMBINE AND DIVIDE

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment and Combine and Divide Orders as presented:

Erroneous Assessments for Brian Scott or Sheryl Lynn Settle, three for Richard A. Kerekes et ux, Gregory W. Goff, two for Denver W. Allen II, Billy F. and/or Pamela S. Wick, Marcus L. Shaffer III et ux

9 Erroneous Assessments were approved totaling $2,457.25 in deduction of taxes.

Combine and Divides two for Gary D. Young, et ux

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to approve an Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia as stated in Martins Peterbilt of West Virginia application requesting Text Amendments to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County to add Heavy Duty Large Trucks Sales, Rentals, Lease, and Service to Section 650.04, Special Permit Uses in the “C-2” High Density Commercial District as presented by the Commission Secretary
  2. An Order to approve an Amendment to the Zoning Ordinance for the Unincorporated areas of Putnam County, West Virginia to rezone from “R-2” Mixed Residential District to “C-1” Suburban Commercial District as presented by the Commission Secretary
  3. An Order to issue a check from the E-911 Fund in the amount of $6,602.16 made payable to the E-911 Wireless Fund representing 3% of the monthly E-911 wireless subscriber fees as presented by the Commission Secretary
  4. An order to make a payroll change for Jeremy Young, Full-time, County Manager, Department 401, $67,500/annually, effective March 1, 2017 as presented by the Commission Secretary
  5. An order to delete from payroll Sheryl Otey, Part-time, Commission Assistant, Department 401, effective February 9, 2017 as presented by the Commission Secretary
  6. An order to delete from payroll Jack Luikart, Full-time, Detective 1st Lieutenant, Department 700, effective February 28, 2017 as presented by the Commission Secretary
  7. An order to add to payroll Brandon W. Pauley, Full-time, Deputy Sheriff, Department 700, $14.63/hourly, effective April 3, 2017 as presented by the Commission Secretary
  8. An order to make a payroll change for Shawn R. Johnson, Full-time, Corporal, Department 700, $19.52/hourly, effective March 1, 2017 as presented by the Commission Secretary
  9. An order to make a payroll change for Heather D. Harrison, Full-time, Corporal, Department 700, $19.52/hourly, effective March 1, 2017 as presented by the Commission Secretary 
  10. An order to make a payroll change for Lisa L. Arthur, Full-time, 1st Lieutenant, Department 700, $22.07/hourly, effective March 1, 2017 as presented by the Commission Secretary
  11. An order to delete from payroll Michael Johnson, Full-time, Field Personnel, Department 407, effective March 3, 2017 as presented by the Commission Secretary
  12. An Order to re-appoint Tony Hodge to serve on the Putnam County Board of Zoning Appeals, effective January 2, 2017 with a term to expire on January 1, 2020
  13. An Order to re-appoint Patricia Schiffour to serve on the Putnam County Board of Zoning Appeals, effective January 2, 2017 with a term to expire on January 1, 2020
  14. An Order to re-appoint Robert Stonestreet to serve on the Putnam County Board of Zoning Appeals, effective January 2, 2017 with a term to expire on January 1, 2020
  15. An Order to appoint Scott Chamber to serve on the Putnam County Planning Commission, effective February 23, 2017 with a term to expire on February 6, 2019
  16. An Order to re-appoint Greg Williamson to serve on the Putnam County Planning Commission, effective February 7, 2017 with a term to expire on February 6, 2020

Commissioner Foster seconded the motion. The motion carried unanimously.

BUDGET HEARINGS

Lita Kirk presented the budget for Putnam County Health Department. She reported their budget is lower than last year due to a cut in for Public Health Emergency Preparedness Funds because the state grant from CDC was cut.

Megan Tarbett presented the budget for Putnam County Libraries. She reported she is requesting the same amount from the Putnam County Commission.

Jamey Hunt presented the budget for Putnam County Day Report. He reported his budget is very similar to last year’s budget, but appears lower due to the vehicle request that was on last year’s budget.

Andrew Dunlap presented the budget for Putnam County Development Authority. He reported their state funding was cut in half, so revenue is down $15,000.  They are seeing less revenue from the industrial gas well royalties in Fraziers Bottom Business Park.  They are going to address this issue by not filling an open position.

RESOLUTION

Commissioner Skidmore presented a Resolution honoring Jack Luikart with the Putnam County Sheriff’s Department for his thirty years of distinguished service.

EXECUTIVE SESSION

At 6:07 p.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 6:53 p.m., Commissioner Skidmore made a motion to exit executive session and enter back into regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

CHANGE ORDER #4 – WAVE POOL LINER PROJECT

Commissioner Skidmore made a motion to authorize the President to sign Change Order #4 for the Wave Pool Liner Project. Commissioner Foster seconded the motion.  The motion carried unanimously.

Brian Donat presented an update on the bid opening with Putnam Public Service District for the Cow Creek water project. The bids came in much lower than anticipated.  The initial cost estimate was $699,000 and the new estimate is $340,000.

Property owner at the entrance of Valley Park needs the ability to access the road from his property. Jennifer Karr has researched the deed as well as previous transfers and all the property owners on Valley Park Drive have just as much rights to access the road.  The Commissioners agreed to approve Jeremy Young to request GAI Consultants to adjust their plans to accommodate this access.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following orders and budget revisions for approval:

Commissioner Skidmore made a motion to approve the following budget revisions as presented:

  1. Budget revision for Circuit Clerk #403 to cover travel as presented by Mr. Young
  2. Budget revision for Central Garage #717 to cover capital outlay equipment as presented by Mr. Young
  3. Budget revision for EMS #715 to cover maintenance and repairs to auto and trucks as presented by Mr. Young

Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the 911 Fund in the amount of $1,468.53 for 911 street sign installs as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the following orders as presented:

4. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,960 payable to ZMM Architects and Engineers for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission

5. An Order to issue a check from the Putnam County TIF Fund in the amount of $32,608.03 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the following orders as presented:

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for Unit #4 March lease

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $416.00 payable to Thomas M. Lyvers, Sr. for services rendered January 30, 2017 through January 31, 2017

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1664.00 payable to Thomas M. Lyvers, Sr. for services rendered February 1, 2017 through February 10, 2017

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,850.00 payable to Angela L. Smith for professional services rendered February 1, 2017 through February 15, 2017

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for Unit #1 March lease

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $5.99 payable to AutoZone for supplies

Commissioner Foster seconded to motion. The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Long Form Settlement:                  Tassawanna Skidmore

An Order to disburse the sum of $11.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlementsAn Order of “Estate Listing” of Actions of Fiduciary Supervisor from February 11, 2017 through February 17, 2017

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Tony Hodge, Patricia Schiffour, and Robert Stonestreet to serve on the Putnam County Board of Zoning Appeals, effective January 2, 2017 with terms to expire on January 1, 2020. Commissioner Foster seconded the motion. The motion carried unanimously.

President Andes made a motion to appoint Scott Chambers to serve on the Putnam County Planning Commission, effective February 23, 2017 with terms to expire on February 6, 2019. Commissioner Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to reduce the number of board members on Putnam County Planning Commission from fifteen to nine through attrition as terms expire. The motion died for lack of a second.

Commissioner Skidmore made a motion to re-appoint Greg Williamson to Putnam County Planning Commission, effective February 7, 2017 with a term to expire on February 6, 2020. President Andes seconded the motion. Commissioner Foster voted nay. The motion carried.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:31 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, March 21, 2017 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

                                                                        MINUTES

                                 PUTNAM COUNTY COMMISSION REGULAR SESSION

                                                                    February 14, 2017

OPENING

Commissioner Stephen A. Andes, Ronald R. Foster and Commissioner R. Andrew Skidmore were present when the 9:00 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. An order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,644.50 for January 2016 Optical and Dental Benefits
  3. An order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,266.55 for January 2017 payroll expenses

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of January 26, 2017. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Two for Eric A. & Danielle M. Smith, William A. Shelton II et ux, Paul Cheve &/or Mary L. Mendez, three for Janet Sue Jividen

Commissioner Foster seconded the motion. The motion carried unanimously.

7 Erroneous Assessments were approved totaling $1,398.97 in deduction of taxes.

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

COURT ORDERS APPROVED

  1. An Order to delete from payroll James Barham, Full-time, Paramedic, Department 715, effective January 28, 2017 as presented by the Commission Assistant
  2. An Order to make a payroll change for Jonathan Rabel, Part-time, Paramedic, Department 715, $11.50/hourly, effective February 1, 2017 as presented by the Commission Assistant
  3. An Order to make a payroll change for Brian Isaac, Part-time, Paramedic, Department 715, $11.50/hourly, effective January 29, 2017 as presented by the Commission Assistant
  4. An Order to make a payroll change for Susan Higginbotham, Full-time, Office Clerk, Department 406, $15.00/hourly, effective February 6, 2017 as presented by the Commission Assistant
  5. An Order to make a payroll change for Patricia Johnson, Full-time, Office Supervisor, Department 406, $19.00/hourly, effective February 6, 2017 as presented by the Commission Assistant
  6. An order to make a payroll change for Michael Cunningham, Full-time, Paramedic, Department 715, $13.30/hourly, effective February 12, 2017 as presented by the Commission Assistant
  7. An order to make a payroll change for Jesse Board, Part-time, EMT, Department 715, $9.00/hourly, effective February 20, 2017, as presented by the Commission Assistant
  8. An order to add to payroll Andrew Peal, Full-time, Paramedic, Department 715, $13.30/hourly, effective February 12, 2017 as presented by the Commission Assistant
  9. An order to add to payroll Troy Baker, Part-time, Paramedic, Department 715, $11.50/hourly, effective February 12, 2017 as presented by the Commission Assistant
  10. An order to add to payroll Nicholas Skaggs, Part-time, EMT, Department 715, $9.00/hourly, effective February 12, 2017 as presented by the Commission Assistant
  11. An order to add to payroll Jordan Hitt, Part-time, EMT, Department 715, $9.00/hourly, effective February 12, 2017 as presented by the Commission Assistant
  12. An order to add to payroll Cassandra Ferguson, Part-time, EMT, Department 715, $9.00/hourly, effective February 12, 2017 as presented by the Commission Assistant
  13. An order to add to payroll Caleb Bailey, EMT, Department 715, $9.00/hourly, effective February 12, 2017 as presented by the Commission Assistant
  14. An order to delete from payroll Connie Raynes, Full-time, Office Assistant, Department 403, effective December 30, 2016 as presented by the Commission Assistant

Commissioner Foster seconded the motion. The motion carried unanimously.

BILL O’DELL, PUTNAM WELLNESS COALITION

Mr. O’Dell appeared to make the Commission them aware of programs they offer including providing permanent drug drop boxes, annual prescription drug take back, underage drinking, youth marijuana and prescription drug prevention. Mr. O’Dell thanked the Commissioners for passing the 2015 Social Host Ordinance in Putnam County.

RICHARD CARTE, WV DIVISION OF HOMELAND SECURITY & EMERGENCY MANAGEMENT

Mr. Carte presented an award to Putnam County Planning Commission for successfully participating in the National Flood Insurance Program Community Rating System, Putnam County has undertaken a series of meaningful activities to protect its citizens from losses caused by flooding and has significantly exceeded the requirements for NFIP participation in effective flood plain management.

TIM KEATON, PLANNER

At 9:30 a.m. Tim Keaton presented the Hayes Brothers Construction application to rezone property located on Tax Map 224, Parcel 2 at 108 Crooked Creek Rd. Scott Depot, WV from “R-2” Mixed Residential District to “C-1” Suburban Commercial District which was approved unanimously by the Planning Commission on January 24, 2017.

At 9:35 a.m. Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

Commissioner Skidmore made a motion to close the public hearing. Commission Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the rezoning application as presented because we find that the rezoning would protect and promote the public health, safety and convenience, moral and general welfare and would be consistent with the adopted comprehensive plan due to the goal of increasing commercial land uses in high growth areas. Commission Foster seconded the motion.  The motion carried unanimously.

At 9:40 Keaton presented the an application submitted by Martin’s Peterbilt of WV requesting Text Amendments to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County to add Heavy Duty Large Trucks Sales, Rentals, Lease, and Service to Section 650.04, Special Permit Uses in the “C-2” High Density Commercial District which was approved unanimously by the Planning Commission on January 24, 2017.

At 9:44 a.m. Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments, there were none.

Commissioner Skidmore made a motion to close the public hearing. Commission Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the text amendment as presented because we find that the text amendment will protect and promote the public health, safety, convenience, morals, and general welfare due to the fact that it defines conditions not previously addressed in the zoning ordinance, and the amendment is consistent with the adopted Comprehensive Plan due to the goal of increasing commercial land uses in high growth areas. Commission Foster seconded the motion.  The motion carried unanimously.

SOVINE ROAD WATER PROJECT

Jeremy Young reviewed the request by the City of Hurricane’s request for $17,538.59 as match funding for the Sovine Road Water Project. City of Hurricane will provide the labor and equipment to extend the water line, which will provide water to seven homes.

Commissioner Foster made a motion to approve an order to issue a check from the Water and Sewer Fund in the amount of $17,538.59 payable to City of Hurricane Water & Sewer. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:52 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:09 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Vanessa Ervin to serve on the Putnam County Parks and Recreation Commission, effective February 14, 2017, with a term to expire on August 31, 2019. President Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 10:11 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:33 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to authorize the President to sign Courthouse Facilities Improvement Authority Project Completion Report. Commissioner Foster seconded the motion.  The motion carried unimously.

Commissioner Skidmore made a motion to authorize the President to sign Courthouse Facilities Improvement Authority Request for Reimbursement in the amount of $77,524.26. Commissioner Foster seconded the motion.  The motion carried unimously.

Commissioner Skidmore made a motion to issue a check from the General County fund in the amount of $953.01 payable to Silling Associates, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority as presented by Mr. Young. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $3,198.08 payable to Earl’s Auto Parts for portable battery chargers out of the JAG grant 2016-DJ-BX-0672 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $120.00 payable to Terradon Corporation for work done on the Wave Pool Liner Project for the Putnam County Parks and Recreation Commission as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Water and Sewer Fund in the amount of $1,890.00 payable to Terradon Corporation for an update to the 2011 Water Feasibility Report as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General School Fund in the amount of $17,240.00 payable to WV State Auditor’s Office for the Magistrate Court 2015 agreed-upon procedures audit costs as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $564.00 payable to Help For Animals as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $1,260.62 payable to The City of Hurricane for utility boring for the TIF Valley Park Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $5,885.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $150.00 payable to Ruth E. Graham to refund fiduciary fees charged in error as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Young presented the following order for approval:

  1.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for services rendered January 16, 2017 through January 27, 2017
  2. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,075.00 payable to Angela L. Smith for professional services rendered January 16, 2017 through January 31, 2017
  3. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $674.00 payable to Track Group for monitoring
  4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $3,960.00 payable to Prestera Center for mental health services
  5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $76.25 payable to AutoZone for supplies
  6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $320.50 payable to Alere Toxicology Services for drug testing
  7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,215.00 payable to West Virginia Board of Risk and Insurance Managements for quarterly premium
  8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $268.24 payable to nTelos services rendered February 2, 2017 to March 1, 2017
  9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,425.00 payable to Kimberly Sizemore for professional services rendered January 1, 2017 through January 31, 2017
  10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $975.00 payable to Chris Moles for professional services rendered January 1, 2017 through January 31, 2017

Commissioner Skidmore made a motion to approve the orders as presented Commissioner Foster seconded to motion. The motion carried unanimously.

EXECUTIVE SESSION

At 10:40 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:55 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

COURTHOUSE PARKING LOT PROJECT

In 2015, Jeremy Young had two bidders on the Courthouse Parking Lot Project and both companies were over the budgeted amount. Commissioners authorized Jeremy Young to rebid this project in the spring.

LEGAL REPRESENTATION FOR POSSIBLE ACTION AGAINST CERTAIN PHARMACEUTICAL MANUFACTURERS

Brian Donat asked for direction on how the Commissioners would like to proceed regarding a lawsuit for prescription drug distributors. Commissioners requested staff to advertise request for qualifications of legal representation.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                  Agnes Geraldine Daubner, Richard Neil Farmer, John Franklin Gallagher, III, Ruth Joan Granby, Betty May Jividen, Glen Michael Jividen, Julia Mae Lawson fka Julia Mae Stephens, Elizabeth Ann Martin, Thomas Francis McCluskey, Edna Ruth McDaniel, Violet C. Parkins, Paul D. Paxton, Orville Larry Quillen, Genevieve Carol Racer, Clyde Harold Summers, Bobby Eugene Vaughn,

Long Form Settlement:                  Earnest aka Ross Burks

An Order to disburse the sum of $195.00 from the Fiduciary Special Fund made payable to State Tax Department for the estate tax administration fees.

An Order to disburse the sum of $195.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the Annual Settlement Report of Nancy A. Austin, Executrix of the Estate of William E. Warner, deceased.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from January 20, 2017 through February 10, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 11:21 a.m., Commissioner Skidmore made a motion to enter into executive session to discuss personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 11:42 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

PERSONNEL

Commissioner Skidmore made a motion to approve an Order to make a payroll change for Marcie Kimberling, Full-time, Executive Assistant, Department 401, $13.97/hourly, effective February 13, 2017 as presented by the Commission Assistant. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to advertise and accept application for Project Coordinator and Planning Director. Commissioner Foster seconded the motion.  The motion carried unanimously.

CIRCUIT CLERK PERSONNEL REQUEST

Commissioner Skidmore made a motion to approve the hiring of a part-time employee in the Circuit Clerk’s office on a temporary basis through June 30, 2017, up to 19 hours per week at $10.00 per hour. Commissioner Foster seconded the motion.  The motion carried unanimously.

PERSONNEL

Commissioner Skidmore made a motion to change Jeremy Young’s position effective March 1, 2017 to County Manager with an annual pay of $67,500, and to conduct an evaluation at a six-month period. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 12:04 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Thursday, February 23, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

 

 

                                                                        MINUTES

                                 PUTNAM COUNTY COMMISSION REGULAR SESSION

                                                                   January 26, 2017

OPENING

Commissioner Stephen A. Andes, Commissioner R. Andrew Skidmore and Commissioner Ronald R. Foster were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of January 10, 2017. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Five for Dale A. Oxley, Richard E. Verse, Bruce T. Simpkins, Ben (Jerry) Cunningham, Patrick or Paula Reilly, PCMA Systems, George H. Lancaster, Jr., Claire L. Hoyt, et al, R. Donn Cyrus, two for Michael E. Bean, James Hanna

Commissioner Foster seconded the motion. The motion carried unanimously.

16 Erroneous Assessments were approved totaling $15,633.43 in deduction of taxes.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1.  An Order to add to payroll Angela Marie Witt, Full-time, Deputy Clerk, Department 403, $10.50/hourly, effective January 30, 2017 as presented by the Commission Assistant
  2. An Order to add to payroll Shayla Lynn Davis, Full-time, Deputy Clerk, Department 403, $10.50/hourly, effective January 30, 2017 as presented by the Commission Assistant
  3. An Order to appoint Andy Skidmore to serve on the Putnam County Fire Service Board as the Putnam County Commission Representative, effective January 12, 2017 as presented by the Commission Assistant
  4. An Order to appoint Ronald Foster to serve on the Putnam County Development Authority, effective January 24, 2017 with a term to expire on September 30, 2019 as presented by the Commission Assistant
  5. An Order to appoint Ronald Foster to serve on the Putnam County Planning Commission as the Putnam County Commission Representative, effective January 10, 2017 as presented by the Commission Assistant
  6. An Order to appoint Ronald Foster to serve on the Putnam County Solid Waste Authority as the Putnam County Commission Representative, effective January 26, 2017 as presented by the Commission Assistant

Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENT

Commissioner Skidmore made a motion to appoint Ronald Foster to serve as the Commission Representative on the Putnam County Solid Waste Authority, effective January 26, 2017. President Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, ASSISTANT COUNTY MANAGER

Commissioner Skidmore made a motion to authorize the President to sign an Application for the VAWA Grant totaling $26,500 as presented by County Manager Brian Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the Certification of Substantial Completion – Boggs Roofing as presented by County Manager Brian Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to authorize the President to sign the Certification of Substantial Completion – Boggs Roofing as presented by County Manager Brian Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

BRIAN DONAT, COUNTY MANAGER

Mr. Donat appeared before the Commission to present an update on the Wave Pool Project. Mr. Donat stated that the County Electrical Engineer will provide the City of Hurricane an update on plans for the wave pool early next week, with the hope that the permits will be issued before the end of the week.

Commissioner Foster asked County Attorney Jennifer Karr if he should recuse himself from the decision on the Valley Park contract. Ms. Karr advised him that because the quote received from Wolf Creek Contracting cannot include supplies purchased from Commissioner Foster’s company, there is no conflict.

Commissioner Skidmore made a motion to approve and authorize the President to sign three originals of the Contract Award for the Valley Park TIF Project – Phase I as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for County Clerk Fund #402 to cover capital outlay/equipment as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Department Fund #700 to cover ammunition/range supplies and part-time employee overtime as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Donat presented the following order for approval:

  1. An Order to issue a check from the General County Fund in the amount of $2,500.00 payable to West Virginia University Cooperative Extension Service for local funding
  2. An Order to issue a check from the General County Fund in the amount of $7,729.46 payable to Boggs Roofing, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority for Judicial Building Reroof Project
  3. An Order to issue a check from the General County Fund in the amount of $12,390.39 payable to Boggs Roofing, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority for Judicial Building Reroof Project

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

4.  An Order to issue a check from the Putnam County TIF Fund in the amount of $6,772.00 payable to   GAI Consultants for work done on the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission

5. An Order to issue a check from the Putnam County TIF Fund in the amount of $40,760.04 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

6. An Order to issue a check from the Putnam County TIF Fund in the amount of $320.00 payable to ZMM Architects and Engineers for work done on the Maintenance Building and Concessions Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered January 2, 2017 through January 13, 2017

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,375.00 payable to Angela L. Smith for professional services rendered January 1, 2017 through January 13, 2017

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $478.35 payable to eLab Solutions for drug testing supplies

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $287.68 payable to Blue Line Supply for uniforms

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $768.50 payable to Track Group for monitoring

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $4,200.00 payable to Prestera Center for mental health services

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 February lease

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 February lease

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $50.63 payable to OfficeMax for office supplies

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $414.00 payable to Alere Toxicology Services for drug testing

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Coal Severance Fund in the amount of $22,218.25 made payable to the Putnam County Building Commission Series B Bond Revenue Account, toward Waterworks Revenue Bond payments as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $162.00 payable to Help For Animals for services provided as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Raymond Russell Anderson, Nona Marguerite “Marguerite” Beller, Hobert H. Byrnside, Ernest Clay Call, Tim Crager, Anna Lee Pridemore, Thelma Pauline Rollins, James Arthur Skeens, Jr., Kenneth Karl Sloman, David Lee Smith, John Francis Smith, Donald Sowers, Sr., Warren G. Vance, Paul Redford Walker, Jr., David Allen Whittington, Betty Jane Hodges Withrow, Macel L. Wood, Randall Lee Workman      

Long Form Settlements:              Stanley Lee Smith

An Order in the Estate of Earnest aka Ross Burks denying objection of Deborah Burks

An Order to disburse the sum of $229.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements

An Order to approve the appointment of William E. Shropshire as Administrator DBN to replace former Administratrix, Laura Smith, who is deceased, in the Estate of John Francis Smith

An Order to approve the appointment of Gene Walters Executor DBN to replace former Executrix, Barbara Hunt, who is deceased, in the Estate of Allen Elkins Hunt

An Order to “Estate Listing” and actions of the Fiduciary Supervisor from January 7, 2016 through January 20, 2017

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 6:15 p.m., Commissioner Skidmore made a motion to enter into executive session to discuss personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 6:40 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Circuit Clerk Ronnie Matthews appeared before the Commission to request a new position for his office. He discussed the increased work load that the court system has put on the Circuit Clerk.  He emphasized that his staff is struggling to keep up with the work load.  President Andes asked staff to gather information for a new position and report back to the Commission.

ADJOURN

At 6:40 p.m., having no further business, Commissioner Foster made a motion and Commissioner Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, February 14, 2017 at 9:00 a.m.

Respectfully submitted,

Sherry Otey

Commission Assistant            

 

 

                                                                        MINUTES

                                  PUTNAM COUNTY COMMISSION REGULAR SESSION

                                                                     January 10, 2017

OPENING

Commissioner Stephen A. Andes, Commissioner R. Andrew Skidmore and Commissioner Ronald R. Foster were present when the 9:00 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

 

  1. Edit registers and checks
  2. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $20,927.87 for November 2016 payroll expenses
  3. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,270.61 for December 2016 payroll expenses
  4. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,224.00 for December 2016 Optical and Dental Benefits
  5. An Order to issue a check from the Dog Fund in the amount of $1,349.99 payable to Casto & Harris, Inc. for 9,300 rabies tags for FY 2017
  6. A Depository Bond filed by the Putnam County Bank of Hurricane, WV

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of December 13, 2016. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the minutes of the November 8, 2016 General Election Board of Canvassers. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Blake Davis, two for Barbara or Billy Gillispie, Richard A. Harrison, two for Donnie &/or Courtney Higginbotham, Harvey C. Long, Patrick B. Miller, Moore North American, Schoen Law Offices

Commissioner Foster seconded the motion. The motion carried unanimously.

10 Erroneous Assessments were approved totaling $1,688.66 in deduction of taxes.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Lisa Debord, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  2. An Order to make a payroll change for Michelle Garrison, Full-time, Office Assistant, Department 403, $14.78/hourly, effective January 2, 2017 as presented by the Commission Assistant
  3. An Order to make a payroll change for Cathy Gawthrop, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  4. An Order to make a payroll change for Elissa Shell, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  5. An Order to make a payroll change for Anna Smith, Full-time, Deputy Circuit Clerk, Department 403, $20.03/hourly, effective January 2, 2017 as presented by the Commission Assistant
  6. An Order to make a payroll change for Stephanie McDade, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  7. An Order to make a payroll change for Jill Stepp-Hodges, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  8. An Order to make a payroll change for Jean Young, Full-time, Office Assistant, Department 403, $10.99/hourly, effective January 2, 2017 as presented by the Commission Assistant
  9. An Order to delete from payroll change Jilyan Paige Stone, Full-time, Office Assistant, Department 403, effective January 13, 2017 as presented by the Commission Assistant
  10. An Order to make a payroll change for Matt Miller, Full-time, Bailiff, Department 700, $12.98/hourly, effective January 9, 2017 as presented by the Commission Assistant
  11. An Order to make a payroll change for J. J. Mullins, Part-time, Bailiff, Department 700, $13.64/hourly, effective January 9, 2017 as presented by the Commission Assistant

Commissioner Foster seconded the motion. President Andes stated he disagrees with using money that becomes available from retirement or resignation for increases.  The motion carried unanimously.

FRANK CHAPMAN, OES DIRECTOR

Commissioner Skidmore made a motion to authorize the President to sign an EMPA Grant Application as presented by Mr. Chapman. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to transfer from the 911 Fund to the Putnam County Commission the amount of $314,723.83 for 2016 Building Rent as presented by Mr. Chapman. Commissioner Foster seconded the motion.  The motion carried unanimously.

SOVINE ROAD WATER EXTENSION

Assistant County Manager Jeremy Young appeared before the Commission to present a request from the City of Hurricane for the Commission to contribute materials for a 3,400 feet water line extension on Sovine Road.   Mr. Ronnie Woodall from the City of Hurricane was available to answer questions.  After discussion, Commissioner Foster made a motion to postpone a decision until further information is available.  Commissioner Skidmore seconded the motion.  The motion carried unanimously.

COUNTY COMMISSION MEETING SCHEDULE

Commissioner Foster made a motion to meet the second Tuesday at 9:00 a.m. and the fourth Thursday at 5:30 p.m. each month. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster amended the motion to meet the second Tuesday at 9:00 a.m. and the last Thursday at 5:30 p.m. of each month. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, ASSISTANT COUNTY MANAGER

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $57,174.75 payable to Silling Associates, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $27,764 payable to Stephens Auto Center for a 2017 Ford SUV out of the JAG Grant as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to authorize the President to sign a Change Order for the Courthouse Facilities Improvement Authority (CFIA) – Boggs Roofing as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $1,372.50 payable to Silling Associates, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to authorize the President to sign a Reimbursement Request for the Record Management Preservation Board (RMPB) Grant as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to make a payroll change for Marian Smith, Full-time, Victim Advocate, Department 726, $36,850/annually, effective October 1, 2016 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to make a payroll change for Charlotte Witte, Part-time, Victim Advocate, Department 726, $12.50/hourly, effective October 1, 2016 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to sign letters to outside agencies for budget hearings. Commissioner Foster seconded the motion.  The motion carried unanimously.

BRIAN DONAT, COUNTY MANAGER

Commissioner Skidmore made a motion to authorize the President to sign a Contract for Valley Park Demolition Work and Maintenance Building Construction with Capital Builders as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to set the mileage rate of 53.5 cents per mile for business use of a personal automobile, in accordance with the IRS mileage reimbursement rates, effective February 1, 2017 as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to pay at their regular rate those full-time county employees released from work for four hours on December 23, 2016 without any loss of pay or charge to annual leave as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $8,201.25 representing plan administration fees for Benefit Assistance Corporation for FY2016 as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Donat presented the following order for approval:

  1.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,095.00 payable to Terradon Corporation for work done on the Wave Pool Liner Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF fund in the amount of $230.91 payable to the Charleston Newspapers for the legal ads for construction work for the Valley park Master Plan Projects

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $500.00 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Donat. Commissioner Foster seconded the motion. The motion carried unanimously.

3.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $268.24 payable to nTelos for cell phone service

4.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,155.00 payable to Kimberly Sizemore for professional services rendered December 1, 2016 through December 31, 2016

5.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $870.00 payable to Chris Moles for professional services rendered December 6, 2016 through December 27, 2016

6.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $478.66 payable to eLab Solutions for drug testing supplies

7.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $278.31 payable to nTelos for cell phone service

8.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $182.54 payable to OfficeMax for office supplies

9.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $88.20 payable to Swana Lovejoy for mileage reimbursement

10.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 5, 2016 through December 16, 2016

11.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 19, 2016 through December 30, 2016

12.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $3,810.00 payable to Prestera Center for mental health services

13.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,775.00 payable to Angela L. Smith for professional services rendered December 1, 2016 through December 15, 2016

14.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $950.00 payable to Angela L. Smith for professional services rendered December 16, 2016 through December 30, 2016

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for County Clerk Fund #402 to cover capital outlay/equipment as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for Prosecutor’s Office Fund #405 to cover printing as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for Sheriff’s Office Fund #700 to cover dues/subscriptions, travel, and capital outlay/equipment as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE OF ROSS BURKS

Fiduciary Supervisor Jennifer Karr appeared before the Commission to present an objection to the proposed final settlement in the Estate of Ross Burks. An heir, Deborah Burks, was given, in writing, the opportunity to present her objection to the County Commission if she was not satisfied with the executrix’s response to the objection.  Ms. Burks, or a representative, did not appear.  Ms. Karr recommended that the objection be denied.  Commissioner Skidmore made a motion to deny the objection of Ms. Deborah Burks as presented.  Commissioner Foster seconded the motion.  The motion carried unanimously.

BID OPENING – VALLEY PARK IMPROVEMENTS PROJECT

Commissioner Foster recused himself from the meeting and left the room.

Assistant County Manager Jeremy Young appeared before the Commission to present six (6) bids for the Valley Park Improvement Project as follows: 1) Kanawha Stone Company for $5,319,764.89; 2) Wolf Creek Contracting for $4,492,351.15; 3) J. F. Allen Company for $5,400,419.60; 4) Jarrett Construction for $4,611,240.14; 5) Cherry River Contracting for $4,979,720.00; and 6) Asphalt Contractors for $4,840,737.25.

President Andes made a motion to accept the lowest bid pending review by staff and GAI Consultants. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster returned to the regular meeting.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Nancy Rebecca Bennett, Theodore Franklin Boggess, Herbert Ferrell, Doris Ann Jones, Kenneth Ray Lovejoy, Geraldine E. Mace, Donna Jean Norris, Stanislaw Rosputko, Sarah Elizabeth Seabolt, Gilbert Odell Thornton, Garcie Eugene Trimble, Franklin Delano Westfall    

Long Form Settlements:              Clinton Edward Clark, Binda Marie Flowers

An Order to disburse the sum of $150.00 from the Fiduciary Special Fund made payable to the State Tax Department for estate tax administration fees

An Order to disburse the sum of $166.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements

An Order approving the Disclaimer of Genna Racer-Riggan in any real estate in the Estate of Genevieve C. Racer

An Order approving the Annual Report of Julia Fay Prince, Executrix of the Estate of James Lonzo Prince

An Order confirming the reappointment of Debra J. Holley as Administratrix CTA DBN of the Estate of Ronald Lee Bird

An Order to “Estate Listing” and actions of the Fiduciary Supervisor from December 10, 2016 through January 6, 2017

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to remove Scott Chambers as the Commission Representative on the Putnam County Planning Commission. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to appoint Commissioner Foster to serve on the Putnam County Planning Commission. President Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Mr. Larry Priddy and residents appeared before the Commission to inquire about the status of their petition for the prevention of any mobile homes being located in the Hulbert Heights area of Nitro, Putnam County, West Virginia.

Mr. Sam Barnette, of Winfield, appeared before the Commission to request recreational funding for Winfield and surrounding areas. Commissioners advised Mr. Barnette that the City of Winfield was recently awarded $6,275 from the 2016/2017 Putnam County Recreation Enhancement Fund Grant.

ADJOURN

At 10:51 a.m., having no further business, Commissioner Foster made a motion and Commissioner Skidmore seconded to adjourn the regular session of the County Commission until Thursday, January 26, 2017 at 5:30 p.m.

Respectfully submitted,

Sherry Otey

Commission Assistant

                                                                      MINUTES

                                  PUTNAM COUNTY COMMISSION REGULAR SESSION

                                                                   December 13, 2016

OPENING

Commissioner R. Joseph Haynes, Commissioner Stephen A. Andes and Commissioner R. Andrew Skidmore were present when the 9:00 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1.  Edit registers and checks
  2.  An Order to issue a check from the General School Fund in the amount of $182,930.24 payable to the General County Fund for reimbursement of jail costs for June to July 2005
  3. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,274.00 for November 2016 Optical and Dental Benefits
  4. An Order to issue a check from the Fiduciary Special Fund in the amount of $2.00 payable to Brian Wood, Clerk, for recording fees deposited into incorrect account

Commissioner Andes made a motion to approve and sign the presented documents. Commissioner Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Andes made a motion to approve the minutes of November 22, 2016. Commissioner Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Andes made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

William A. Brown, III, Andy Harper, Robert Harper, Andrea Cremeans Spencer, Gary W. Trent, et ux

Commissioner Skidmore seconded the motion. The motion carried unanimously.

5 Erroneous Assessments were approved totaling $1,151.08 in deduction of taxes.

COMBINE AND DIVIDES

Commissioner Andes made a motion to approve the Assessor’s Combine and Divide Orders as presented:

Hung Ngoc Hoang, Jo Ann Brother, John Brock, et ux, Shirley Cobb, Jr., et ux, Robert Miller, et al, Roger D. Steele, et ux, Jerry C. Hedrick, et ux

Rescind: Stephen Martin, Timothy McDade, Thompson Walker

Commissioner Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Stephen A. Andes to serve on the Putnam County Parks & Recreation Commission Board, effective December 13, 2016 with a term to expire on August 31, 2019. President Haynes seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to appoint Karen S. Haynes to serve on the Putnam County Parks & Recreation Commission Board, effective December 13, 2016 with a term to expire on August 31, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to appoint J. P. Owens to serve on the Putnam County Building Commission, effective December 13, 2016 with a term to expire on August 27, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Andes made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Ryan Lewis, Full-time, EMT, Department 715, $9.25/hourly, effective December 11, 2016 as presented by the Commission Assistant
  2. An Order to make a payroll change for Deborah Lilly, Full-time, Office Assistant, Department 402, $11.19/hourly, effective December 5, 2016 as presented by the Commission Assistant
  3. An Order to delete from payroll Pam Holmes, Part-time, Kennel Tech, Department 716, effective November 26, 2016 as presented by the Commission Assistant
  4. An Order to delete from payroll Amy Garrett, Part-time, Telecommunicator, Department 712, effective December 5, 2016 as presented by the Commission Assistant
  5. An Order to add to payroll Megan D. Casto, Part-time, Telecommunicator, Department 712, $11.00/hourly, effective December 11, 2016 as presented by the Commission Assistant
  6. An Order to delete from payroll Dustin Kinser, Full-time, Paramedic, Department 715, effective November 16, 2016 as presented by the Commission Assistant
  7. An Order to designate the legal holidays for 2017 as presented by the Commission Assistant
  8. An Order to elect Commissioner Stephen A. Andes as Commission President for the period of January 1, 2017 to December 31, 2017 as presented by the Commission Assistant
  9. An Order to issue checks from the Hotel/Motel Tax Fund to Parks and Recreation Commission in the amount of $29,400.00 and the Convention and Visitors Bureau in the amount of $29,400.00 as presented by the Commission Assistant
  10. An Order to appoint Stephen A. Andes to serve on the Putnam County Parks & Recreation Commission Board, effective December 13, 2016 with a term to expire on August 31, 2019 as presented by the Commission Assistant
  11. An Order to appoint Karen S. Haynes to serve on the Putnam County Parks & Recreation Commission Board, effective December 13, 2016 with a term to expire on August 31, 2018 as presented by the Commission Assistant

Commissioner Skidmore seconded the motion. The motion carried unanimously.

JOHN STUMP, STEPTOE & JOHNSON

Mr. Stump’s appearance before the Commission was postponed.

DREW DUNLAP, DEVELOPMENT AUTHORITY

Commissioner Andes made a motion to approve a Resolution that officially designates the Putnam County Development Authority as the authorized development authority for Putnam County as presented by Mr. Dunlap. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

MARCIE KIMBERLING, COMMISSION ASSISTANT

Commissioner Andes made a motion to make public notice that the Commission shall sit as a Board of Review and Equalization regarding all taxes assessed (personal and real) for the taxable year 2017 as follows:

Wednesday, February 1, 2017 at 9:00 a.m.

Tuesday, February 7, 2017 at 9:00 a.m.

Friday, February 10, 2017 at 6:00 p.m.

Thursday, February 16, 2017 at 2:30 p.m.

Commissioner Skidmore seconded the motion. The motion carried unanimously.

FALSE ALARM ORDINANCE

Fire Administrator Rich Pullin appeared before the Commission to present an Ordinance Pertaining to the Regulation of False Alarms in Putnam County. Sheriff Deweese stated that the Ordinance is needed and that his department responds to three to six false alarm calls daily.  After lengthy discussion, Commissioner Andes made a motion to adopt the Ordinance that shall become effective February 1, 2017 and ordered the Ordinance to be published in the local newspaper.  Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to authorize the President to sign the Ordinance Pertaining to the Regulation of False Alarms in Putnam County as presented by Mr. Pullin. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, ASSISTANT COUNTY MANAGER

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $1,680 payable to the Buffalo Historical Society for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to authorize the President to sign a Contract Agreement for the Courthouse Facilities Improvement Authority (CFIA) as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

BRIAN DONAT, COUNTY MANAGER

The Bid Award & Notice to Proceed, Maintenance Building & Demolition Contract – Valley Park Improvement Project was postponed.

Commissioner Andes made a motion to authorize the President to sign Change Order #2 to extend the completion date for the Putnam County Parks & Recreation Commission Wave Pool Shell Project as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to authorize the President to sign Change Order #3 for electrical work consisting but not limited to grounding and bonding to the concrete pool deck and new pool decking for the Putnam County Parks & Recreation Commission Wave Pool Shell Project as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Prosecutor’s Office Fund #405 to cover travel as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for 911 Fund #712 to cover training & education and dues/subscriptions as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for Emergency Services Fund #715 to cover advertising as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the Spay and Neuter Fund in the amount of $144.00 payable to Help For Animals for services provided as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Mr. Donat presented the following order for approval:

  1.  An Order to issue a check from the 911 Fund in the amount of $4,771.56 payable to Schneider Electric IT USA, Inc. for 911 UPS yearly maintenance
  2. An Order to issue a check from the 911 Fund in the amount of $7,995.00 payable to SwiftReach Networks Inc. for yearly maintenance
  3. An Order to issue a check from the 911 Fund in the amount of $22,182.44 payable to Colossus Inc. dba InterAct Public Service System for maintenance on CAD System

Commissioner Andes made a motion to approve the orders as presented. Commissioner Skidmore seconded the motion. The motion carried unanimously

4.  An Order to issue a check from the Putnam County TIF Fund in the amount of $4,290.00 payable to ZMM Architects & Engineers for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission

5.  An Order to issue a check from the Putnam County TIF Fund in the amount of $400.00 payable to ZMM Architects & Engineers for work done on the new Maintenance Building and Concessions for the Putnam County Parks and Recreation Commission

6.  An Order to issue a check from the Putnam County TIF Fund in the amount of $57,064.05 payable to ZMM Architects & Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Andes made a motion to approve the orders as presented. Commissioner Skidmore seconded the motion. The motion carried unanimously.

7.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,664.00 payable to Thomas M. Lyvers, Sr. for professional services rendered November 21, 2016 through November 30, 2016

8.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $416.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 1, 2016 through December 2, 2016

9.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,375.00 payable to Angela L. Smith for professional services rendered November 16, 2016 through November 29, 2016

10.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,245.00 payable to Kimberly Sizemore for professional services rendered October 1, 2016 through October 31, 2016

11.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,507.50 payable to Kimberly Sizemore for professional services rendered November 1, 2016 through November 31, 2016

12.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 December lease

13.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 December lease

14.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 January lease

15.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 January lease

16.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $296.48 payable to nTelos for cell phone service

17.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $61.65 payable to OfficeMax for office supplies

18.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $190.00 payable to Alere Toxicology Services for drug testing

19.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $933.50 payable to Track Group for monitoring

20.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $937.50 payable to Chris Moles for professional services rendered November 9, 2016 through November 29, 2016

Commissioner Andes made a motion to approve the orders as presented. Commissioner Skidmore seconded the motion. The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Donald Cecil Arthur, Robert Arnold Backus, Jr., Joseph F. Barker, Sr., Norma Marie Casto aka Norma Lee Casto, Tony Lee Clay, Betty June Harris, Keith Wayne Hawley, Billy Lee Henderson, Clara Evon Henderson, Nancy Lee Jones, James McCoy Lane, Jr., Betty Jean Leadmon, William Harold McClung, Alfred Cabral Pereira, Richard Lee Pierce, Charles Ray Rollyson, Tanya Kay Sheets, Rose Marie Spaulding, Leoma Virginia Teets, Patricia Gail Webb, Glenna Agatha Worley, Patricia Louise Worley

Long Form Settlements:              Robert Stanley Simokat

An Order to disburse the sum of $155.00 from the Fiduciary Special Fund made payable to the State Tax Department for estate tax administration fees

An Order to disburse the sum of $269.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements

An Order releasing the Administrator Bond posted by Michael P. and Carrie Black in the Estate of Donald A. Black

An Order reappointing Kathryn Lynn Burns as Administratrix of the Estate of Rufus Edward Hall, Jr., due to the death of Georgianna Hall, former Administratrix

An Order approving the partial settlement of Kent Sullivan, Executor, of the Estate of Stuart W. Sullivan An Order to “Estate Listing” and actions of the Fiduciary Supervisor from November 19, 2016 through December 9, 2016

Commissioner Andes made a motion to approve the documents as presented and authorize the President to sign. Commissioner Skidmore seconded the motion. The motion carried unanimously.

PUBLIC COMMENTS

Mr. Larry Priddy and residents of Eastwood Acres, Circle Drive, Lauren Drive, Carruthers Drive and Oak Drive appeared before the Commission to petition for the prevention of any mobile homes to be located on any non-developed land in the Hulbert Heights area of Nitro, Putnam County, West Virginia. Photos were presented showing storm sewer problems. The Commission agreed to review the matter.

GENERAL BUSINESS

Commissioner Skidmore made a motion to elect Commissioner Stephen A. Andes as Commission President for the period of January 1, 2017 to December 31, 2017. President Haynes seconded the motion. The motion carried unanimously.

ADJOURN

At 10:15 a.m., having no further business, Commissioner Skidmore made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Tuesday, January 10, 2017 at 9:00 a.m.

Respectfully submitted,

Sherry Otey

Commission Assistant

                                

 

 

                                   

 

                                                                        

 

                                                 

                                                                     

 

 

 

                                                                       

                                                                         

 

                                                 

 

                        

 

                                                                   

 

                               

 

 

 

 

                                                            

 

 

                           

 

                     

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