Putnam County Commission
Putnam County Commission

Commission Meeting Minutes

06-27-2019 (Audio)

06-27-2019

06-11-2019 (Audio 2)

06-11-2019 (Audio 1)

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03-28-2019 (partial recording equipment failure)

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12-27-2018 (Audio)

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11-29-2018 (Audio)

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11-13-2018 Board of Canvassers General Election

11-13-2018 (Audio)

11-13-2018

10-25-2018 (Audio)

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10-16-2018 (Audio)

10-16-2018

10-09-2018 (Audio)

10-09-2018

09-27-2018 (Audio)

09-27-2018

09-11-2018 (Audio)

09-11-2018 Amended

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

August 30, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster, and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

    1. Edit registers and checks
  1. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,638.00 for July 2018 Optical and Dental Benefits

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of August 30, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to deny erroneous assessments for Nancy C. Casto, Clyde Grow, and Steven Douglas Newman and approve the remaining erroneous assessments.

Edward L Absten, William Hampton &/or Carol Green Acker, Katherine M. or James G. Anderson, Lillie Barnette, three for Jessica Blake, Chris H. Brown, Budget Blinds of Teays Valley, Nelson Gilbert Casto, three for Edward L. Chapman et ux, Justin H. Cherry, John Eric &/or Tracey Rae Clark, Sondra Corsaro, Daltons Automotive, Samantha J. Deel, Design Development Inc., Crystal Eagle, two for Jason &/or Lori Elliott, Mary M. Fisher, Karen A. (Marcum) Fizer, Flagstar Bank FSB-c/o Travis Parsons, Michael Givens, two for Glenn K. or Carol J. Graham, Winston H. &/or Patricia L. Gregory, Charles E. &/or Sherry B. Hale, Stephen A. &/or Lynn Z. Hendrick, Carie A. (Jarvis) or Robert Sr. Herdman Sr., Delbert B. Jividen, Mark Lewis Garren Law Offices, Chet R. &/or Vickie G. Marshall, Anthony Miller, Benjamin K. &/or Amanda G. Miller, Rebecca Miller, Herbert Dempsy Jr. &/or Deborah J. Peters, Dewana R. (Hughes) Pritchard, Manford C. Qualls, Restored 2 Perfection LLC, three for Larry E. &/or Lisa Rhodes, Lisa M. Rhodes, four for Darlene Robinson, two for Kelly D. Saunders, Warren M. or Linda D. Skaggs, Ronnie Sowards, Kermit L. or Barbara J. Steele, four for Steorts Homebuilders LLC, Jenny Stephens, Tammy A. (Hacker) Tate, James D. &/or Teresa M. Thacker, Judy Walker, Phillip P. Ward II, Eva Jean West, Stephen G. &/or Ericha N. Wilson, two for Steven D. Winters, Wright Contracting Inc., Seth D. &/or Ashley D. Wright

70 Erroneous Assessments were approved totaling $25,313.50 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

    1. An Order to delete from payroll Jill Hodges-Stepp, Full-time, Office Assistant, Department 403, effective August 3, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Tina Skaggs, Full-time to Part-time, Paramedic, Department 715, $11.50/hourly, effective August 27, 2018 as presented by the Commission Secretary
    1. An Order to delete from payroll Charlotte Witte, Part-time, Victim Advocate, Department 726, effective August 8, 2018 as presented by the Commission Secretary
    1. An Order to delete from payroll Matt Lovejoy, Full-time, Deputy, Department 700, effective August 31, 2018 as presented by the Commission Secretary
    1. An Order to delete from payroll Tonya Colunio, Full-time, Custodian, Department 425, effective August 28, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Angela Smith, Part-time to Full-time, Custodian, Department 425, $10.00/hourly, effective August 30, 2018 as presented by the Commission Secretary
    1. An Order to close the courthouse for a half day on Christmas Eve on Monday, December 24, 2018
  1. An Order to close the courthouse for a half day on New Year’s Eve on Monday, December 31, 2018

Commissioner Andes seconded the motion. The motion carried unanimously.

TRICK OR TREAT

Commissioner Foster made a motion to designate Trick or Treat to be Tuesday, October 30, 2018 from 6:00 p.m. to 8:00 p.m. for all areas of Putnam County outside of city limits. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following orders for approval:

Commissioner Foster made a motion to approve Structural Systems for materials and All Quality for installation contingent on bid clarification for Valley Park Improvement Project Baseball Field Safety Railing as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the E-911 Wireless Fund in the amount of $6,803.42 made payable to the E-911 Wireless Fund representing 3% of the monthly wireless subscriber fees as presented by Mr. Young.   Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to Order the clerk of this Commission to publish the following notice for (2) consecutive weeks in the Charleston Newspapers: The Putnam County Commission in conjunction with the Sheriff’s Department will conduct an auction of the county surplus equipment consisting of police cruisers and other vehicles. The auction will be held on the courthouse parking lot on Saturday, September 15, 2018 at 10:00 a.m.  The County reserves the right to reject any and all bids.  All sales are final and purchaser will accept property as is.  Cash or certified checks for amount of purchase will be accepted.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $5,500.00 payable to the Kanawha County 4-H Foundation as contribution towards Putnam County 4-H camp as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $27.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

    1. An Order to issue a check from the TIF Fund in the amount of $27,595.91 payable to WesBanco Bank, Inc. Trustee Account – Trustee is to issue debt service payments for Putnam Bonds 2017AB
  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $49,608.00 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

3.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $416.00 payable to Thomas M. Lyvers, Sr. for professional services rendered July 30, 2018 to July 31, 2018

4.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,664.00 payable to Thomas M. Lyvers, Sr. for professional services rendered August 1, 2018 to August 10, 2018

5.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered August 13, 2018 to August 24, 2018

6.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,512.00 payable to West Virginia Board of Risk and Insurance Management for the quarterly premium due

7.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $398.50 payable to Track Group for monitoring

8.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $890.15 payable to Hazelden for training and education materials

9.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,155.00 payable to Kimberly Sizemore for professional services rendered July 1, 2018 to July 31, 2018

10.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to C V Management for September 2018 invoice Unit #4

11.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to C V Management for September 2018 invoice Unit #1

12.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $286.94 payable to Sprint

13.  An Order to issue increment paychecks to all full-time Putnam County Community Criminal Justice Fund employees for FY 2017-2018

Commissioner Foster made a motion to approve the orders excluding the increment order until Larry Frye County Attorney can research. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #12 in the amount $111,947.50 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

TIMOTHY SMITH, PLANNING DIRECTOR

County Attorney, Larry Frye recused himself due to a conflict of interest because his residence is located beside a subdivision, which could potentially be impacted by the text amendment. Jennifer Karr will be acting County Attorney.

At 5:47 p.m., Timothy Smith presented the County Commission summary from the Planning Commission meeting on Tuesday, August 28, 2018 on the Text Amendment to modify Article 600 – “C-1 Suburban Commercial District,” in order to allow “Fast Food Restaurant” and “Restaurant” as permitted principal uses instead of special permit uses. He explained that due to the short turn around window, the Planning Commission discussion, findings, and facts have not been transcribed. Therefore, the Commissioners packets are incomplete and he feels they should not make a decision tonight, but they could still take public comments.

Commissioner Foster asked John Dill the Planning Commission President to speak. Mr. Dill explained the subcommittee has five members: Ron Foster, Jason Asbury, Greg Williamson, Thor Meeks, and Sara McCallister.  Timothy Smith, Patricia Usher, and himself also sat in on the meetings.  He clarified they did not meet in secret as reported.  The subcommittee’s opinion is there is a lack of dining options in the area due to the BZA permitting process, time frame of the process, and opposition from homeowners.  Mr. Dill read and disputed Sara McCallister’s quote to the press regarding the text amendment.  Commissioner Foster clarified a bar that primarily sales alcohol, but also provides food will still need a special permit; however, a restaurant that primarily sells food, but also serves alcohol is covered under the text amendment.  Mr. Dill explained the subcommittee used the “Listening Session” to review concerns that needed to be addressed, but then reviewed the manual from the beginning.  He said everyone at the Planning Commission meeting was given the opportunity to speak.  The vote came to him as a six to six vote and he voted yes for two reasons.  He explained he did not feel it was fair that one person has the authority to kill a motion and two absent board members were in favor of the text amendment, so he voted for it.  Commissioner Foster said he heard the public felt that this was fast tracked, but the regulation of the Planning Commission says the recommendation by the Planning Commission are to be heard by the County Commission at their next available meeting, which is tonight.  Commissioner Foster said they have talked about modifying the Planning Commission meeting to a week earlier to allow more time for public input and more time for completion of the minutes.  Commissioner Andes said the subcommittee felt businesses do not come before the BZA and asked if they have facts to support this, which Mr. Dill said they do not.  President Skidmore asked if the subcommittee requested the Planning Commission staff to research surrounding counties, which they did research Cabell County who does not have a Planning Commission.

Jennifer Karr verified the Planning Commission met the requirements for the legal advertisement. Commissioner Andes asked what the circulation of the Hurricane Breeze is, which Timothy Smith stated is just over a thousand.  Commissioner Foster suggested using the Gazette for legal advertisement in addition to Hurricane Breeze and utilize social media as well.  President Skidmore would like Mr. Smith to reach out to Kanawha and Cabell County for a comparison of the ordinances we are proposing.

Commissioner Andes made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Skidmore opened the public hearing and asked for public comments; they were as follows:

Thomas Susman, 1210 Kanawha Boulevard: Family restaurants that do not serve alcohol are allowed in suburban commercial district without a special use permit and would suggest that is pretty even with the food trucks. If you do not have the full record from the Planning Commission, then you should delay your decision.  You did meet the requirements for public notice, but Teays Valley is unique by having suburban commercial district being so close to residential areas.  The special permit allows you to force a resolution.  It looks like we are going to make changes to the code and he would like to see a listening session with the citizens.  He looked at the transcript from the listening session in May and it looks like the main issues were signage and drainage, but did not see any comments about restaurants or this change in the transcript.  There are studies that show excessive traffic causes a negative impact for existing businesses and this needs to be discussed.

Sandy Mellert, Red House: Ms. Mellert is the former Director of the Putnam County Office of Planning and Infrastructure. She was on the staff for twenty-eight years during which time the amendments were made.  Some history in mid 90s the zoning ordinances were approved and restaurants and fast food restaurants were only allowed in a C-2.  In 2003, we did the new zoning ordinance and set up a committee made up of developers and made C-1 a special permit use.  You need to understand permitted principle is the right to do and every commercial lot can have a restaurant on it with no conditions or public input.  As a special permit, it goes before BZA where abutting landowners are notified and they decide if the lot is appropriate for a restaurant.  If the BZA decides it is, then they can put additional conditions on it from public input.  She wants to make sure you understand the real difference is whether you are going to listen to the public or not.  A suggestion on amendments is that you need to have more ways to notify the public in addition to legal ads.  The history of restaurants in a C-1 is that 100% of the ones that applied were approved.  Most businesses want to be a good neighbor and the BZA helps protect the neighboring residential areas.  My strong recommendation is to not approve the amendment, but if you do Article 1100.07 A. and 1100.07 A.4. need to have restaurants struck because it will no longer be valid.

Kylene Brown, 78 Dunlap Farm Lane: This is not about restaurants and fast food restaurants and realizes the adjoining property is going to be commercial. Her Walmart BZA experience was great because she was notified, supplied information, and granted screening.  The BZA acts as a mitigator between the business and the public and she does not believe you can have a better process.  In March, she received a Planning Commission agenda that a commercial subdivision was applied for by the adjoining property developer, so she attended the meeting to request screening and she was denied.  Eventually the developer stated on the news that he sold his first lot to Wendy’s and she did not understand why he sold a lot without a BZA hearing.  She contacted Timothy Smith, realized there was a subcommittee, and requested the transcript, but they did not have one.  The subcommittee decided to have the meetings again to develop a transcript, so she realized they were not going to get a special permit.  That is where Mr. Foster and I disagree because I do not understand why you are not going to talk to the constituents in this county by dissecting this out of the process.  She had the transcript from Commissioner Foster’s Listening Session, but does not see public comments.  Was the public notified?  Commissioner Foster said they were not, but he deals with the public every day.  She does not understand why their names were redacted and Commissioner Foster said they were afraid of retaliatory action by the Planning Commission. Ms. Brown reviewed the speakers were all business owners and not one person complained about the special permitting process or the BZA.  She said in thirteen years only one special permit was denied by the BZA.  Most applications applied one month and were approved the following month.  The only thing the Commission is determining is whether the public has a voice in this.

Shawn Bayliss, 180 Harbor Lane: This is very simple we are going to take the public’s voice away from them. The BZA ordinances allow the public to speak on how property changes will affect them.  When we take into consideration moving restaurants and fast food restaurants into a simple permitted use, that voice is now restricted and the due process right to be heard is gone.  When he developed his office on a C-1 property, he was required to give notice to over 260 people who had the opportunity to be heard.  We have no proof businesses are not coming to the area because of the BZA process.  This amendment takes away the right for the public to be heard and there is no proof of it impeding the process.  The listening session was in the shadows and for businesses to be heard.

T. J. Summers, 107 Liberty Square: As a developer, he cannot imagine not having consideration for neighboring property owners. Mr. Summers was citizen thirteen at the Listening Session and did not feel he was going to have repercussions from the Planning Commission. He would never want to remove the citizens’ voice from my development. He has to consider compatibility of businesses within a development and you have to consider people around you.  Tweaks are fine, but this is not a tweak because nobody should lose their voice.  He has no idea why we are here tonight.

Commissioner Andes made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to table this text amendment until the September 11, 2018 Commission meeting because of the short period between the Planning Commission meeting and the Commission meeting.  I will proceed with the Planning Commission to attempt to change the dates, so they do not coincide so closely with the Commission meeting.  I would encourage the public to provide written input.  The motion died for a lack of a second.

Commissioner Andes requested to table all the text amendments until September 11, 2018. After a brief discussion, Commissioner Foster seconded the motion.  The motion carried unanimously.

Timothy Smith asked the Commissioners if he should advertise in another publication or put the notification on social media, but the Commissioners did not feel it was necessary given the coverage by other outlets.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Preston Dale Barton, Doris Jean Paul Bird, Rose Carol Brant, William Stewart Burdette, Norvel L. Evans, Thomas Edward Fortner, Homer Lee Hart, Heather Michelle Hastings, Patsy Ann Johnson, Mary Eleanor Kinnamon, John Samuel Maynard, Genevieve Delena McKinney, Brian Christopher Ramsburg, Charles Edward Shedd, Charles Hobart Walker, Jr., Connie L. Woodyard

Long Form Settlement:                 None.

An Order to disburse the sum of $179.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Bertie DeWeese and appoint Cheryl Jean Withrow as Executrix for the sole purpose of asbestosis litigation.

An Order to reopen the Estate of Norvel L. Evans and appoint Susan A. Frampton as Executrix for the sole purpose of amending the appraisement to add real estate.

An Order to reopen the Estate of Robert Lee Guthrie and appoint Carolyn M. Guthrie as Executrix for the sole purpose of asbestosis litigation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from August 11, 2018 through August 24, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign.  Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:31 p.m., having no further business, Commissioner Andes made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, September 11, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

August 14, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,713.54 for June 2018 payroll expenses

Commissioner Foster made a motion to approve and sign the presented document. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and sign the edit registers as presented by Mr. Wood. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of June 28, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

    1. An Order to delete from payroll Halie Grady, Part-time, Kennel Tech, Department 716, effective July 26, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Katelynn Priddy, Part-time, Kennel Tech/Office Assistant, Department 716, $9.00/hourly, effective August 2, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Jason Grimmett, Full-time, Corporal, Department 700, $19.95/hourly, effective July 29, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Anthony Adkins, Full-time, Deputy, Department 700, $19.66/hourly, effective August 13, 2018 as presented by the Commission Secretary
    1. An Order to delete from payroll Bailey Legg, Part-time, Mapper, Department 712, effective July 29, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Wesley Amores, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective July 29, 2018 as presented by the Commission Secretary
  1. An Order to delete from payroll Katie Huffman, Part-time, Kennel Tech, Department 716, effective August 10, 2018 as presented by the Commission Secretary

Commissioner Andes seconded the motion. The motion carried unanimously.

ALAN PRITT, PRITT & SPANO

Mr. Alan Pritt appeared before the Commission to present an update for the prescription drug litigation explaining there will be three Bellwether trials. The first trial will be in March of 2019, the second trial is for Huntington and will be in Cleveland, Ohio in May of 2020, and there will be one after that. The Trump administration has generated a report, which estimates each opiod death costs a county $5,500,000.00.  Mr. Pritt said the judge requested the completion of a government plaintiff fact sheet.  Commissioner Foster inquired about how long the process will take if the cases are appealed, which Mr. Pritt answered he anticipates the cases settling in the middle of 2020.

TIM HANNA, PROJECT COORDINATOR

Project Coordinator Tim Hanna appeared before the Commission to present nine (9) applications for the 2018-2019 Putnam County Recreation Enhancement Fund Grant. The request were as follows: (1) City of Winfield in the amount of $7,494.00; (2) Town of Buffalo in the amount of $12,000.00; (3) Town of Poca in the amount of $18,194.78; (4) Town of Bancroft in the amount of $10,402.40 ; (5) Town of Eleanor in the amount of $18,555.00 ; (6) Hoge House Foundation Inc. in the amount of $13,176.00 ; (7) North Putnam Little League in the amount of $5,000.00; (8) Tri-County YMCA in the amount of $5,456.36; (9) Rivers to Ridges Heritage Trails, Inc. in the amount of $2,464.00.

President Skidmore made a motion to approve North Putnam Little League’s request in the amount of $5,000.00. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Skidmore made a motion to approve City of Winfield’s request in the amount of $7,494.00. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve Town of Bancroft’s request in the amount of $10,402.40. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to do a pro rata distribution with the remaining funds between the Town of Buffalo, Town of Poca and Town of Eleanor, each receiving 86.85% of their request. President Skidmore requested more information on the projects.  Mayor Jones from the Town of Poca explained they need to replace the steps and repair washout underneath sidewalk at Raymond City boat ramp, replacement of the deck and supports at Raymond City fishing pier, and add a four-seat teeter-totter for Railroad Park Poca Circle.  Commissioner Foster asked if materials will be purchased in Putnam County and Mayor Jones said they are using 84 Lumber and Home Depot.  Mr. McClane spoke on behalf of Town of Eleanor explaining their plans for the beautification of the green space in and around Town Hall including planting trees, landscaping, a stone patio, pergola, and stone walkways.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Andes requested Tim Hanna forward the Putnam County Recreation Enhancement Fund Grant requirements to all the awarded entities.

KELLI DAILEY, PUTNAM COUNTY CONVENTION AND VISITORS BUREAU

Ms. Dailey appeared before the Commission to present a financial update for the Putnam County Convention and Visitors Bureau. Ms. Dailey reported an increase in hotel/motel tax and operating costs remain low.  Commissioner Foster asked the average hotel/motel occupancy rate, which Ms. Dailey stated is between 75-78%.  Commissioner Andes asked if she knows the impact the construction at Valley Park has had on local businesses, but Ms. Dailey receives that report annually.  Ms. Dailey stated they produced a visitor’s guide, redesigned their website, and they organized Tastes and Talents, and WV Food Truck Festival where they raised $6,500.00 that was donated to the Putnam County Animal Shelter.  Ms. Dailey said goals and projects are to expand their video library, installing a Fairy Door Trail at Valley Park, and they purchased a trailer to convert to a mobile visitor center.  Commissioner Foster asked if the businesses in the brochures are paid advertisers, which Ms. Dailey said there was only a charge for picture advertisements.

MEGAN TARBETT, PUTNAM COUNTY LIBRARIES

Ms. Tarbett appeared before the Commission to present a financial update for the Putnam County Libraries. The money received from Commission is one-third of their annual budget.  Ms. Tarbett reported eighty-seven thousand people visited Putnam County libraries and their summer program had sixty-one programs in sixty days.  They plan to add two full time staff members and make building repairs in the upcoming year.

LOLITA KIRK, PUTNAM COUNTY HEALTH DEPARTMENT

Ms. Kirk appeared before the Commission to present a financial update for the Putnam County Health Department. Ms. Kirk reported they are expanding their office space for staff.  They continue to encourage everyone to complete the community health assessment and from these they will obtain a community health implementation plan to determine what the community needs.  Ms. Kirk said they are planning flu clinics and will offer Hepatitis A vaccines as well.  President Skidmore asked about state funding due to the Hepatitis A outbreak and Ms. Kirk said they have received staffing assistance, but they are demobilizing at the end of August.  Ms. Kirk is creating a plan to continue to respond to the outbreak.  Commissioner Andes asked if most of the outbreak comes from the food service, which Ms. Kirk confirmed it is from targeted groups including drug users and the homeless.  Commissioner Foster confirmed there could be an employee at a restaurant that has Hepatitis A, but Stan Mills stated they work to keep it from being spread with multiple site visits and training.  Commissioner Andes asked about requiring restaurant applicants to get the Hepatitis A vaccine, but Ms. Kirk said that would require legislation.

DREW DUNLAP, DEVELOPMENT AUTHORITY

Mr. Dunlap appeared before the Commission to present a financial update for the Putnam County Development Authority. Mr. Dunlap reported a slight surplus of $6,000 and they received a state grant for $12,000.  They are six months into the Advantage Valley Grant with RCBI, which enabled them to hire Will Miller their business retention expert who has exceeded grant requirements.  Commissioner Foster stated they ran into one of the Mason County Commissioners who inquired about the next water project meeting and asked Mr. Dunlap to put emphasis on the water projects.  Commissioner Foster asked if they are working to get additional private funding rather than relying on Commission funding, which Mr. Dunlap explained that future leases would include a revenue stream for themselves due to the work involved.  Commissioner Foster asked for the pipeline completion date, which Mr. Dunlap said is by October.  Commissioner Andes asked for an email update from Mr. Miller on a monthly basis.

JAMEY HUNT, COMMUNITY CORRECTIONS DIRECTOR

Mr. Hunt appeared before the Commission to present a financial update for Putnam County Community Corrections. Mr. Hunt reported their state grant award decreased by $10,000.00, but they had some rollover in their budget from last year.  Mr. Hunt reported drug-testing supplies, training and their lease increased, but overall they are under budget.  Commissioner Andes said this is a state program; however, they continue to cut the program.  Commissioner Foster asked if BIPs program is just for males, which Mr. Hunt verified it is, but said they have Striving for an Abuse Free Environment program for females.  Commissioner Foster asked why there is not one program for everyone, but Mr. Hunt stated the Family Protection Services board recommends keeping male and female abusers separate.  Commissioner Foster asked if there is documented proof of a reduction in domestic violence due to these classes, which Mr. Hunt said Family Protecting Services or the Supreme Court might have this information.

JARROD DEAN, PUTNAM COUNTY PARKS & RECREATION

Mr. Dean appeared before the Commission to present a financial update for the Putnam County Parks & Recreation Commission. Commissioner Foster asked if Friends of the Park collected the sponsored benches, which Mr. Dean said they have collected most of them.  Commissioner Foster asked if the county would be reimbursed for additionally sponsored benches.  After a brief discussion, County Attorney Larry Frye offered to research the legality of the county receiving reimbursement.  Commissioner Foster asked if the nameplates are installed and Mr. Dean said they would be by Friday.  Mr. Dean reviewed their revenues and utilities.  Commissioner Foster asked if the financial information includes the water bill that would capture their water leak, but it does not because Mr. Dean is still negotiating.  Mr. Dean said they fixed some of the water leaks, but Commissioner Foster verified they have additional repairs to complete.  Mr. Dean said upcoming events are the Rally in the Valley Car Show, Putnam Bridal Expo, Yuletide in the Park, an art auction, and dueling pianos.

BILL HOWARD, BENEFIT ASSISTANCE

Mr. Howard appeared before the Commission to present an Employee Dental and Vision Benefit Plan update. He discussed the statistics for the last fiscal year and commented on the health of the Plan for this fiscal year.  President Skidmore asked County Manager Jeremy Young if he has received employee feedback, which he has not.

SOJUANA ELLIS, RIC PROJECT COORDINATOR

Commissioner Foster made a motion to approve and authorize the President to sign the Manila Ridge waterline documents as presented by Ms. Ellis. Commissioner Andes seconded the motion.  The motion carried unanimously.

RANDY BARRETT, MAYOR OF WINFIELD

Mayor Barrett appeared with before the Commission to present the activities scheduled for the Putnam County Homecoming on September 8-9, 2018. Mayor Barrett asked the Commission to consider providing inflatables and portable toilet rentals for the event.

Commissioner Foster made a motion to provide inflatables and portable toilet rentals for the Putnam County Homecoming. Commissioner Andes seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commission Foster made a motion to approve and authorize the President to sign the JAG PRO Grant application as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

Sheriff Deweese introduced Prevention Resource Officers Corporal Jordan & Corporal Woodford who spoke regarding how the PRO program has contributed to the decrease in truancy and drug use for youths in the county.

Commission Foster made a motion to approve and authorize the President to sign the Edward Byrne Memorial JAG Grant application as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $10,950.00 payable to Cott System, Inc. for scanning and rebinding of land books as a part of the Records Management Preservation Board Grant project, Grant Number Putnam County 2018-2019 as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following orders for approval:

Mr. Young spoke briefly on the need for additional security cameras at Valley Park. Commissioner Andes would like the additional cameras to protect the county’s investment.  President Skidmore agreed with everything Commissioner Andes said, but said his anticipation during the project was for sponsorship money to help pay for some of these items, but it never came to fruition.  President Skidmore would like to see the Parks & Recreation Board to determine the needs and use sponsorship money.  Commissioner Foster does not want the Commission to spend any additional money at the park.

Commissioner Skidmore made a motion to issue increment paychecks to all full-time General County Fund non-civil service employees for FY 2017-2018 as presented by Mr. Young. Commissioner Andes seconded the motion.  Commissioner Foster said he is for increment pay; however if he sees any additional alternate methods within any department to reallocate funds amongst employees from retirees or resignations, then he will no longer support the increment pay and just allocate the wages and let the wages be wages.  Commissioner Foster explained the Commission allocates funds for salaries and wages within departments and this creates the perception of favoring one department over another with disparity in wages.  Commissioner Foster is very disappointed in what he has seen during his time as a Commissioner.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $2,500.00 payable to West Virginia University Cooperative Extension Service as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $320.00 payable to ZMM Architects and Engineers for work done on the Concession stand project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $33,220.00 payable to All Quality LLC for fencing at the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $603.20 payable to BSN Sports, LLC for various sports supplies at the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $8,600.00 payable to Bridgeport Equipment & Tool for a John Deere Gator to maintain the new ball fields at Valley Park for the Putnam County Parks and Recreation Commission
  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $20,772.08 payable to Paris Signs for various signage at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered July 16, 2018 to July 27, 2018

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered July 16, 2018 to July 30, 2018

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $286.96 payable to Sprint

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $52.04 payable to Office Depot

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $101.50 payable to Alere Toxicology Services, Inc. for drug testing

11. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,732.00 payable to Prestera Center for mental health services

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $847.50 payable to Chris Moles for professional services rendered July 1, 2018 to July 31, 2018

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $37.95 payable to Earl’s Auto Parks, Inc.

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Mr. Young provided a delinquent tax collection update provided by Chief Tax Deputy, Rob Fewell.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Oather (“Other”) Finney, Andrew Lewis Grant, Herma Gail Johnson, Charles W. Mendenhall, Claude Rufus Nelon, Jr., Mary Lou Oxley, Carl Hewitt Pritt, Calvin Kent Torman, John Wade Vance, John Frederick Whiteley, Marianne Howel Stec Young, William Harrison Young

Long Form Settlement:                 Merle Franklin Phalen

An Order to disburse the sum of $130.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $176.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the Partial Settlement Report of William D. Winters, Executor of the Estate of William Jacob Winters, deceased.

An Order to approve the Annual Report of Eleanor Ruth Fisher, Administratrix of the Estate of Lynden Varrell Fisher, deceased.

An Order to approve the Final Settlement Report of Carolyn S. Gibson of the Estate of William Lyle Gibson, deceased.

An Order to approve the appointment of Daniel S. Gibson as Administrator DBN of the Estate of William Lyle Gibson, to complete administration after the resignation of former Administratrix, Carolyn S. Gibson and to release the bond of Patsy Ammoscato for former Administratrix, Carolyn S. Gibson.

An Order to reopen the Estate of Brenda Mason and appoint Sheriff Steve Deweese as Administrator CTA DBN for the sole purpose of distributing the assets of the Estate.

An Order to reopen the Estate of Lewis D. Craddock, Sr., and appoint Joyce L. Purdy, Executrix for the sole purpose of asbestosis litigation.

An Order referring the Estate of Wanda Lee Creech Kaneday to Fiduciary Commissioner Kelly Young for legal recommendation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from July 20, 2018 through August 10, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Rogers Hughes with the Treasurer’s Office said there are close to seven thousand unclaimed properties in Putnam County and he would be happy to provide a list. Mr. Hughes stated some of the unclaimed properties could belong to estates probated in the county.

ADJOURN

At 11:50 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Thursday, August 30, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

July 26, 2018

OPENING

Commissioners Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of July 12, 2018. President Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

Mark P. Madore et al, Mica T. Bentley, Beth Benson Insurance Agency, two for Wayne B. Blackshire, Candy Boggs, Phillip Eugene &/or Jayman Jay Bowles, Carl Robert & Mary Lou Bright, Sara B. (Casto) Blomer, Michael W. &/or Kimberley K. Brown, John Eric Brumfield et ux, Hannah & Jarrod Childers, Sandra L. Cline, Eva M. Coleman et al, Cynthia &/or Patrick Connors, six for Dwight &/or Tina Estep, four for Darwin Gibson, four for Barbara (Gaylor) Gillespie, three for Jason &/or Kimberly Henderson, Dorvell &/or Johanna Lampert, two for Misty D. Lanier et al, Michael L. &/or Kathy McGhee, Tarar Beth McKown, Christopher &/or Rebecca Meadows, David A. &/or Ina Moore, Janelle Mullins, Norman &/or Carolyn Newsome, Barbara R. Plants, Joshua Shelton, Mark Edward Snyder, two for Raymond Ray &/or Barbara Jean Sovine, three for Robert Walker, Jennifer &/or Jeremy Webb, Jack D. &/or Jo Ann Whittington, Amanda K. Knapp & Alvie J. Witt, Jr., Kelsi Casto, Gatens-Harding Funeral Home Inc. LLC, Ryan F. Akers et ux, Mary Lou Anderson et con, Donovan Lee & Janet L. Combs, Bryan &/or Christina Blume, Geno &/or Dorie Anania, Todd A. &/or Jennifer Agosti, William John &/or Twyla Sue Blickley, Melissa &/or William C. Bridgers, three for Jennifer Brown, Tamara (McNeil) &/or Mitchell W. Burch, Caitlin L. Campbell et al, Alvin E. Chilco, Rebecca or Robin Collins, five for John & Donna Crompton, five for Robert Esmond Faulkner, Michael P. or Christy Glenn, Howard B &/or Kristine Bybee Finley, Giordano, Janet S. or John M. Jeffries, Sarah Hamrick, Suzann W. Lowe, Anthony L. Maddox, Michael S. or Megan L. Mace, Nathan Morris, five for Janet Gay Miller, Richard Nichols, Sonja L. Robinson, Theresa Smith, Jimmy G. &/or Brenda Swilley, David L. &/or Traci M. Thompson, three for Lonzel A. &/or Mollie K. Ellis, Lou Ann Elswick, three for Gilbert Sloan, two for Health and Moore LLC, Melissa Adkins, Wayne L. Akey, Jr., Shannon Barnett, Daniel David &/or Savanna Elkins, Charles Hall, Debbie Mershimer, Norvil E. Morton, Ruby Porter, Lou Ella Rice, Virginia Rock, John P. Shamblin, Carol L. Shrader, Ricky L. &/or Sonya Smith, Roger Dale &/or Carolyn Sue Stanley, Clifford & Edith Thomas, Dallas Walker, Wilma Williams

124 Erroneous Assessments were approved totaling $48,178.77 in deduction of taxes.

President Skidmore seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

    1. An Order to make a payroll change for Bobby Stover, Full-time, Mapper, Department 407, $18.76/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Ciera Luikart, Part-time, Kennel Tech/Office Assistant, Department 716, $9.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Lydia Bennett, Full-time to Part-time, Paramedic, Department 715, $11.50/hourly, effective July 6, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Krystal Harrison, Part-time to Full-time, EMT, Department 715, $9.50/hourly, effective July 15, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Jason Parsons, Part-time, Paramedic, Department 715, $11.50/hourly, effective July 16, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Christopher Scalf, Part-time, EMT, Department 715, $9.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Peter Burgeson, Part-time, EMT, Department 715, $9.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Jennifer Cornwell, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
    1. An Order to add to payroll Mark Schoolcraft, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
    1. An Order to delete from payroll Sandra Mellert, Temporary Part-time, Planner, Department 439, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to delete from payroll Jean Young, Full-time, Office Assistant, Department 403, effective July 2, 2018 as presented by the Commission Secretary
  1. An Order to re-appoint Cole Flowers to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2020 as presented by the Commission Secretary

President Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to re-appoint Cole Flowers to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2020. President Skidmore seconded the motion.  The motion carried unanimously.

TERRY MARTIN, RIC PROJECT COORDINATOR

Mr. Martin appeared before the Commission to provide an update on the Manila Ridge Project stating they reviewed the O & M agreement and received the commitment from WV American Water to provide funding for the project. Mr. Martin turned in the evidentiary materials and request for release of funds, which takes thirty days and they have all easements required.

Commissioner Foster made a motion to approve and authorize the President to sign the Manila Ridge HUD payment request #1 as presented by Mr. Martin. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve the budget amendment #1 as presented by Mr. Martin. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize Mr. Martin to present O & M agreement to the Public Service Commission. President Skidmore seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

Commissioner Foster made a motion to approve and authorize the President to sign State Budget Revision #1 as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Mr. Young presented the increment order for all full-time General County Fund (001) non-civil service employees for FY2017-2018. Commissioner Foster would like to table the decision until Commissioner Andes could be present at the August 14, 2018 Commission meeting and President Skidmore agreed.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department Fund #700 for maintenance equipment as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,400.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission
  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $7,737.85 payable to WebBanco Bank, Inc. Trustee – Trustee is to issue debt service payments for Putnam Bonds 2017AB

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

3. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,380.00 payable to Angela Smith for professional services rendered July 2, 2018 to July 12, 2018

4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered July 2, 2018 to July 13, 2018

5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $290.00 payable to Alere Toxicology Services, Inc. for drug testing

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $646.00 payable to Track Group for monitoring

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to C V Management for August 2018 invoice Unit #4

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to C V Management for August 2018 invoice Unit #1

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $178.43 payable to Office Depot

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #11 in the amount $337,110.07 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Loren Gene Adkins, William Carroll Adkins, William Harrison Atkinson, Jr., Robin Lowe Barton, Victoria Lynn Blankenship, Reiko Hoshikawa Dorcas, Sharon Lee Errett, Dennis Braxton Gibson, Sr., Ernest L. Hatcher, Russell Douglas Hauldren, Sr., Charles Allison Knouse Jr., Thomas Earl McClellan, Phillip Minord Meeks, Sally Ann Persinger, Donald Ray Sowards, Sr., Jim Arden Totten

Long Form Settlement:                 George Dewey Clay, Donald Lee LeGrand, Donald J. Sergent

An Order to disburse the sum of $210.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to void its previous order dated July 12, 2018, to disburse the sum of $145.00 from the Fiduciary Special Fund made payable to the State Tax Department, for estate tax administration and orders to disburse the sum of $135.00 from the Fiduciary Special Fund made payable to the State Tax Department, for estate tax administration.

An Order to admit the Last Will and Testament of Doris Jean Paul Bird and the Codicil thereto to probate and Debra Jean Holley to continue to administration of the Estate according to the terms of the Will and Codicil.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from July 7, 2018 through July 20, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 5:59 p.m., having no further business, Commissioner Foster made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, August 14, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

July 12, 2018

OPENING

Commissioners Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

    1. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,674.50 for May 2018 Optical and Dental Benefits
    1. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,212.50 for June 2018 Optical and Dental Benefits
  1. Letters to the Democratic and Republican Executive Committees requesting the list of poll workers for the purpose of conducting the General Election to be held on November 6, 2018

Commissioner Foster made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and sign the edit registers and checks as presented by Mr. Wood pending County Manager Jeremy Young’s approval. President Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of June 28, 2018. President Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

Jerrika Garnes, three for Cheryl Green, Maria Lemaster, Virginia E. Milbee, Barbara R. Plants, D. Scott Tyree et ux, Bradley J. Wiseman, Putnam County Dev Authority Inc., Seth C. Amburgey et al, Castlerock 2017 LLC, thirty-five for B & B Properties of WV LLC, Kimberly Adkins, Jonathan Bowers, Brian Breck et ux, Cole DBA Cat Cole Catherinel, two for Brandon &/or Daphne Childers, two for Amy D. (Young) Creather, Lori Dilley, Nicole Harless Dolin, Kelsey M. or Rodney L. Arthur Easter, Miranda &/or Steve Higginbotham, Wiliam P. &/or Lesa K. Jordan, Krista A. &/or Todd A. Lloyd, James C. &/or Joy B. McGhee, Donna McNeely, Charles & Marsha Shafer, Thersa Smith

65 Erroneous Assessments were approved totaling $46,093.52 in deduction of taxes.

President Skidmore seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

    1.  An Order to delete from payroll Sandra Mellert, Temporary Part-time, Planner, Department 439, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Alexander Jividen, Part-time to Full-time, Paramedic, Department 715, $13.63/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Jennifer Harpold, Full-time, Mapper, Department 407, $17.87/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Candyce Melton, Part-time to Full-time, Office Assistant, Department 403, $10.50/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Stephanie Smith, Full-time, Chief Deputy Clerk, Department 403, $20.84/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Michelle Garrison, Full-time, Office Assistant, Department 403, $15.52/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Lisa DeBord, Full-time, Office Assistant, Department 403, $11.43/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Jill Hodges-Stepp, Full-time, Office Assistant, Department 403, $11.43/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Elissa Shell, Full-time, Office Assistant, Department 403, $11.43/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Cathy Gawthrop, Full-time, Office Assistant, Department 403, $11.43/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Angela Witt, Full-time, Deputy Clerk, Department 403, $11.19/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Destiny Huttenstine, Full-time, Office Assistant, Department 403, $11.19/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Shayla Davis, Full-time, Deputy Clerk, Department 403, $11.19/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Hannah Saunders, Full-time, Office Assistant, Department 403, $11.06/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to delete from payroll Lisa Arthur, Full-time, 1st Lieutenant, Department 700, effective July 2, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Russell Lyon, Full-time, 1st Lieutenant, Department 700, $22.84/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Chad Ashley, Full-time, Sergeant, Department 700, $21.39/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Michael Woodford, Full-time, Corporal, Department 700, $19.95/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to delete from payroll Holli Conn, Full-time, Tax Clerk, Department 404, effective July 13, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Lindsay Murphy, Part-time to Full-time, Tax Clerk, Transferring from Department 402 Part-time to Department 404 Full-time, $10.50/hourly, effective July 9, 2018 as presented by the Commission Secretary
  1. An Order to re-appoint Kenneth Tucker to serve on the Putnam County Solid Waste Authority Board, effective July 1, 2018 with a term to expire on June 30, 2022 as presented by the Commission Secretary

President Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to re-appoint Kenneth Tucker to serve on the Putnam County Solid Waste Authority Board, effective July 1, 2018 with a term to expire on June 30, 2022. President Skidmore seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $1,154.21 payable to Keith’s Kitchens for a 50% down payment on a laminated cherry bookshelf cabinet as a part of the Records Management Preservation Board Grant project, Grant Number Putnam County 2018-2019. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve the Helping Americans Vote Act grant application as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the VAWA grant contract as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.  Commissioner Foster requested Mr. Hanna to provide statistical information to determine if the program is helping to decrease violence.

Mr. Hanna presented the following orders for approval:

Commissioner Foster made a motion to authorize the President to sign State Budget Revision #1 – Coal Severance Fund as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $147.00 made payable to Help For Animals for services provided as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $13,500.00 payable to Putnam County Fair Board as contribution towards the 2018 Putnam County Fair by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $56,488.32 payable to Wolf Creek Contracting Co., LLC for work done on the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $276,781.23 payable to Wolf Creek Contracting Co., LLC for work done on the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $536.32 payable to Fast Signs for signage at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,904.20 payable to Lee Hartman & Sons Inc. for invoice number 198401 & 198402 for the audio visual project at the Community Center for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

5.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to CV Management for Unit #1 for July, 2018 Invoice

6.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to CV Management for Unit #4 for July, 2018 Invoice

7.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered June 18, 2018 to June 29, 2018

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion. The motion carried unanimously.

 MELISSA SARGENT, SENIOR PLANNER

Commissioner Foster made a motion to approve the contract with L. Lee McCoy, Jr., P.E. for Professional Engineering Services as presented by Mrs. Sargent. President Skidmore seconded the motion.  The motion carried unanimously.  Commissioner Foster asked Mrs. Sargent how many times Putnam County Office of Planning and Infrastructure has used Mr. McCoy, since hiring Planning Director Timothy Smith who is an engineer, which Mrs. Sargent said they have not used him thus far; however she does know one upcoming incident they will need to use Mr. McCoy due to conflict of interest.

Commissioner Foster made a motion to approve the Putnam County Planning Commission Fee Policy Amendment as presented by Mrs. Sargent. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Sarah Olivia Cain, William Otis Caswell, Nancy Louise Frazier, Carolyn Maye Garrison, Millard Carl Jarrell, Rebecca Pearl Jeffries, Clara Elizabeth Kozee, Nina Louise McGlothlin, Leonard Nelson Seldomridge, II, Teddy Brice Stover, Charles M. West, III

Long Form Settlement:                 Estate of Genevive “AKA” Zelfa Hedrick

An Order to disburse the sum of $145.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $135.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Robert S. Blackshire and appoint Mary A. Blackshire as Administratrix for the sole purpose of class action litigation.

An Order to reopen the Estate of Charles Evans Wheeler and appoint Rhonda Kay Wheeler for the sole purpose of pursuing litigation.

An Order to reopen the Estate of Betty Francis Darby and appoint Phillip K. Darby as Executor for the sole purpose of distributing proceeds from water settlement.

An Order to reopen the Estate of Clyde S. Cyrus and appoint Scott Allen Cyrus as Executor for the sole purpose of distributing proceeds from asbestosis litigation.

An Order to reopen the Estate of Dorothy Lillian Cyrus and appoint Scott A. Cyrus as Executor for the sole purpose of distributing proceeds from asbestosis litigation.

An Order to appoint Marsha Long as Administratrix of the Estate of Arlie L. Fisher due to the death of Robert S. Fisher former Administrator and releasing the bond of William E. Baughman.

An Order to approve the Annual Accounting Report of Julia Fay Prince, Executrix, of the Estate of James Lonzo Prince.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from June 22, 2018 through July 6, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 9:30 a.m., having no further business, Commissioner Foster made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Thursday, July 26, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

June 28, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checksCommissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Andes made a motion to approve the minutes of June 12, 2018. President Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

John S. Combow, Angel Mae (Fields) Dillard, Earl L. &/or Tamra L. Shaw, Stacey &/or Scott Smith, Kristina I. Stuart

5 Erroneous Assessments were approved totaling $1,492.73 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

    1. An Order to make a payroll change for Joseph Reynolds, Full-time, Court Bailiff, Department 700, $13.30/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Robert W. Smith, Full-time, Home Confinement Supervisor, Department 705, $13.98/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Micah Casto, Full-time, Home Confinement Officer, Department 705, $13.30/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Aimee Thornton, Full-time, Home Confinement Officer, Department 705, $13.30/hourly, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Kris Gibson, Full-time, 911 Deputy Director, Department 711/712 50-50 split between the two, $47,000/annually, effective July 1, 2018 as presented by the Commission Secretary
    1. An Order to appoint Ryan Lockhart to serve on the Putnam County E-911 Advisory Board, effective June 28, 2018 with a term to expire on June 30, 2020
    1. An Order to appoint Rich Pullin to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2021
    1. An Order to re-appoint John Dearnell to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2020
    1. An Order to re-appoint Bryan Escue to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2018 with a term to expire on August 31, 2021
    1. An Order to re-appoint Ashley Stinnett to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2018 with a term to expire on August 31, 2021
    1. An Order to re-appoint Kathy Goldizen to serve on the Putnam Union Public Service District Board, effective October 1, 2018 with a term to expire on September 30, 2024
    1. An Order to re-appoint J.P. Owens to serve on the Putnam County Building Commission Board, effective August 28, 2018 with a term to expire on August 27, 2023
    1. An Order to re-appoint Stephen A. Andes to serve on the Putnam County Development Authority Board, effective October 1, 2018 with a term to expire on September 30, 2021
  1. An Order to re-appoint Tony Gillispie to serve on the Putnam County Fire Service Board, effective July 1, 2018 with a term to expire on June 30, 2021

Commissioner Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS 

Commissioner Foster made a motion to appoint Ryan Lockhart to serve on the Putnam County E-911 Advisory Board, effective June 28, 2018 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Rich Pullin to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint John Dearnell to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Bryan Escue to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2018 with a term to expire on August 31, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Ashley Stinnett to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2018 with a term to expire on August 31, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Kathy Goldizen to serve on the Putnam Union Public Service District Board, effective October 1, 2018 with a term to expire on September 30, 2024. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint J.P. Owens to serve on the Putnam County Building Commission Board, effective August 28, 2018 with a term to expire on August 27, 2023. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Stephen A. Andes to serve on the Putnam County Development Authority Board, effective October 1, 2018 with a term to expire on September 30, 2021. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Tony Gillispie to serve on the Putnam County Fire Service Board, effective July 1, 2018 with a term to expire on June 30, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

RICH PULLIN, ADMINISTRATOR PUTNAM COUNTY FIRE SERVICE BOARD

Rich Pullin appeared before the Commission to request an amended order for authorization of reimbursement fees for fire department services pursuant to West Virginia Code §7-1-3d, which increased the reimbursement fee from $500.00 to $1,500.00 and includes the language: for an incident or accident involving hazardous material or extended search and rescue and water rescue incidents.

Commissioner Foster made a motion to approve the amended order for authorization of reimbursement fees for fire department services pursuant to West Virginia Code §7-1-3d as presented by County Attorney Larry Frye. Commissioner Andes seconded the motion.  The motion carried unanimously.

Rich Pullin reviewed the possible changes to residential fire service fees, which will be structured based on square footage and presented to the Fire Service Board. Commissioner Foster confirmed with Mr. Pullin that the potential changes are to change residential fees based on square footage, include additional buildings for residential properties and to determine if businesses are on residential properties, so they can be charged accordingly.  Commissioner Foster wants to confirm we are following the procedures in the state code.  President Skidmore requested Mr. Pullin work with Larry Frye regarding renaming the Fire Service Fee to Fire and Rescue Fee.

SOJUANA ELLIS, RIC PROJECT COORDINATOR

Commissioner Foster made a motion to approve and authorize the President to sign the Manila Ridge waterline environmental clearance release of funds documents as presented by Ms. Ellis. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Brent Maynard who resides at 144 Beaumont Lane off Sunnybrook Drive appeared before the Commission to explain that he feels Middle Brook Subdivision has caused water issues for him and the Valley Park walking trail. Commissioner Foster stated Planning Director Timothy Smith would provide him with the NPDES permit number for an expedited response.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $5,531.99 payable to Town of Poca for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 6:11 p.m., Commissioner Andes made a motion to enter into executive session to discuss the possible refinancing and/or restructuring of tax increment revenue bonds issued for the Devonshire project and consideration of instructions to bond counsel for the Commission related to the same pursuant to West Virginia Code §6-9A-4 to consider matters involving or affecting the purchase, sale or lease of property, advance construction planning, the investment of public funds or other matters involving commercial competition. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 6:31 p.m., Commissioner Andes made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize President Skidmore and County Manager Jeremy Young the authority to continue to negotiate with Cathcart on the TIF Bonds related to Devonshire. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

Commissioner Foster made a motion to authorize a letter recognizing the error by Atkins & Ogle for taxes owed and authorize staff to provide a letter in conjunction with the Sheriff’s office to Jennifer Miller Kave on behalf of the County Commission. Commissioner Andes seconded the motion.  The motion carried unanimously.

After discussion, Commissioner Foster made a motion to approve optional coverages with exception of the general liability and the criminal defense reimbursement as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Supreme Court memorandum of understanding for Family Court facilities as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve Paris Signs for the Valley Park wayfinding signage as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the 911 Fund in the amount of $1,048.95 payable to Safety Caution Equipment Co. for 911 street sign and installation as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the 911 Fund in the amount of $14,000.00 payable to Apco International Inc. for emergency medical dispatch software system as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $1,500.00 payable to Wesbanco for Trustee Fees for 2018 as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Magistrate Court Fund in the amount of $24,072.01 payable to General County Fund representing the balance of the Magistrate Court Fund plus additional interest to be used as reimbursement to the county for Magistrate Court office rental as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to make the following transfers from PCES Fund for $730,372.90, PC Fiduciary Fund for $47,000.00, PC Dog Fund for $47,000.00, PC Home Confinement Fund for $82,000.00, Worthless Check Fund for $3,600.00 to the General County Fund representing reimbursement for FY 2017/2018 budget expenditures as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to designate all the banking institutions situate in the county and duly incorporated under the laws of this state, or organized under the laws of the United States, as depositories of public moneys. When any banking institution designated herein has complied with all of the requirements and provisions of West Virginia Code §7-6-1, et seq., the Sheriff may deposit public funds with it as a county depository as presented by Mr. Young.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to make annual disbursements on a quarterly basis beginning in July 2018 to the following agencies: Putnam Development Authority quarterly disbursement $53,250.00, Putnam Parks & Recreation quarterly disbursement $96,250.00, Putnam Libraries quarterly disbursement $68,750.00, and Community Corrections quarterly disbursement $51,250.00. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue checks from the Hotel/Motel Tax Fund to Parks and Recreation Commission in the amount of $32,400.00, to the Convention and Visitors Bureau in the amount of $42,400.00 and to the Recreation Enhancement Fund in the amount of $10,000.00 as presented by the Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $208.00 payable to Thomas M. Lyvers for professional services rendered June 1, 2018
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,650.00 payable to Angela Smith for professional services rendered June 4, 2018 to June 14, 2018
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.50 payable to Track Group for monitoring
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered June 4, 2018 to June 15, 2018
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela Smith for professional services rendered June 18, 2018 to June 28, 2018
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $210.00 payable to Anthony Craigo for professional services rendered in June, 2018
    1. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,578.00 payable to Prestera Center for June, 2018 invoice for mental health services
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $290.00 payable to Alere Toxicology Services, Inc. for drug testing
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $287.24 payable to Sprint
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $40.34 payable to Swana Lovejoy for mileage reimbursement
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,117.50 payable to Kimberly Sizemore for professional services rendered May, 2018
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $960.00 payable to Kimberly Sizemore for professional services rendered June, 2018
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $480.00 payable to Chris Moles for professional services rendered June, 2018
  1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $645.00 payable to Chris Moles for professional services rendered May, 2018

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

15. An Order to issue a check from the Putnam County TIF Fund in the amount of $321,772.41 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

16.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,104.00 payable to A&L Building Materials & Construction materials at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

17.  An Order to issue a check from the Putnam County TIF Fund in the amount of $900.00 payable to City Electric for electrical work at the Valley Park Maintenance Building Project for the Putnam County Parks and Recreation Commission

18.  An Order to issue a check from the Putnam County TIF Fund in the amount of $3,349.92 payable to BSN Sports, LLC for baseball benches and supplies at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

19.  An Order to issue a check from the Putnam County TIF Fund in the amount of $5,900.00 payable to The Summit Electric Group for electrical work at the Valley Park Playground Project for the Putnam County Parks and Recreation Commission

20.  An Order to issue a check from the Putnam County TIF Fund in the amount of $24,031.05 payable to Alpha Technologies Inc. for equipment at the Valley Park Community Center for the Putnam County Parks and Recreation Commission

21.  An Order to issue a check from the Putnam County TIF Fund in the amount of $6,479.00 payable to The Stage Depot for a dance floor for the Valley Park Community Center Project for the Putnam County Parks and Recreation Commission

22.  An Order to issue a check from the Putnam County TIF Fund in the amount of $14,874.81 payable to WebBanco Bank, Inc. Trustee – Trustee is to issue debt service payments for Putnam Bonds 2017AB

23.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,259.24 payable to Shamblin Stone for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #10 in the amount $358,316.62 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Thomas Paul Booth, Allen Hendricks Cantrell, Virgie Ann Gandee, Clyde Grow, Virginia D. Halstead, Mildred Audrey Harkins, Mary Ellen Hughes, Charles Russell Legg, Julia Etta Saunders LeGrand, Charles Lloyd Mays, Earl Ray McCoy, Jo Ann Shirkey Meeks, Donald Lee Myers, Gregory William Rose, Patricia A. Risk Sammons, Victor David Smith, Emma Jean Watts, William Conrad Young

Long Form Settlement:                 None

An Order to disburse the sum of $224.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Patricia A. Risk Sammons and appoint Michelle A. Fulks Executrix for the sole purpose of selling the real estate as stated in the last will and testament.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from June 9, 2018 through June 22, 2018

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 6:55 p.m., having no further business, Commissioner Andes made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, July 12, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

June 12, 2018

OPENING

Commissioners Stephen A. Andes and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

    1. Edit registers and checks
    1. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $711.38 for March 2018 payroll expenses
    1. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $97.96 for May 2018 payroll expenses
    1. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,782.50 for March 2018 Optical and Dental Benefits
    1. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,773.50 for April 2018 Optical and Dental Benefits
    1. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $17,927.55 for March 2018 payroll expenses
    1. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $20,556.51 for April 2018 payroll expenses
  1. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,005.06 for May 2018 payroll expenses

Commissioner Andes made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Andes made a motion to approve the minutes of May 22, 2018. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Andes made a motion to approve the minutes of May 14, 2018. President Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Andes made a motion to approve the Erroneous Assessments with the exception of Brian Breck et ux, which is denied.

Regina M (Grant) Martin, Robin Whitt

2 Erroneous Assessments were approved totaling $268.08 in deduction of taxes.

President Skidmore seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Andes made a motion to approve and sign the following orders, personnel payroll changes and certifications:

    1. An Order to add to payroll Kyle Maxson, Temporary Part-time, Intern, Department 405, $12.00/hourly, effective May 21, 2018 as presented by the Secretary
    1. An Order to add to payroll Marcus Black, Temporary Part-time, Intern, Department 405, $12.00/hourly, effective June 14, 2018 as presented by the Secretary
    1. An Order to add to payroll Rebecca McFarland, Part-time, Kennel Tech/Office Assistant, Department 716, $9.00/hourly, effective June 1, 2018 as presented by the Secretary
    1. An Order to delete from payroll Ashley Miller, Full-time, Telecommunicator, Department 712, effective May 25, 2018 as presented by the Commission Secretary
    1. An Order to re-appoint Andy Skidmore to serve on the Putnam County Health Department Board, effective July 1, 2018 with a term to expire on June 30, 2023 as presented by the Commission Secretary
    1. An Order to re-appoint Clinton Beaver to serve on the Putnam County Library Board, effective July 1, 2018 with a term to expire on June 30, 2023 as presented by the Commission Secretary
    1. An Order to re-appoint Ashley Alford to serve on the Putnam County Convention & Visitors Bureau Board, effective July 1, 2018 with a term to expire on June 30, 2021
    1. An Order to re-appoint Joe Rumbaugh to serve on the Putnam County Historic Landmark Board, effective March 29, 2018 with a term to expire on March 28, 2021 as presented by the Commission Secretary
    1. An Order to appoint Marcie Kimberling to serve on the Dilapidated Building Enforcement Agency Board, effective June 12, 2018 with a term to expire on May 10, 2020 as presented by the Commission Secretary
    1. An Order to re-appoint Mark Stolle, Jr. to serve on the Regional Intergovernmental Council, effective July 1, 2018 with a term to expire on June 30, 2019 as presented by the Commission Secretary
  1. An Order to appoint Bryan Plotkin to serve on the Putnam County Development Authority Board, effective June 12, 2018 with a term to expire on June 30, 2020 as presented by the Commission Secretary

President Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Andes made a motion to re-appoint Andy Skidmore to serve on the Putnam County Health Department Board, effective July 1, 2018 with a term to expire on June 30, 2023. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to re-appoint Clinton Beaver to serve on the Putnam County Library Board, effective July 1, 2018 with a term to expire on June 30, 2023. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to re-appoint Ashley Alford to serve on the Putnam County Convention & Visitors Bureau Board, effective July 1, 2018 with a term to expire on June 30, 2021. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to re-appoint Joe Rumbaugh to serve on the Putnam County Historic Landmark Board, effective March 29, 2018 with a term to expire on March 28, 2021. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to appoint Marcie Kimberling to serve on the Dilapidated Building Enforcement Agency Board, effective June 12, 2018 with a term to expire on May 10, 2020. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to re-appoint Mark Stolle, Jr. to serve on the Regional Intergovernmental Council, effective July 1, 2018 with a term to expire on June 30, 2019. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Brandy Haid appeared before the Commission on behalf of local moms in Putnam County to request fencing around playground equipment at Valley Park for the children’s safety. Ms. Haid explained she is the mother of an autistic child who runs, so it is dangerous with the playground being close to the road.  Several others parents and grandparents spoke in favor of the fencing.  President Skidmore explained the road that runs past the playground is a service road and not meant for public use.  Commissioner Andes said stop signs, yield signs and speed bumps might be added.  President Skidmore said this is a Putnam County Parks and Recreation Board decision.  Ms. Haid stated Sara Brown is willing to help with grant writing if one is available.

TIM HANNA, PROJECT COORDINATOR

Project Coordinator Tim Hanna appeared before the Commission to report there were no bids for the exterior stairwell retaining wall project, so he will advertise for the project again.

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $5,105.00 payable to Town of Eleanor for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

DELINQUENT TAX LIST

Rob Fewell Chief Tax Deputy appeared before the Commission to present the delinquent Tax List. Commissioner Andes made a motion to approve the delinquent tax list as presented.  President Skidmore seconded the motion.  The motion carried unanimously.

TERRY MARTIN, RIC PROJECT COORDINATOR

Commissioner Andes made a motion to approve and authorize the President to sign the Manila Ridge proposal documents as presented by Mr. Martin. President Skidmore seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:33 a.m., Commissioner Andes made a motion to enter into executive session for a board interview with Bryan Plotkin for Putnam County Development Authority or Putnam County Library. President Skidmore seconded the motion.  The motion carried unanimously.

At 9:51 a.m., Commissioner Andes made a motion to return to regular session. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to appoint Bryan Plotkin to serve on the Putnam County Development Authority Board, effective June 12, 2018 with a term to expire on June 30, 2020. President Skidmore seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following orders for approval:

Commissioner Andes made a motion to approve State Budget Revision #3 – General County Fund as presented by Mr. Young.  President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to authorize the President to sign State Budget Revision #3 – General County Fund as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Jeremy Young reviewed the optional insurance coverages, which Mr. Rawlings recommended. After a brief discussion, Commissioner Andes made a motion to table the decision until June 28, 2018 to allow Commissioner Foster to be present.  President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve and affirm the President’s signature on Change Order #7 for Wolf Creek Contracting for the Valley Park Improvement Project as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve and affirm the President’s signature on Change Order #14 for Swope construction for the Valley Park Community Center as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Jeremy Young discussed the need for additional cameras throughout Valley Park. Commissioner Andes feels we do need additional security and the Hurricane Police Department recommends facial recognition cameras, which would alert local law enforcement of potential predators.  The Commissioners requested Jarrod Dean contact a security company for an assessment.

Commissioner Andes made a motion to approve a budget revision for the County Clerk Fund #402 for capital outlay equipment as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Circuit Clerk Fund #403 for supplies and materials as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Sheriff’s Tax Office Fund #404 for supplies and materials as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Prosecutor’s Office Fund #405 for full-time employees’ overtime, part-time employees’ salaries and wages, travel, postage, and supplies and materials as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Election’s Fund #413 for capital outlay equipment as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the OES Fund #711 for dues and subscriptions and OES Fund #712 for part-time employees’ wages, part-time employees’ overtime, and supplies and materials as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the EMS Fund #715 for full-time employees’ wages, contracted services, medical supplies, and vehicle supplies as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Animal Shelter Fund #716 for maintenance building and grounds, training and education, and vehicle supplies as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Garage Fund #717 for full-time employee’s overtime as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the E-911 Fund in the amount of $6,959.40 made payable to the E-911 Wireless Fund representing 3% of the monthly E-911 wireless subscriber fees as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the Spay and Neuter Fund in the amount of $120.00 made payable to Help For Animals for services provided as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check for Deputy Sheriff civil service pay increment for fiscal year 2017/2018 as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $143.32 made payable to Charleston Newspapers for a legal advertisement out of the Courthouse Facilities Improvement Authority Grant, project number 15cycPutnam15CY2018 40 as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,980.00 payable to Angela L. Smith for professional services rendered May 16, 2018 to May 31, 2018
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,872.00 payable to Thomas M. Lyvers, Sr. for professional services rendered May 21, 2018 to May 31, 2018
    1. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $4,046.00 payable to Prestera Center for mental health services
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $300.27 payable to Sprint
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $50.46 payable to WV Correctional Industries
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,512.00 payable to West Virginia Board of Risk and Insurance Managements for quarterly premium
    1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $956.17 payable to eLab Solutions for drug testing supplies
  1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $105.00 payable to Anthony Craigo for professional services rendered in May

Commissioner Andes made a motion to approve the orders as presented. President Skidmore seconded the motion. The motion carried unanimously.

9.  An Order to issue a check from the Putnam County TIF Fund in the amount of $23,073.91 payable to The Stage Depot for a stage and dance floor for the Valley Park Community Center Project for the Putnam County Parks and Recreation Commission

10.  An Order to issue a check from the Putnam County TIF Fund in the amount of $11,950.00 payable to All Quality for playground fencing at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

11.  An Order to issue a check from the Putnam County TIF Fund in the amount of $11,619.29 payable to Capitol Business Interiors for furniture at the Valley Park Community Center Project for the Putnam County Parks and Recreation Commission

12.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,142.40 payable to North American Industrial Services for industrial pipe cleaning at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

13.  An Order to issue a check from the Putnam County TIF Fund in the amount of $159,099.00 payable to Game Time for playground equipment at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

14.  An Order to issue a check from the Putnam County TIF Fund in the amount of $3,420.75 payable to Musco Sports Lighting, LLC for the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

15.  An Order to issue a check from the Putnam County TIF Fund in the amount of $50,460.00 payable to Village Heirlooms for outdoor furniture at the Valley Park Community Center for the Putnam County Parks and Recreation Commission

16.  An Order to issue a check from the Putnam County TIF Fund in the amount of $3,438.00 payable to Village Heirlooms for outdoor trash receptacles at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

17.  An Order to issue a check from the Putnam County TIF Fund in the amount of $320.00 payable to ZMM Architects and Engineers for work done on the Concession Stand Project for the Putnam County Parks and Recreation Commission

18.  An Order to issue a check from the Putnam County TIF Fund in the amount of $4,658.29 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

19.  An Order to issue a check from the Putnam County TIF Fund in the amount of $52,519.60 payable to Lee Hartman & Sons Inc. for the audio visual project at the Community Center for the Putnam County Parks and Recreation Commission

20.  An Order to issue a check from the Putnam County TIF Fund in the amount of $195.61 payable to Home Depot for outdoor trash cans at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

21.  An Order to issue a check from the Putnam County TIF Fund in the amount of $85.00 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Andes made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve and authorize the President to sign the Requisition for Payment #9 in the amount $329,981.85 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Winifrede Kay Bowman, James Frazier Burgess, Jr., David Freeman Byrd, William Ezra Cooper, Jo Anna “Paugh” Cozad, Mona Joan Frazier, Wilma Marjorie Ginther, Richard Franklin Hager, Woodrow Franklin Hanshaw, Mary Davis Hessom, Vicki Lee Jacobs, Lester Paul Jividen, James Frederick Martin, Betty Jane McKinney aka Betty J. Baisden, Steven Douglas Newman, Ernest Avender Page, Jr., James Edson Parsons, Bobby Ray Roberts, Drema Elaine Robinette, Vernon Franklin Rollins, Steven B. Sanders, Carol Lea Sanford, Elmer Dean Shank, James Leslie Tucker, Fredrick Walker, Deborah Kay Watts, Mary Beth White, David Lee Workman

Long Form Settlement:                 Rosa Lee “Rosalie” Kennedy, William Edgar Pickens, Patrick W. Weitzel

An Order to disburse the sum of $160.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $347.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the Yearly Accounting Report of Vioane A. Harris, Committee, for the Estate of Howard Eugene Cain, Incompetent.

An Order to approve the reappointment of Teresa A. Barron as Administratrix DBN of the Estate of Frank Edwin McKnight, Jr., due to the death of former Administratrix, Betty Lee McKnight.

An Order to approve the reappointment of Emily C. Eskew as Executrix DBN for the Estate of William Franklin Eskew III due to the resignation of Co-Executor, William F. Eskew IV.

An Order to reopen the Estate of Teddy Brice Stover and appoint Bryan Clay Stover, Executor for the sole purpose of cashing an unclaimed property check.

An Order to refer the Estate of Cletus Richard Walker to Fiduciary Commissioner Carl Hostler for recommendation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from May 12, 2018 through June 8, 2018.

Commissioner Andes made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Susie Azevedo from Congressman Alex Mooney’s office appeared before the Commission to request a roundtable of community leaders in Putnam County for Congressman Mooney to meet with.

ADJOURN

At 10:32 a.m., having no further business, Commissioner Andes made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Thursday, June 28, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

May 22, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Commissioner Andes made a motion to approve publication and studies necessary for an additional early voting site. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:41 a.m., hearing no objection from any member of the public, Commission Foster moved to publicly certify the results of the May 8, 2018 Primary Election. Commissioner Andes seconded the motion.  The motion carried unanimously.

  1. Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of May 15, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

    1.  An Order to add to payroll Patricia Usher, Full-time, Planner, Department 439, $32,000/annually, effective June 1, 2018 as presented by the Secretary
    1. An Order to delete from payroll Amanda Osborn, Full-time, Office Assistant, Department 404, effective May 22, 2018 as presented by the Secretary
    1. An Order to add to payroll Andera Adkins, Full-time, Office Assistant, Department 404, $10.50/hourly, effective May 23, 2018 as presented by the Secretary
  1. An Order to amend the appointment of Andre Wilkinson to serve as the Commission Representative, rather than a board member, on the Putnam County Solid Waste Authority Board, effective May 22, 2018

Commissioner Andes seconded the motion. The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to reject the additional parking at Valley Park from Wolf Creek Contracting for $74,305. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve the paving from the lower shelter until right before the soccer field from Wolf Creek Contracting for $45,000. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Putnam County TIF Fund in the amount of $37,917.08 payable to WesBanco Bank, Inc., Trustee – Trustee is to issue debt service payments for Putnam Bonds 2017AB. Commissioner Andes seconded the motion.  The motion carried unanimously.

    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $325,481.79 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $175,003.50 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $4,819.96 payable to BSN Sports, LLC for baseball supplies at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $989.24 payable to Putnam Public Service District for work completed on the Valley Park Improvement Project
  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $8,000.00 payable to Valley Gardens for landscaping at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,710.00 payable to Angela L. Smith for professional services rendered May 1, 2018 to May 15, 2018

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered May 7, 2018 to May 18, 2018

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $771.00 payable to Track Group for monitoring

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $84.72 payable to Office Depot

10. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $394.50 payable to Alere Toxicology Services, Inc. for drug testing

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $118.30 payable to Swana Lovejoy for mileage reimbursement

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #8 in the amount $506,294.49 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to amend the prior appointment order of Andre Wilkinson to serve as the Commission Representative, rather than a board member, on the Putnam County Solid Waste Authority Board with a term to be effective on May 22, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 10:05 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Tuesday, June 12, 2018 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION

SITTING AS A BOARD OF CANVASSERS

FOR THE

May 8, 2018 PRIMARY ELECTION

Commissioner Stephen A. Andes, President R. Andrew Skidmore and Commissioner Ronald R. Foster were present when the Board of Canvassers convened on Monday, May 14, 2018 at 9:00 a.m. by County Clerk Brian Wood. The Pledge of Allegiance followed.

All preliminaries were taken care of and the canvassing of ballots began. There were 48 provisional ballots, 28 were counted and 20 were not counted.

Commissioner Foster moved to count two voters registered in Putnam County, but another county pulled them to their county in error. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count two military voters who voted online in previous elections, but neglected to request a provisional ballot until the day before the election. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to not count sixteen voters that were not registered to vote in Putnam County. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count five poll workers who voted outside their precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count eight voters that have moved and voted in their new precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count, with the exception of non-corresponding districts, three voters that have moved but went back to his/her old precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to not count a first time voter that did not have their identification. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to not count three voters that were registered democrat and voted republican. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count, with the exception of non-corresponding districts, a voter who is registered in Scott Teays precinct, but voted in Winfield precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count an absentee voter who resides in a healthcare facility. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count a blind absentee voter who had their power of attorney sign their ballot. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to not count an absentee voter that was not registered to vote in Putnam County. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count a voter who requested an absentee ballot, but was not returned and voted in his/her precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count a voter who requested an absentee ballot a day early because they were in the hospital. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count an absentee voter requested by their caregiver. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster moved to not count a voter that was registered republican and voted democrat. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count a voter that was registered democrat and voted non-partisan. Commissioner Andes seconded the motion.  The motion carried unanimously.

Precinct #2 and Precinct #11 were selected to hand count. Two counting teams were set up.  The two teams consisted of two people to tally, one person to read and one person to watch over readers’ shoulder.  The hand count was completed.  Precinct #2 and Precinct #11 came within the 1% of the machine count as required by West Virginia State Code.  All provisional ballots marked (vote) by the Commission were run through the electronic tabulator.

DECLARE

Commissioner Andes moved to declare the Primary Election 12:57 p.m., May 14, 2018. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 12:57 p.m., Commissioner Andes moved to adjourn as a Board of Canvassers. Commissioner Foster seconded the motion.  The motion carried unanimously.

ELECTION CERTIFICATION

On Tuesday, May 22, 2018 at 9:41 a.m., hearing no objection from candidate or member of the public, Commissioner Foster moved to certify the results of the May 8, 2018 Primary Election. Commissioner Andes seconded the motion.  The motion carried unanimously.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

May 15, 2018

OPENING

Commissioners Stephen A. Andes and Ronald R. Foster were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

Commissioner Foster made a motion to appoint Commissioner Andes as acting President.   Commissioner Andes seconded the motion.  The motion carried unanimously.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checksCommissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of April 26, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

    1. An Order to amend payroll change for James Carte, Full-time, Security, Department 425, $12.98/hourly, effective April 16, 2018 as presented by the Commission Secretary
    1. An Order to make a payroll change for Seth Lewis, Full-time, Deputy Sheriff, Department 700, $17.15/hourly, effective April 29, 2018 as presented by the Commission Secretary
  1. An Order to appoint Andre Wilkinson to serve on the Putnam County Solid Waste Authority Board, effective May 15, 2018 with a term to expire on June 30, 2022

Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

David A. &/or Donna J. Cunningham, Timothy F. Dorsch et ux, William R. &/or Patty J. Gillespie, Garry D. II &/or Rebecca Goddard, Christina R. Hall, Maria Lemaster, Cyrus A. &/or Amy M. Nafchi, two for Putnam Co Dev Authority Inc., two for Ralph Thomas Runion, Tiffani D. Russell, two for Charles & Marsha Shafer, Amy E. (Thornhill) Wilkinson

15 Erroneous Assessments were approved totaling $7,214.20 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

VIVIAN PARSON, CCAWV

Executive Director Vivian Parsons appeared before the Commission to acknowledge Hunter Withrow the third place winner of the CCAWV Essay Contest and awarded him with $250.00.

Commissioner Foster presented a Resolution honoring Hunter Withrow for winning third place in the CCAWV Essay Contest and awarded him a Wave Pool pass.

LARRY FRYE, COUNTY ATTORNEY

Dave Ellis a board member of Sleep Hollow Towneship Homeowners Association located in Hurricane, West Virginia appeared before the Commission to present a petition requesting Sleep Hollow Towneship Homeowners Association to be included on the ATV ordinance.

After County Attorney Larry Frye confirmed all requirements had been met, Commission Foster made a motion to approve the petition filed by Sleep Hollow Towneship Homeowners Association to be included in the ATV Ordinance. Commissioner Andes seconded the motion.  The motion carried unanimously.

BID OPENING – WORKERS COMPENSATION AND COMMERCIAL PROPERTY CASUAL INSURANCE

County Manager Jeremy Young appeared before the Commission to present four (4) bids for the Workers Compensation and Commercial Property Casual Insurance as follows: 1) BB&T Insurance Services with a bid of $1,200,522 for liability, 2) WV County Risk Pool with a bid of $165,109 for workers’ compensation and $215,677 for liability, 3) Arthur Krenzel Lett Insurance Group with a bid of $191,101 for workers’ compensation, and 4) Payne & Garlow Insurance Agency, Inc. with a bid of $189,783 for workers’ compensation and $470,511 for both liability and Travelers’ workers’ compensation.

Commissioner Foster requested County Manager Jeremy Young review the bids to allow a decision to be made later in the meeting.

TERRELL ELLIS, ADVANTAGE VALLEY

Executive Director Terrell Ellis with Advantage Valley appeared before the Commission to explain they are a regional economic development organization representing Charleston and Huntington’s MSAs. Ms. Ellis stated they work with the area’s economic development authorities to support their work and promote the entire region.  Advantage Valley has identified some gaps in the resources and they work to find resources along with funding to fill those gaps.  They have identified the top fifteen development sites to get shovel ready in the region with five being located in Putnam County.  Ms. Ellis stated Kanawha County has committed to donating $10,000 towards promoting recreational and sports complexes in the region, which Executive Director Kelli Dailey of the Convention and Visitors Bureau will guide.  Ms. Ellis requested the Commissioners consider donating funds.  The Commissioners were not ready to make a commitment with the absence of President Skidmore.  The Commissioners suggested Ms. Ellis meet with all parties in the region to create a plan and attend a future meeting to present the information.

RESOLUTON

Commissioner Andes read a resolution to rename the Transportation Committee to the James H. Caruthers, Jr. Transportation Committee to honor James H. Caruthers, Jr. who was instrumental in forming the Transportation Committee in 1988.

Commission Foster made a motion to rename the Transportation Committee to the James H. Caruthers, Jr. Transportation Committee. Commissioner Andes seconded the motion.  The motion carried unanimously.

JOHN MCCUSKEY, STATE AUDITOR

State Auditor John McCuskey appeared before the Commission to discuss and provide a presentation on the transparency website, which can be accessed at wvcheckbook.gov. The website creates transparency to government spending and keeps our community better informed.  Their office can provide county governments with a transparency website for $1,800 per year.  The Commissioners requested County Attorney Larry Frye schedule Josh Barker for a future Commission meeting to review details of setting up the transparency website.

EXECUTIVE SESSION

At 10:10 a.m., Commissioner Andes made a motion to enter into executive session for Solid Waste Authority board interview with Andre Wilkinson. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:19 a.m., Commissioner Andes made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Andre Wilkinson to Putnam County Solid Waste Authority Board with a term to be effective on May 15, 2018 and to expire on June 30, 2022.

BID OPENING – WORKERS COMPENSATION AND COMMERCIAL PROPERTY CASUAL INSURANCE

After County Manager Jeremy Young confirmed WV County Risk Pool was the low bidder, Commissioner Foster made a motion to award the workers’ compensation and liability to WV County Risk Pool. Commissioner Andes seconded the motion.  The motion carried unanimously.

WV County Risk Pool’s Director of Operations Steve Rawlings explained their bid was the coverage requested, so the county could make a fair comparison and they could add items to the coverage if they choose. Commissioner Foster asked Mr. Rawlings if he would recommend adding any items and he reviewed some of the various options they can add.   Commissioner Foster requested Steve Rawlings review those items at a June Commission meeting.

TERRY MARTIN, REGIONAL INTERGOVERNMENTAL COUNCIL

Terry Martin with Regional Intergovernmental Council appeared before the Commission to notify them that all the user agreements were signed and they have obtained all required right of ways for the Manila Ridge Water Project. They are meeting with attorney Eric Embree today regarding filing easements.  Mr. Martin expects the project to go out for bid in September.  Commissioner Foster confirmed construction would start ninety days from then.

LARRY FRYE, COUNTY ATTORNEY

Commission Foster made a motion to approve and authorize the acting President to sign the PILOT agreement for RDE, Inc. as presented by Mr. Frye. Commissioner Andes seconded the motion.  The motion carried unanimously.

SHERRY HAYES, ASSESSOR

Sherry Hayes presented the Commission with an “Oath and Certification” for the 2018 Land Tax Books for signature. Commissioner Foster made a motion to accept and sign the “Oath and Certification” for the Land Books as presented by Mrs. Hayes.  Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

Commissioner Foster made a motion to approve and authorize the President to sign Change Order #6 with Pro Grass for the Valley Park Synthetic Turf Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign Change Order #13 with Swope Construction for the Valley Park Community Center Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Circuit Clerk Fund #403 for travel as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Tax Office Fund #404 for part-time wages as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Putnam County Sheriff Department Fund #700 for travel and overtime as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Putnam County Sheriff Department Fund #701 for overtime as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the 911 Fund in the amount of $27,780.00 payable to Bearcom for 911 console maintenance as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $42.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,399.68 payable to EJ USA, Inc. for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $6,554.00 payable to Structural Systems for the material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,499.00 payable to Campania International for materials at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,256.99 payable to Fast Signs for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $441,668.82 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $524,255.17 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,092.38 payable to AEP for permanent power at the Valley Park baseball concession stand facility
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $386.00 payable to The Knox Company for material at the Valley Park Community Center for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $340.00 payable to Martin Steel, Inc. for materials at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $9,316.58 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
    1. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,423.75 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $205,830.96 (Invoices 77194, 77195 & 77196) payable to Capitol Business Interiors for furniture at the Valley Park Community Center for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

13. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $4,252.00 payable to Prestera Center for April invoice for mental health services

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $105.00 payable to Anthony Craigo for professional services rendered April 1, 2018 to April 30, 2018

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,522.50 payable to Kimberly Sizemore for professional services rendered April 1, 2018 to April 30, 2018

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $667.50 payable to Chris Moles for professional services rendered April 1, 2018 to April 30, 2018

17. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $69.36 payable to Office Depot

18. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 for June Invoice

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 for June Invoice

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $832.00 payable to Thomas M. Lyvers, Sr. for professional services rendered May 1, 2018 to May 4, 2018

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,248.00 payable to Thomas M. Lyvers, Sr. for professional services rendered April 23, 2018 to April 30, 2018

22. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered April 16, 2018 to April 30, 2018

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                John Earl Brown, Patricia Jane Call, Donald James Dotson, Jennifer Leigh Eddins, Gary Curtis Edwards, Wilma Jeanne Elrod, Helen Virginia Farley, Timmy Joe Fillinger, Richard Mansfield Hall, Margaret Lucille Hicks, Kelma Lois Kirk, James Michael Lake, Ramona Lynn Mauzy, James William Moore, Avon Mae Nowlin, Larry Russell O’Dell, Lawrence Quentin Painter, Bernard Carlos Smith, Offie Leo Spencer, Reah June Stanton, Lucy Kathryn Stricklen, Marsha Jo Templeton, Richard Joseph Tomaszewski, Sr., Paul Henderson Watkins, Harold C. Whittington, Lenore Lynn Wills, Susie Kathleen Woods, Richard Bruce Zegeer

Long Form Settlement:                 James Roscoe Tackett, Glenna Bond

An Order to disburse the sum of $125.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $353.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from April 21, 2018 through May 11, 2018.

Commissioner Andes made a motion to approve the documents as presented and authorize the acting President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Project Coordinator Tim Hanna announced the 2018 Putnam County Recreation Enhancement Fund is available and he will forward to the eligible municipalities. There is $60,000 available in the Putnam County Recreation Enhancement Fund.  Commissioner Foster requested Mr. Hanna compile a list of all the projects completed with the funds.

ADJOURN

At 10:55 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

April 26, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checksCommissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of April 17, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

 An Order to delete from payroll James Hall, Full-time, Security, Department 425, effective April 13, 2018 as presented by the Commission Secretary

An Order to make a payroll change for James R. Carte, Part-time to Full-time, Bailiff, Department 700, $12.98/hourly, effective April 16, 2018 as presented by the Commission Secretary

An Order to delete from payroll Tim Keaton, Full-time, Planner, Department 439, effective April 30, 2018 as presented by the Commission Secretary

An Order to appoint James Dodrill to serve on the Central Regional Airport Authority, effective April 26, 2018 with a term to expire on June 30, 2020

An Order to appoint Jeffrey Blair to serve on the Putnam County Development Authority Board, effective April 26, 2018 with a term to expire on September 30, 2020

Commissioner Andes seconded the motion. The motion carried unanimously.

PUBLIC COMMENTS

Tammy Phelps appeared before the Commission to request assistance in getting a low water crossing on Bridge Creek Road because emergency services cannot cross the current bridge. The project was funded $200,000 and was scheduled to begin March 1, 2018, but later she was told the money went to another project because the Army Corps of Engineers would not approve the low water bridge. Commissioner Foster asked if they have contacted the news, which they have with no response. The Commissioners provided Karla Dixon with local news contacts. President Skidmore stated the Commission will forward letters of support with the information the residents provided and he has reached out to the Governor’s Chief of Staff, but has not received a response. James Kelly and Chuck Young spoke regarding nobody taking responsibility for the repairs.

STEVE DEWEESE, SHERIFF

Sheriff Steve Deweese presented resolutions for the Miller Award to Sergeant Shane Shamblin from Putnam County Sheriff’s Department came in first place for making 29 DUI arrests, Corporal Ricardo A. Phillips from West Virginia State Police came in second place for making 24 DUI arrests, and Deputy Brian J. Hudson from Putnam County Sheriff’s Department came in third place for making 13 DUI arrests.

PROCLAMATION FOR DEPUTY SHERIFF JOHN JANEY MEMORIAL BRIDGE

The Commission approved and Commissioner Foster read a proclamation honoring Deputy Sheriff Jonathan Janey who was killed in the line of duty on August 17, 1989 by renaming the Cow Creek Bridge to Deputy Sheriff John Janey Memorial Bridge in his honor.

ROY ELSWICK, TASTY BLEND FOODS, INC.

County Attorney Larry Frye stated he reviewed the PILOT agreements with Diamond Electric, Nippon Thermostat, and RDE/Tasty Blend Foods, Inc.; however, Toyota Manufacturing’s agreement was administered through the state, so he does not have a copy of theirs. Assessor Sherry Hayes stated Diamond Electric, Nippon Thermostat, RDE, Inc. are paying personal property taxes, but real estate and equipment leased through Putnam County Development Authority is exempt. Commissioner Foster asked Director Drew Dunlap if any of these companies have equipment in Putnam County Development Authority’s name and he was not sure. Ms. Hayes needed to verify if they are paying the real estate as well as personal property.

EXECUTIVE SESSION

At 6:05 p.m., Commissioner Foster made a motion to enter into executive session for a Central Regional Airport Authority board interview with Jim Dodrill and Jeffrey Blair. Commissioner Andes seconded the motion. The motion carried unanimously.

At 6:28 p.m., Commissioner Foster made a motion to enter back into regular session. Commissioner Andes seconded the motion. The motion carried unanimously.

ROY ELSWICK, TASTY BLEND FOODS, INC.

Ms. Hayes confirmed RDE, Inc. pays eighty-five percent on the land and fifteen percent is nontaxable. Nippon Thermostat and Diamond Electric are not paying any taxes on the land.  Commissioner Foster confirmed RDE, Inc. is paying personal property taxes on their equipment.  Commissioner Foster stated he does not understand why the Commission exonerated the accrued taxes for WV Steel.

After discussion, Commissioner Foster made a motion to enter into a new PILOT agreement with RDE, Inc. for twenty years at 75/25 on real estate and buildings only. The motion died for lack of a second.

President Skidmore made a motion to amend the PILOT agreement from 85/15 to 80/20 for the remainder of the original agreement with RDE, Inc. Commissioner Andes seconded the motion.  The motion carried unanimously.

President Skidmore made a new motion for the RDE, Inc.’s PILOT agreement to be amended to 80/20 and to be retroactive on the original PILOT agreement. Commissioner Andes seconded the motion.  The motion carried unanimously.

ANDREW PARKER, GST

After discussion, Commissioner Foster made a motion to award the state network/internet upgrade to Frontier at 100 Mbps. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

Commissioner Andes made a motion to approve and authorize the President to sign Change Order #12 with Swope Construction for the Valley Park Community Center Project as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Prosecutor Department #405 for dues and subscriptions and supplies and materials as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $2,500.00 payable to West Virginia University Cooperative Extension Service as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $700,828.54 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $95.55 payable to Charleston Newspapers for the sound system bid advertisement at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $87.59 payable to Charleston Newspapers for the wave pool patio furniture bid advertisement at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $1,761.76 payable to North American Industrial Services for industrial pipe cleaning at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $3,727.75 payable to Mean Green Hydroseeding for hydroseeding at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $2,300.00 payable to Creative Audio Visual Group LLC for the sound system bid advertisement package at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $14,082.00 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered April 9, 2018 to April 20, 2018

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,200.00 payable to Kimberly Sizemore for professional services rendered March 1, 2018 to March 31, 2018

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $290.00 payable to Gunters Logoworks & Sportswear, LLC

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $575.37 payable to Sprint for March & April invoices

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $671.00 payable to Track Group for monitoring

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #6 in the amount $708,801.19 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Inez Joy Bird aka Inez G. Bird, Wanda M. Burdette, Lois Lillian Cottrell, Agnes Grass Cyrus, David Allen Divita, Peggy Ann Knight, Lorene Francis Melton, Harvey Loyal Myers, Opal Loraine Sigmon, Mary Ann Watson, Harland Blair Young

Long Form Settlement:                 Bonnabelle Mae Fenneken, Carl Wayne Skaggs

An Order to disburse the sum of $144.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Elmer A. Cyrus and appoint Carol Ann Hayes, Executrix, for the sole purpose of amending the appraisement and closing estate of Agnes Cyrus, deceased wife.

An Order approving the refund of $39.00 to Anspach Meeks Ellenberger, LLP, in the Estate of Lorene Francis Melton for fees to record accountings no longer required due to the agreement of the parties.

An Order to reappoint Katherine Milhorn as Executrix DBN for the Estate of Dennis Braxton Gibson, Sr., due to the death of former Executrix, Pearl Louise Gibson, to complete administration.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from April 14, 2018 through April 20, 2018

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to appoint Jeffrey Blair to Putnam County Development Authority, effective April 26, 2018 with a term to expire on September 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Jim Dodrill to Central Regional Airport Authority, effective April 26, 2018 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:01 p.m., having no further business, Commissioner Andes made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, May 15, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

April 17, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:05 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of April 10, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

Kimberly D. Adkins, Vickie L. or Michael D. Bryant, Neal S. Clark et ux, Michael D. &/or Annetta J. Dunlap, Debora F. Gilmore, Larry H. Johnson/L J Art LLC, Franklin Lee &/or Deborah Sue Lawrence, Matthew A. McCray, James E. Jr. &/or Jillian Leigh Oconnor, John D. Samples, Alexa N. Taylor, Frankie &/or Carolyn Tucker, D. Scott Tyree et ux, Bradley J. Wiseman, thirty-eight for B & B Properties of WV LLC

52 Erroneous Assessments were approved totaling $38,426.73 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Kyle Slate, Full-time, Paramedic, Department 715, effective April 6, 2018 as presented by the Commission Secretary

An Order to make a payroll change for Troy Baker, Part-time to Full-time, Paramedic, Department 715, $13.63/hourly, effective May 6, 2018 as presented by the Commission Secretary

Commissioner Andes seconded the motion. The motion carried unanimously.

DEPUTY LARRY “EDDIE” MILLER AWARD PRESENTATION

Sheriff Steve Deweese stated the three officers having the most DUI arrests were unable to be present, so they will be recognized at an upcoming Commission meeting. Sheriff Deweese stated Sergeant Shane Shamblin from Putnam County Sheriff’s Department came in first place for making 29 DUI arrests, Corporal Ricardo A. Phillips from West Virginia State Police came in second place for making 24 DUI arrests, and Deputy Brian J. Hudson from Putnam County Sheriff’s Department came in third place for making 13 DUI arrests.

BID OPENING – VALLEY PARK COMMUNITY CENTER AND WAVES OF FUN SOUND SYSTEM

County Manager Jeremy Young appeared before the Commission to present (3) three bids for the Valley Park Community Center and Waves of Fun Sound System as follows: 1) Creative Audio Visual Group of Ona, WV with a total bid of $72,574.14, Community Center and outdoor audio system is $37,760.82, Community Center video system is $34,813.32, 2) Electronic Specialty of Dunbar, WV with a total bid of $85,985.00, Community Center and outdoor audio system is $53,585.00, Community Center video system is $32,400.00, and 3) Lee Hartman and Sons of Hurricane, WV with their corporate office in Roanoke, VA with a bid of $53,161.30, Community Center and outdoor audio system is $29,736.71, Community Center video system is $23,424.59.

BID OPENING – VALLEY PARK WAVES OF FUN PATIO FURNITURE

County Manager Jeremy Young appeared before the Commission to present (2) two bids for the Valley Park Waves of Fun Patio Furniture as follows: 1) Capitol Business Interiors of Charleston, WV with a bid of $76,910.96, 2) Village Heirlooms of Hurricane, WV with a bid of $50,460.00.

Mr. Young said Project Coordinator Tim Hanna and Parks & Recreation Director Jarrod Dean would review the bids to allow a decision to made later in the meeting.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the Levy approval letter from the Office of the State Auditor. Commissioner Foster made a motion to sign a court order to set the Levy Rate for FY 2019 as follows:

At 9:22 a.m., Commissioner Andes made a motion to open the public hearing on Levy Rates. Commissioner Foster seconded the motion. The motion carried unanimously.

President Skidmore opened the public hearing and asked for public comments; there were none.

At 9:22 a.m., Commissioner Andes made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

Class I            $13.75

Class II           $27.50

Class III          $55.00

Class IV         $55.00

Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and affirm the President’s signature on Change Order #6 for Wolf Creek Contracting for the Valley Park Improvement Project as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

 ROY ELSWICK AND/OR GLORIA CROUCH

Roy Elswick of Tasty Blend Foods, Inc. appeared before the Commission to request modifying their existing PILOT agreement and exonerate $125,875 prior tax liability. Mr. Elswick explained in 2005, Tasty Blend Foods, Inc. negotiated a PILOT agreement with the county in order to bring jobs to Putnam County by building a 58,000 sq. ft. building and committed to hiring thirty-two employees, but today they employ fifty-three people.  In 2008 or 2009, they discovered through their audit that they did not receive tax tickets and realized the PILOT agreement was never finalized.  In 2012, the Commissioners allowed them to make payments on $125,875 of unpaid taxes excluding penalties of which they paid $53,946.  Mr. Elswick would like to move their baking plant in South Carolina to Putnam County where they would employ twenty-five additional employees.  Mr. Elswick asked to upgrade their current PILOT agreement, restart their 80/20 status, and exonerate $125,875 of prior tax liability to help with approximately $200,000.00 of moving expenses.

Prosecutor Mark Sorsaia explained that several years ago County Attorney Jennifer Karr came to him with a situation to be resolved with WV Steel. In 2012, Putnam County entered into a two-year PILOT agreement at which time the property was deeded to Putnam County Development Authority and in 2014 when it was deeded to WV Steel, they were not notified.  Mr. Sorsaia stated the Sheriff Tax office mailed their tax tickets to an incorrect post office box in Winfield consequently WV Steel did not pay taxes for two years, so their property was sold in a tax sale.  The Sheriff Tax office mailed the required certified notice of the tax sale to the incorrect post office box that was returned, but there was no attempt to locate their correct address.  WV Steel eventually realized they needed to redeem their property and met with Mr. Sorsaia and Mrs. Karr stating they planned to expand their business.  The Commission agreed to another two-year PILOT agreement to assist them with recovering costs relating to regaining ownership of their property, but no taxes were exonerated.

Gloria Crouch of Tasty Blend Food, Inc. stated Alex Ross had done the paperwork, but it was not filed and no tax ticket was created. At that time, they came to the Commission to resolve the issue.

Commissioner Foster asked if WV Steel paid taxes between 2012 until 2014 when the Putnam County Development Authority owned the property. County Attorney Larry Frye said he believes the problem started when the property was deeded to WV Steel and they did not receive their tax tickets.  Commissioner Foster wanted to verify WV Steel paid their taxes during the PILOT agreement.  Mr. Frye verified WV Steel’s PILOT agreement began in 1971, at which time the property was deeded to Putnam County Commission.  Mr. Frye did not know if their taxes were paid during the PILOT agreement.

John Stump of Steptoe & Johnson said the purpose of a PILOT agreement is to move ownership of the property into a non-taxed entity and is then leased back to the business. Mr. Stump explained PILOT stands for payment in lieu of taxes, which is a negotiated percentage.  Mr. Stump suggests in the future exempting real property or personal property in its entirety and leaving the other one alone.

Commissioner Foster asked Mr. Frye what the Tasty Blend Food, Inc. PILOT agreement says. Mr. Frye stated the 2012 agreement says RDE agrees it will make payments in lieu of property taxes to the Sheriff with such other parties responsible for the collection of payments due to the Sheriff with land and facilities including the buildings improvements and equipment in amounts to be hereafter provided.  Commissioner Foster asked Mr. Elswick if he was getting a bill for Tasty Blend Food, Inc.’s personal property and he said he is.  Commissioner Foster feels going forward we should assign one person who is responsible for all PILOT agreements to ensure they receive a bill or a notice of what we expect them to pay and should be done on a yearly basis to avoid future issues.

RECESS

At 10:13 a.m., Commissioner Foster made a motion to take a short recess to speak to Assessor Sherry Hayes. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 10:17 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster stated Mrs. Hayes was unavailable. Commissioner Foster was not comfortable making a decision with partial information and wants to be fair with everyone.  Commissioner Foster made a motion to table the decision until April 26, 2018.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioners requested Larry Frye provide them with the existing PILOT agreements and in the mean time, Commissioner Foster will meet with Assessor Sherry Hayes.

JOHN STUMP, STEPTOE & JOHNSON

John Stump appeared before the Commission to discuss the Devonshire TIF for consideration for approval of G-17 letter from Piper Jaffrey to serve as structure/placement agent with respect to the Devonshire Project. The Greater Teays TIF District has within it a set of parcels of property related to the Devonshire Development.  In 2008, a project plan was approved to facilitate infrastructure improvements around the development including water, sewer and street improvements.  The County Commission issued in two series in 2008 and 2009, approximately $3.5 million worth of bonds which are payable solely from the development.  The bonds were placed with the developer, so the developer took all the risk, however they been paying interest only with fifteen years left.  Mr. Stump feels there may be an opportunity to refinance the bonds at a lower interest rate and possibly allow us to free up money from that development to larger TIF District.  A placement agent is needed to review the numbers and Mr. Stump recommends signing a G-17 letter with Piper Jaffrey with no liability to the county.

Commissioner Foster made a motion to approve and authorize the President to sign the G-17 letter with Piper Jaffrey. Commissioner Andes seconded the motion.  The motion carried unanimously.

DECISIONS ON VALLEY PARK COMMUNITY CENTER AND WAVES OF FUN SOUND SYSTEM AND VALLEY PARK WAVES OF FUN PATIO FURNITURE

After a brief discussion, Commissioner Foster made a motion to award Valley Park Waves of Fun Patio Furniture to Village Heirloom as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

After a brief discussion, Commissioner Foster made a motion to award Park Community Center and Waves of Fun Sound System to Lee Hartman and Sons. Commissioner Andes seconded the motion. The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

An Order to issue a check from the Putnam County TIF Fund in the amount of $69,338.49 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $13,974.87 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $26,290.00 payable to Maglin Corporation for park benches at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $198,824.25 payable to Game Time for playground equipment at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Oder to issue a check from the Putnam County TIF Fund in the amount of $64,910.27 payable to WesBanco Bank, Inc. Trustee Revenue Fund – Trustee is to issue debt service payments for Putnam Bonds 2017AB

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,560.00 payable to Angela L. Smith for professional services rendered April 2, 2018 to April 12, 2018

 8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 for May Invoice

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 for May Invoice

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $628.50 payable to Alere Toxicology Services, Inc. for drug testing

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #5 in the amount $239,249.12 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Hattie Louise Bays, Helen Elizabeth Bird, Catherine Louise Cochran, Dallis Preston Elswick, Eugene Moran Garlow, Charles Franklin Guthrie, Ruby Marie Higginbotham, Samuel Clifton Higginbotham, Jo Ann Keefer, Bobby Wayne Landers, Thomas Wayne Landers, Tedra Dawn Thomas, William Joe Scott, Teddy Brice Stover, Dennis Thornton, Phyllis Loretta Wood, Airis Donley Woodrum, Wanda Lee Woodrum

Long Form Settlement:                 None

An Order to disburse the sum of $201.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from April 7, 2018 through April 13, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 10:49 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Thursday, April 26, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

April 10, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of March 27, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to make a payroll change for Jason Wurster, Full-time, Advanced Care Technician, Department 715, $11.25/hourly, effective March 25, 2018 as presented by the Commission Secretary

An Order to add to payroll Hanna Morgan Cremeans, Full-time, Legal Assistant, Department 405, $13.94/hourly, effective April 2, 2018 as presented by the Commission Secretary

An Order to add to payroll Walter E. Ingram, Grant-funded Temporary Full-time, Day Report Officer, Department 731, $32,000/annually (in 24 equal installments of $1,333.33), effective April 2, 2018 as presented by the Commission Secretary

An Order to delete from payroll Scott Maynard, Full-time, Telecommunicator, Department 712, effective April 2, 2018 as presented by the Commission Secretary

An Order to delete from payroll Robert Paul, Full-time, Telecommunicator, Department 712, effective April 2, 2018 as presented by the Commission Secretary

An Order to make a payroll change for Noah Alvis, Part-time to Full-time, Telecommunicator, Department 712, $14.68/hourly, effective April 2, 2018 as presented by the Commission Secretary

An Order to add to payroll Ashley Miller, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective April 2, 2018 as presented by the Commission Secretary

Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

PROCLAMATION

The Commission approved and Commissioner Foster read a proclamation declaring Putnam County as a Purple Heart County to honor our United States Armed Services.

FRANK CHAPMAN, OES/911 DIRECTOR

Mr. Frank Chapman appeared before the Commission to provide updates on the pipeline and I64 projects. Trans Canada Pipeline will provide Mr. Chapman with a blasting schedule and have approximately two thousand workers per day.  The I64 project began today and will run through November with one lane open in each direction.  All three phases of the I64 projects presents concerns of potential traffic delays for emergency services with construction running through 2019.

Mr. Chapman’s office has teamed up with Heads Up Community, which is an app to provide traffic updates for parts of West Virginia and Ohio.

Mr. Chapman stated there is an urgent need for a new bridge on Bridges Creek Road since emergency services cannot cross the creek to reach nineteen residents. Commissioner Foster asked if this had funding, then the EPA rejected the plans, but Mr. Chapman was unclear on the details.  The Transportation Committee will discuss this at their meeting on May 21, 2018 at which time Commissioner Foster stated a representative from the EPA should be present if they rejected the plans.

EXECUTIVE SESSION

At 9:30 a.m., Commissioner Foster made a motion to enter into executive session for Central Regional Airport Authority board interview with Ronald Stone. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 9:43 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

ANDREW PARKER, GST

Mr. Andrew Parker of GST appeared before the Commission to discuss the state network internet upgrade. The state contract was rebid and awarded to Verizon therefore; the county must change their current circuit for the Assessor’s WV Net connection.  Mr. Parker recommends 50 Mbps or 100 Mbps with the Commissioner’s provider decision by end of the April.  Frontier provided a quote for monthly rates for 50 Mbps at $425 and 100 Mbps at $525 with fixed five-year terms and Mr. Parker is expecting more quotes by April 6, 2018.  Jarrod Bostic with Alpha Technologies also recommended 50 Mbps.

EXECUTIVE SESSION

At 9:55 a.m., Commissioner Foster made a motion to enter into executive session with Drew Dunlap and Will Miller to discuss Putnam County Development Authority Business Expansion. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 10:32 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Foster made a motion to authorize the President to sign a Contract Agreement for the Records Management Preservation Board (RMPB) as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $5,000.00 payable to Tri-County YMCA for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Skidmore seconded the motion.  Commissioner Foster voted nay.  The motion carried.

LARRY FRYE, COUNTY ATTORNEY

After the Commissioners confirmed the employees who use tobacco incurs increased deductibles for insurance; however, Putnam County Commission does not incur additional premiums, Commissioner Foster made a motion to table the smokeless tobacco policy for the Personnel Policy & Procedures Manual for future discussion if it becomes a problem.

EXECUTIVE SESSION

At 10:40 a.m., Commissioner Foster made a motion to enter into executive session for personnel with Timothy Smith. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 11:03 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve a budget revision for the Circuit Clerk Fund #403 for dues and subscriptions as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Planning Fund #439 for overtime as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the OES Fund #711 for contracted services, professional services, and dues & subscriptions as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $381.00 payable to Help For Animals for services provided as presented by the Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $512,457.50 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $4,449.91 payable to BSN Sports, LLC for soccer goals at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $398.76 payable to EJ USA, Inc. for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $6,500.00 payable to Suddenlink for internet installation at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $176,310.72 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $7,025.00 payable to Martin Steel, Inc. for four scoreboard structure supports at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $269.25 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered March 12, 2018 to March 23, 2018

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,710.00 payable to Angela L. Smith for professional services rendered March 19, 2018 to March 29, 2018

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $285.79 payable to Galls

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered March 26, 2018 to March 30, 2018

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered April 2, 2018 to April 6, 2018

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $712.50 payable to Chris Moles for professional services rendered March 1, 2018 to April 1, 2018

14. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,880.00 payable to Prestera Center for March invoice for mental health services

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $80.23 payable to Office Depot

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #4 in the amount $707,411.14 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                None

Long Form Settlement:                 None

An Order to disburse the sum of $135.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to reopen the Estate of Claude D. Davis and appoint Judy Ann Davis as Executrix for the sole purpose of asbestosis litigation.

An Order to confirm the final report of Fiduciary Commissioner Kelly M. Young in the Estate of Wanda Lee Creech Kaneday.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from March 24, 2018 through April 6, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 11:10 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Tuesday, April 17, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

March 27, 2018

OPENING

Commissioners Ronald R. Foster and R. Andrew Skidmore were present when the 9:15 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

MAYOR RANDY BARRETT, CITY OF WINFIELD

Mayor Barrett appeared before the Commission to request the Commission pay for publication and canvassing fees for the Winfield Annexation.

Commissioner Foster made a motion to deny the request to pay for the publication and canvassing fees for the Winfield Annexation as presented by Mayor Barrett. The motion died for lack of a second.

President Skidmore made a motion to approve payment for publication and canvassing fees for the Winfield Annexation. The motion died for lack of a second.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of March 13, 2018. President Skidmore seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Wesley Amores, Part-time, EMT, Department 715, effective March 9, 2018 as presented by the Commission Secretary

An Order to add to payroll Wesley Amores, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective March 10, 2018 as presented by the Commission Secretary

An Order to delete from payroll Cortney Whittington, Part-time, Telecommunicator, Department 712, effective March 12, 2018 as presented by the Commission Secretary

An Order to add to payroll Angela Smith, Part-time, Custodian, Department 425, $9.00/hourly, effective March 19, 2018 as presented by the Commission Secretary

An Order to include “N-C” and “C-1” and accept “Seasonal” with March 1 to December 31 as the designated time period and approve the Text Amendment 18-01 as presented on the 13th day of March, 2018 by Mr. Keaton.

President Skidmore seconded the motion. The motion carried unanimously.

FFA PRESENTATION

Buffalo FFA appeared before the Commission to debate Senate Bill 375 relating to transferring rules and regulations for farmers markets, cottage foods, acidified foods, nonpotentially hazardous foods, and exempted foods from Department of Health and Human Resources to Department of Agriculture and Senate Bill 317 relating to transferring milk rules and regulations from Department of Health and Human Resources to Department of Agriculture. FFA teacher Danielle Grant stated they are required to present their debate five times, but they plan to present it at least ten times.

TERRY MARTIN, REGIONAL INTERGOVERNMENTAL COUNCIL

Mr. Martin appeared before the Commission with an update on the Manila Ridge Waterline Extension including the review of easements and right of ways and the start date will most likely be in August or September.

Commissioner Foster made a motion to approve all resolutions for programmatic and regulatory requirements for the HUD-Community Development Block Grant for the Manila Ridge Waterline Extension as presented by Mr. Martin. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Regional Intergovernmental Council Administrative Contract for Manila Ridge Project as presented by Mr. Martin. President Skidmore seconded the motion. The motion carried unanimously.

LOWELL WILKS, AMERICORPS NATIONAL CIVILIAN COMMUNITY CORPS

Mr. Lowell Wilks appeared before the Commission to introduce the AmeriCorps National Civilian Community Corps group working in Putnam County on the Esther and Norman Walter Nature Park, Valley Park, The Depot Church Camp and the Hoge House.

LARRY FRYE, COUNTY ATTORNEY

Commissioner Foster made a motion to approve the amendment to the Personnel Policy and Procedures Manual to include e-cigarettes under the Clean Air Policy as presented by Mr. Frye. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve the amendment to the county Smoking Restrictions in the Workplace Policy as presented by Mr. Frye. President Skidmore seconded the motion. The motion carried unanimously.

President Skidmore made a motion to approve the adoption of the Smokeless Tobacco Policy for Personnel Policy and Procedures Manual as presented by Mr. Frye. Commissioner Foster asked to table the motion until Commissioner Andes could be present. President Skidmore rescinded his motion and tabled it until the April 10, 2018 Commission meeting.

Commissioner Foster made a motion to approve and authorize the President to sign the Deed to convey the parking lot at the Henson Center to the City of Hurricane with the condition that the property remain as a senior citizen center parking lot and shall revert back to the County with first right of refusal if the City would seek to dispose of said property. President Skidmore seconded the motion. The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Foster made a motion to authorize the President to sign an Application for the Victim of Crime Act (VOCA) Grant for the Sheriff’s Department totaling $35,340 as presented by Mr. Hanna. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign an Application for the Victim of Crime Act (VOCA) Grant for the Prosecutor’s Office totaling $49,208 as presented by Mr. Hanna. President Skidmore seconded the motion. The motion carried unanimously.

ADOPTION OF FY/2019 BUDGET

Commissioner Foster made a motion to adopt the budget for fiscal year 2019 as presented by County Manager Jeremy Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve advertisement of the 2019 Budget in the Hurricane Breeze and Charleston Newspapers as presented by Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve a budget revision for the Prosecutor’s Department #405 for supplies and materials as presented by Mr. Young.   President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Planning Department #439 for contracted services, EMS Department #715 for medical supplies, and Animal Shelter Department #716 for travel as presented by Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue checks from the Hotel/Motel Tax Fund to Parks and Recreation Commission in the amount of $35,000.00, to the Convention and Visitors Bureau in the amount of $45,000.00 and to the Recreation Enhancement Fund in the amount of $10,000.00 as presented by the Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General School Fund in the amount of $16,500 payable to WV State Auditor’s Office for the Magistrate Court 2016 agreed-upon procedures audit costs as presented by the Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Putnam County TIF Fund in the amount of $653,235.39 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered March 1, 2018 to March 15, 2018

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 for April Invoice

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 for April Invoice

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $92.83 payable to Office Depot for supplies

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $450.00 payable to Alere Toxicology Services, Inc. for drug testing

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $480.45 payable to eLab Solutions for drug testing supplies

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #3 in the amount $653,235.39 for reimbursement from the Series 2018A Building Commission Bonds as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Clyde Lee Arline, Jr., Clarice Edna Smith Bayliss, Donald Louis Boggs, Richard Eugene Campbell, Marvel Lee Cottrill, Myrtle Othel Epling, Michael Brenton Gilmore, Billy Gene Jeffers, Dorcas Annette Kent, Fred Eugene Moore, John Hansford Morris, Lynn M. O’Brien, Clem Jay Pemberton, Sr., Betty Lee Poster, Helen Irene Sayre, Edna Carleene Snead, William Ray Sovine, Vilma Jean Thomas

Long Form Settlement:                 Darnell Vernon Beckner

An Order to disburse the sum of $226.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reappoint Amy Jo Stout as Executrix DBN to complete administration of the Estate of James Richard Stout due to the death of Georgette B. Stout, former Executor.

An Order to reopen the Estate of Billy R. Beckett and appoint Beverly Hope Hinrichs as Executrix DBN due to the death of Helen Beckett, former Executrix for the sole purpose of mesothelioma litigation.

An Order to reopen the Estate of Helen Louise Beckett and appoint Beverly Hope Hinrichs as Executrix for the sole purpose of mesothelioma litigation.

An Order to reopen the Estate of David Lee McClure and appoint David J. McClure as Administrator DBN due to the death of Nancy Ann McClure, former Administratrix, for the sole purpose of asbestosis litigation.

An Order to reopen the Estate of Nancy Ann Edens McClure and appoint David J. McClure as Executor for the sole purpose of asbestosis litigation.

An Order to reopen the Estate of Wanda Lee Stover and appoint Tina Flora as Administratrix for the sole purpose of enforcing a land contract.

An Order to reappoint Dale Lee Harris as Administrator CTA in the Estate of William A. Harris due to the death of Della Mae Mattox former Executrix.

An Order to approve the Yearly Accounting of David K. Sheppard, Executor of the Estate of Richard Bruce Zegeer and to approve the partial distribution contained therein.

An Order to reopen the Estate of Genevive “AKA” Zelfa Hedrick for the sole purpose of receiving a claim the decedent filed on the Estate of Stan Farley and appoint Pamela J. Casto as Executrix.

An Order to admit the Last Will and Testament of Donald Lee LaGrand to probate and appoint Ronald Edwin LeGrand as Executor DBN of the Estate of Donald Lee LeGrand, without bond, to complete administration, and releasing the bond posted by Nancy Edwards for the now deceased, former Administratrix, Julia Etta Saunders LeGrand.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from March 10, 2018 through March 23, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 10:30 a.m., having no further business, Commissioner Foster made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, April 10, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary