Commission Meeting Minutes

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

August 30, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster, and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,638.00 for July 2018 Optical and Dental Benefits

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of August 30, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to deny erroneous assessments for Nancy C. Casto, Clyde Grow, and Steven Douglas Newman and approve the remaining erroneous assessments.

Edward L Absten, William Hampton &/or Carol Green Acker, Katherine M. or James G. Anderson, Lillie Barnette, three for Jessica Blake, Chris H. Brown, Budget Blinds of Teays Valley, Nelson Gilbert Casto, three for Edward L. Chapman et ux, Justin H. Cherry, John Eric &/or Tracey Rae Clark, Sondra Corsaro, Daltons Automotive, Samantha J. Deel, Design Development Inc., Crystal Eagle, two for Jason &/or Lori Elliott, Mary M. Fisher, Karen A. (Marcum) Fizer, Flagstar Bank FSB-c/o Travis Parsons, Michael Givens, two for Glenn K. or Carol J. Graham, Winston H. &/or Patricia L. Gregory, Charles E. &/or Sherry B. Hale, Stephen A. &/or Lynn Z. Hendrick, Carie A. (Jarvis) or Robert Sr. Herdman Sr., Delbert B. Jividen, Mark Lewis Garren Law Offices, Chet R. &/or Vickie G. Marshall, Anthony Miller, Benjamin K. &/or Amanda G. Miller, Rebecca Miller, Herbert Dempsy Jr. &/or Deborah J. Peters, Dewana R. (Hughes) Pritchard, Manford C. Qualls, Restored 2 Perfection LLC, three for Larry E. &/or Lisa Rhodes, Lisa M. Rhodes, four for Darlene Robinson, two for Kelly D. Saunders, Warren M. or Linda D. Skaggs, Ronnie Sowards, Kermit L. or Barbara J. Steele, four for Steorts Homebuilders LLC, Jenny Stephens, Tammy A. (Hacker) Tate, James D. &/or Teresa M. Thacker, Judy Walker, Phillip P. Ward II, Eva Jean West, Stephen G. &/or Ericha N. Wilson, two for Steven D. Winters, Wright Contracting Inc., Seth D. &/or Ashley D. Wright

70 Erroneous Assessments were approved totaling $25,313.50 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to delete from payroll Jill Hodges-Stepp, Full-time, Office Assistant, Department 403, effective August 3, 2018 as presented by the Commission Secretary
  2. An Order to make a payroll change for Tina Skaggs, Full-time to Part-time, Paramedic, Department 715, $11.50/hourly, effective August 27, 2018 as presented by the Commission Secretary
  3. An Order to delete from payroll Charlotte Witte, Part-time, Victim Advocate, Department 726, effective August 8, 2018 as presented by the Commission Secretary
  4. An Order to delete from payroll Matt Lovejoy, Full-time, Deputy, Department 700, effective August 31, 2018 as presented by the Commission Secretary
  5. An Order to delete from payroll Tonya Colunio, Full-time, Custodian, Department 425, effective August 28, 2018 as presented by the Commission Secretary
  6. An Order to add to payroll Angela Smith, Part-time to Full-time, Custodian, Department 425, $10.00/hourly, effective August 30, 2018 as presented by the Commission Secretary
  7. An Order to close the courthouse for a half day on Christmas Eve on Monday, December 24, 2018
  8. An Order to close the courthouse for a half day on New Year’s Eve on Monday, December 31, 2018

Commissioner Andes seconded the motion. The motion carried unanimously.

TRICK OR TREAT

Commissioner Foster made a motion to designate Trick or Treat to be Tuesday, October 30, 2018 from 6:00 p.m. to 8:00 p.m. for all areas of Putnam County outside of city limits. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following orders for approval:

Commissioner Foster made a motion to approve Structural Systems for materials and All Quality for installation contingent on bid clarification for Valley Park Improvement Project Baseball Field Safety Railing as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the E-911 Wireless Fund in the amount of $6,803.42 made payable to the E-911 Wireless Fund representing 3% of the monthly wireless subscriber fees as presented by Mr. Young.   Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to Order the clerk of this Commission to publish the following notice for (2) consecutive weeks in the Charleston Newspapers: The Putnam County Commission in conjunction with the Sheriff’s Department will conduct an auction of the county surplus equipment consisting of police cruisers and other vehicles. The auction will be held on the courthouse parking lot on Saturday, September 15, 2018 at 10:00 a.m.  The County reserves the right to reject any and all bids.  All sales are final and purchaser will accept property as is.  Cash or certified checks for amount of purchase will be accepted.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $5,500.00 payable to the Kanawha County 4-H Foundation as contribution towards Putnam County 4-H camp as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $27.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the TIF Fund in the amount of $27,595.91 payable to WesBanco Bank, Inc. Trustee Account – Trustee is to issue debt service payments for Putnam Bonds 2017AB
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $49,608.00 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

3.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $416.00 payable to Thomas M. Lyvers, Sr. for professional services rendered July 30, 2018 to July 31, 2018

4.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,664.00 payable to Thomas M. Lyvers, Sr. for professional services rendered August 1, 2018 to August 10, 2018

5.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered August 13, 2018 to August 24, 2018

6.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,512.00 payable to West Virginia Board of Risk and Insurance Management for the quarterly premium due

7.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $398.50 payable to Track Group for monitoring

8.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $890.15 payable to Hazelden for training and education materials

9.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,155.00 payable to Kimberly Sizemore for professional services rendered July 1, 2018 to July 31, 2018

10.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to C V Management for September 2018 invoice Unit #4

11.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to C V Management for September 2018 invoice Unit #1

12.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $286.94 payable to Sprint

13.  An Order to issue increment paychecks to all full-time Putnam County Community Criminal Justice Fund employees for FY 2017-2018

Commissioner Foster made a motion to approve the orders excluding the increment order until Larry Frye County Attorney can research. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #12 in the amount $111,947.50 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

TIMOTHY SMITH, PLANNING DIRECTOR

County Attorney, Larry Frye recused himself due to a conflict of interest because his residence is located beside a subdivision, which could potentially be impacted by the text amendment. Jennifer Karr will be acting County Attorney.

At 5:47 p.m., Timothy Smith presented the County Commission summary from the Planning Commission meeting on Tuesday, August 28, 2018 on the Text Amendment to modify Article 600 – “C-1 Suburban Commercial District,” in order to allow “Fast Food Restaurant” and “Restaurant” as permitted principal uses instead of special permit uses. He explained that due to the short turn around window, the Planning Commission discussion, findings, and facts have not been transcribed. Therefore, the Commissioners packets are incomplete and he feels they should not make a decision tonight, but they could still take public comments.

Commissioner Foster asked John Dill the Planning Commission President to speak. Mr. Dill explained the subcommittee has five members: Ron Foster, Jason Asbury, Greg Williamson, Thor Meeks, and Sara McCallister.  Timothy Smith, Patricia Usher, and himself also sat in on the meetings.  He clarified they did not meet in secret as reported.  The subcommittee’s opinion is there is a lack of dining options in the area due to the BZA permitting process, time frame of the process, and opposition from homeowners.  Mr. Dill read and disputed Sara McCallister’s quote to the press regarding the text amendment.  Commissioner Foster clarified a bar that primarily sales alcohol, but also provides food will still need a special permit; however, a restaurant that primarily sells food, but also serves alcohol is covered under the text amendment.  Mr. Dill explained the subcommittee used the “Listening Session” to review concerns that needed to be addressed, but then reviewed the manual from the beginning.  He said everyone at the Planning Commission meeting was given the opportunity to speak.  The vote came to him as a six to six vote and he voted yes for two reasons.  He explained he did not feel it was fair that one person has the authority to kill a motion and two absent board members were in favor of the text amendment, so he voted for it.  Commissioner Foster said he heard the public felt that this was fast tracked, but the regulation of the Planning Commission says the recommendation by the Planning Commission are to be heard by the County Commission at their next available meeting, which is tonight.  Commissioner Foster said they have talked about modifying the Planning Commission meeting to a week earlier to allow more time for public input and more time for completion of the minutes.  Commissioner Andes said the subcommittee felt businesses do not come before the BZA and asked if they have facts to support this, which Mr. Dill said they do not.  President Skidmore asked if the subcommittee requested the Planning Commission staff to research surrounding counties, which they did research Cabell County who does not have a Planning Commission.

Jennifer Karr verified the Planning Commission met the requirements for the legal advertisement. Commissioner Andes asked what the circulation of the Hurricane Breeze is, which Timothy Smith stated is just over a thousand.  Commissioner Foster suggested using the Gazette for legal advertisement in addition to Hurricane Breeze and utilize social media as well.  President Skidmore would like Mr. Smith to reach out to Kanawha and Cabell County for a comparison of the ordinances we are proposing.

Commissioner Andes made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Skidmore opened the public hearing and asked for public comments; they were as follows:

Thomas Susman, 1210 Kanawha Boulevard: Family restaurants that do not serve alcohol are allowed in suburban commercial district without a special use permit and would suggest that is pretty even with the food trucks. If you do not have the full record from the Planning Commission, then you should delay your decision.  You did meet the requirements for public notice, but Teays Valley is unique by having suburban commercial district being so close to residential areas.  The special permit allows you to force a resolution.  It looks like we are going to make changes to the code and he would like to see a listening session with the citizens.  He looked at the transcript from the listening session in May and it looks like the main issues were signage and drainage, but did not see any comments about restaurants or this change in the transcript.  There are studies that show excessive traffic causes a negative impact for existing businesses and this needs to be discussed.

Sandy Mellert, Red House: Ms. Mellert is the former Director of the Putnam County Office of Planning and Infrastructure. She was on the staff for twenty-eight years during which time the amendments were made.  Some history in mid 90s the zoning ordinances were approved and restaurants and fast food restaurants were only allowed in a C-2.  In 2003, we did the new zoning ordinance and set up a committee made up of developers and made C-1 a special permit use.  You need to understand permitted principle is the right to do and every commercial lot can have a restaurant on it with no conditions or public input.  As a special permit, it goes before BZA where abutting landowners are notified and they decide if the lot is appropriate for a restaurant.  If the BZA decides it is, then they can put additional conditions on it from public input.  She wants to make sure you understand the real difference is whether you are going to listen to the public or not.  A suggestion on amendments is that you need to have more ways to notify the public in addition to legal ads.  The history of restaurants in a C-1 is that 100% of the ones that applied were approved.  Most businesses want to be a good neighbor and the BZA helps protect the neighboring residential areas.  My strong recommendation is to not approve the amendment, but if you do Article 1100.07 A. and 1100.07 A.4. need to have restaurants struck because it will no longer be valid.

Kylene Brown, 78 Dunlap Farm Lane: This is not about restaurants and fast food restaurants and realizes the adjoining property is going to be commercial. Her Walmart BZA experience was great because she was notified, supplied information, and granted screening.  The BZA acts as a mitigator between the business and the public and she does not believe you can have a better process.  In March, she received a Planning Commission agenda that a commercial subdivision was applied for by the adjoining property developer, so she attended the meeting to request screening and she was denied.  Eventually the developer stated on the news that he sold his first lot to Wendy’s and she did not understand why he sold a lot without a BZA hearing.  She contacted Timothy Smith, realized there was a subcommittee, and requested the transcript, but they did not have one.  The subcommittee decided to have the meetings again to develop a transcript, so she realized they were not going to get a special permit.  That is where Mr. Foster and I disagree because I do not understand why you are not going to talk to the constituents in this county by dissecting this out of the process.  She had the transcript from Commissioner Foster’s Listening Session, but does not see public comments.  Was the public notified?  Commissioner Foster said they were not, but he deals with the public every day.  She does not understand why their names were redacted and Commissioner Foster said they were afraid of retaliatory action by the Planning Commission. Ms. Brown reviewed the speakers were all business owners and not one person complained about the special permitting process or the BZA.  She said in thirteen years only one special permit was denied by the BZA.  Most applications applied one month and were approved the following month.  The only thing the Commission is determining is whether the public has a voice in this.

Shawn Bayliss, 180 Harbor Lane: This is very simple we are going to take the public’s voice away from them. The BZA ordinances allow the public to speak on how property changes will affect them.  When we take into consideration moving restaurants and fast food restaurants into a simple permitted use, that voice is now restricted and the due process right to be heard is gone.  When he developed his office on a C-1 property, he was required to give notice to over 260 people who had the opportunity to be heard.  We have no proof businesses are not coming to the area because of the BZA process.  This amendment takes away the right for the public to be heard and there is no proof of it impeding the process.  The listening session was in the shadows and for businesses to be heard.

T. J. Summers, 107 Liberty Square: As a developer, he cannot imagine not having consideration for neighboring property owners. Mr. Summers was citizen thirteen at the Listening Session and did not feel he was going to have repercussions from the Planning Commission. He would never want to remove the citizens’ voice from my development. He has to consider compatibility of businesses within a development and you have to consider people around you.  Tweaks are fine, but this is not a tweak because nobody should lose their voice.  He has no idea why we are here tonight.

Commissioner Andes made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to table this text amendment until the September 11, 2018 Commission meeting because of the short period between the Planning Commission meeting and the Commission meeting.  I will proceed with the Planning Commission to attempt to change the dates, so they do not coincide so closely with the Commission meeting.  I would encourage the public to provide written input.  The motion died for a lack of a second.

Commissioner Andes requested to table all the text amendments until September 11, 2018. After a brief discussion, Commissioner Foster seconded the motion.  The motion carried unanimously.

Timothy Smith asked the Commissioners if he should advertise in another publication or put the notification on social media, but the Commissioners did not feel it was necessary given the coverage by other outlets.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Preston Dale Barton, Doris Jean Paul Bird, Rose Carol Brant, William Stewart Burdette, Norvel L. Evans, Thomas Edward Fortner, Homer Lee Hart, Heather Michelle Hastings, Patsy Ann Johnson, Mary Eleanor Kinnamon, John Samuel Maynard, Genevieve Delena McKinney, Brian Christopher Ramsburg, Charles Edward Shedd, Charles Hobart Walker, Jr., Connie L. Woodyard

Long Form Settlement:                 None.

An Order to disburse the sum of $179.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Bertie DeWeese and appoint Cheryl Jean Withrow as Executrix for the sole purpose of asbestosis litigation.

An Order to reopen the Estate of Norvel L. Evans and appoint Susan A. Frampton as Executrix for the sole purpose of amending the appraisement to add real estate.

An Order to reopen the Estate of Robert Lee Guthrie and appoint Carolyn M. Guthrie as Executrix for the sole purpose of asbestosis litigation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from August 11, 2018 through August 24, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign.  Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:31 p.m., having no further business, Commissioner Andes made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, September 11, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

 

 

 

 

 

 

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

August 14, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,713.54 for June 2018 payroll expenses

Commissioner Foster made a motion to approve and sign the presented document. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and sign the edit registers as presented by Mr. Wood. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of June 28, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to delete from payroll Halie Grady, Part-time, Kennel Tech, Department 716, effective July 26, 2018 as presented by the Commission Secretary
  2. An Order to add to payroll Katelynn Priddy, Part-time, Kennel Tech/Office Assistant, Department 716, $9.00/hourly, effective August 2, 2018 as presented by the Commission Secretary
  3. An Order to make a payroll change for Jason Grimmett, Full-time, Corporal, Department 700, $19.95/hourly, effective July 29, 2018 as presented by the Commission Secretary
  4. An Order to add to payroll Anthony Adkins, Full-time, Deputy, Department 700, $19.66/hourly, effective August 13, 2018 as presented by the Commission Secretary
  5. An Order to delete from payroll Bailey Legg, Part-time, Mapper, Department 712, effective July 29, 2018 as presented by the Commission Secretary
  6. An Order to make a payroll change for Wesley Amores, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective July 29, 2018 as presented by the Commission Secretary
  7. An Order to delete from payroll Katie Huffman, Part-time, Kennel Tech, Department 716, effective August 10, 2018 as presented by the Commission Secretary

Commissioner Andes seconded the motion. The motion carried unanimously.

ALAN PRITT, PRITT & SPANO

Mr. Alan Pritt appeared before the Commission to present an update for the prescription drug litigation explaining there will be three Bellwether trials. The first trial will be in March of 2019, the second trial is for Huntington and will be in Cleveland, Ohio in May of 2020, and there will be one after that. The Trump administration has generated a report, which estimates each opiod death costs a county $5,500,000.00.  Mr. Pritt said the judge requested the completion of a government plaintiff fact sheet.  Commissioner Foster inquired about how long the process will take if the cases are appealed, which Mr. Pritt answered he anticipates the cases settling in the middle of 2020.

TIM HANNA, PROJECT COORDINATOR

Project Coordinator Tim Hanna appeared before the Commission to present nine (9) applications for the 2018-2019 Putnam County Recreation Enhancement Fund Grant. The request were as follows: (1) City of Winfield in the amount of $7,494.00; (2) Town of Buffalo in the amount of $12,000.00; (3) Town of Poca in the amount of $18,194.78; (4) Town of Bancroft in the amount of $10,402.40 ; (5) Town of Eleanor in the amount of $18,555.00 ; (6) Hoge House Foundation Inc. in the amount of $13,176.00 ; (7) North Putnam Little League in the amount of $5,000.00; (8) Tri-County YMCA in the amount of $5,456.36; (9) Rivers to Ridges Heritage Trails, Inc. in the amount of $2,464.00.

President Skidmore made a motion to approve North Putnam Little League’s request in the amount of $5,000.00. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Skidmore made a motion to approve City of Winfield’s request in the amount of $7,494.00. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve Town of Bancroft’s request in the amount of $10,402.40. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to do a pro rata distribution with the remaining funds between the Town of Buffalo, Town of Poca and Town of Eleanor, each receiving 86.85% of their request. President Skidmore requested more information on the projects.  Mayor Jones from the Town of Poca explained they need to replace the steps and repair washout underneath sidewalk at Raymond City boat ramp, replacement of the deck and supports at Raymond City fishing pier, and add a four-seat teeter-totter for Railroad Park Poca Circle.  Commissioner Foster asked if materials will be purchased in Putnam County and Mayor Jones said they are using 84 Lumber and Home Depot.  Mr. McClane spoke on behalf of Town of Eleanor explaining their plans for the beautification of the green space in and around Town Hall including planting trees, landscaping, a stone patio, pergola, and stone walkways.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Andes requested Tim Hanna forward the Putnam County Recreation Enhancement Fund Grant requirements to all the awarded entities.

KELLI DAILEY, PUTNAM COUNTY CONVENTION AND VISITORS BUREAU

Ms. Dailey appeared before the Commission to present a financial update for the Putnam County Convention and Visitors Bureau. Ms. Dailey reported an increase in hotel/motel tax and operating costs remain low.  Commissioner Foster asked the average hotel/motel occupancy rate, which Ms. Dailey stated is between 75-78%.  Commissioner Andes asked if she knows the impact the construction at Valley Park has had on local businesses, but Ms. Dailey receives that report annually.  Ms. Dailey stated they produced a visitor’s guide, redesigned their website, and they organized Tastes and Talents, and WV Food Truck Festival where they raised $6,500.00 that was donated to the Putnam County Animal Shelter.  Ms. Dailey said goals and projects are to expand their video library, installing a Fairy Door Trail at Valley Park, and they purchased a trailer to convert to a mobile visitor center.  Commissioner Foster asked if the businesses in the brochures are paid advertisers, which Ms. Dailey said there was only a charge for picture advertisements.

MEGAN TARBETT, PUTNAM COUNTY LIBRARIES

Ms. Tarbett appeared before the Commission to present a financial update for the Putnam County Libraries. The money received from Commission is one-third of their annual budget.  Ms. Tarbett reported eighty-seven thousand people visited Putnam County libraries and their summer program had sixty-one programs in sixty days.  They plan to add two full time staff members and make building repairs in the upcoming year.

LOLITA KIRK, PUTNAM COUNTY HEALTH DEPARTMENT

Ms. Kirk appeared before the Commission to present a financial update for the Putnam County Health Department. Ms. Kirk reported they are expanding their office space for staff.  They continue to encourage everyone to complete the community health assessment and from these they will obtain a community health implementation plan to determine what the community needs.  Ms. Kirk said they are planning flu clinics and will offer Hepatitis A vaccines as well.  President Skidmore asked about state funding due to the Hepatitis A outbreak and Ms. Kirk said they have received staffing assistance, but they are demobilizing at the end of August.  Ms. Kirk is creating a plan to continue to respond to the outbreak.  Commissioner Andes asked if most of the outbreak comes from the food service, which Ms. Kirk confirmed it is from targeted groups including drug users and the homeless.  Commissioner Foster confirmed there could be an employee at a restaurant that has Hepatitis A, but Stan Mills stated they work to keep it from being spread with multiple site visits and training.  Commissioner Andes asked about requiring restaurant applicants to get the Hepatitis A vaccine, but Ms. Kirk said that would require legislation.

DREW DUNLAP, DEVELOPMENT AUTHORITY

Mr. Dunlap appeared before the Commission to present a financial update for the Putnam County Development Authority. Mr. Dunlap reported a slight surplus of $6,000 and they received a state grant for $12,000.  They are six months into the Advantage Valley Grant with RCBI, which enabled them to hire Will Miller their business retention expert who has exceeded grant requirements.  Commissioner Foster stated they ran into one of the Mason County Commissioners who inquired about the next water project meeting and asked Mr. Dunlap to put emphasis on the water projects.  Commissioner Foster asked if they are working to get additional private funding rather than relying on Commission funding, which Mr. Dunlap explained that future leases would include a revenue stream for themselves due to the work involved.  Commissioner Foster asked for the pipeline completion date, which Mr. Dunlap said is by October.  Commissioner Andes asked for an email update from Mr. Miller on a monthly basis.

JAMEY HUNT, COMMUNITY CORRECTIONS DIRECTOR

Mr. Hunt appeared before the Commission to present a financial update for Putnam County Community Corrections. Mr. Hunt reported their state grant award decreased by $10,000.00, but they had some rollover in their budget from last year.  Mr. Hunt reported drug-testing supplies, training and their lease increased, but overall they are under budget.  Commissioner Andes said this is a state program; however, they continue to cut the program.  Commissioner Foster asked if BIPs program is just for males, which Mr. Hunt verified it is, but said they have Striving for an Abuse Free Environment program for females.  Commissioner Foster asked why there is not one program for everyone, but Mr. Hunt stated the Family Protection Services board recommends keeping male and female abusers separate.  Commissioner Foster asked if there is documented proof of a reduction in domestic violence due to these classes, which Mr. Hunt said Family Protecting Services or the Supreme Court might have this information.

JARROD DEAN, PUTNAM COUNTY PARKS & RECREATION

Mr. Dean appeared before the Commission to present a financial update for the Putnam County Parks & Recreation Commission. Commissioner Foster asked if Friends of the Park collected the sponsored benches, which Mr. Dean said they have collected most of them.  Commissioner Foster asked if the county would be reimbursed for additionally sponsored benches.  After a brief discussion, County Attorney Larry Frye offered to research the legality of the county receiving reimbursement.  Commissioner Foster asked if the nameplates are installed and Mr. Dean said they would be by Friday.  Mr. Dean reviewed their revenues and utilities.  Commissioner Foster asked if the financial information includes the water bill that would capture their water leak, but it does not because Mr. Dean is still negotiating.  Mr. Dean said they fixed some of the water leaks, but Commissioner Foster verified they have additional repairs to complete.  Mr. Dean said upcoming events are the Rally in the Valley Car Show, Putnam Bridal Expo, Yuletide in the Park, an art auction, and dueling pianos.

BILL HOWARD, BENEFIT ASSISTANCE

Mr. Howard appeared before the Commission to present an Employee Dental and Vision Benefit Plan update. He discussed the statistics for the last fiscal year and commented on the health of the Plan for this fiscal year.  President Skidmore asked County Manager Jeremy Young if he has received employee feedback, which he has not.

SOJUANA ELLIS, RIC PROJECT COORDINATOR

Commissioner Foster made a motion to approve and authorize the President to sign the Manila Ridge waterline documents as presented by Ms. Ellis. Commissioner Andes seconded the motion.  The motion carried unanimously.

RANDY BARRETT, MAYOR OF WINFIELD

Mayor Barrett appeared with before the Commission to present the activities scheduled for the Putnam County Homecoming on September 8-9, 2018. Mayor Barrett asked the Commission to consider providing inflatables and portable toilet rentals for the event.

Commissioner Foster made a motion to provide inflatables and portable toilet rentals for the Putnam County Homecoming. Commissioner Andes seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commission Foster made a motion to approve and authorize the President to sign the JAG PRO Grant application as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

Sheriff Deweese introduced Prevention Resource Officers Corporal Jordan & Corporal Woodford who spoke regarding how the PRO program has contributed to the decrease in truancy and drug use for youths in the county.

Commission Foster made a motion to approve and authorize the President to sign the Edward Byrne Memorial JAG Grant application as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $10,950.00 payable to Cott System, Inc. for scanning and rebinding of land books as a part of the Records Management Preservation Board Grant project, Grant Number Putnam County 2018-2019 as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following orders for approval:

Mr. Young spoke briefly on the need for additional security cameras at Valley Park. Commissioner Andes would like the additional cameras to protect the county’s investment.  President Skidmore agreed with everything Commissioner Andes said, but said his anticipation during the project was for sponsorship money to help pay for some of these items, but it never came to fruition.  President Skidmore would like to see the Parks & Recreation Board to determine the needs and use sponsorship money.  Commissioner Foster does not want the Commission to spend any additional money at the park.

Commissioner Skidmore made a motion to issue increment paychecks to all full-time General County Fund non-civil service employees for FY 2017-2018 as presented by Mr. Young. Commissioner Andes seconded the motion.  Commissioner Foster said he is for increment pay; however if he sees any additional alternate methods within any department to reallocate funds amongst employees from retirees or resignations, then he will no longer support the increment pay and just allocate the wages and let the wages be wages.  Commissioner Foster explained the Commission allocates funds for salaries and wages within departments and this creates the perception of favoring one department over another with disparity in wages.  Commissioner Foster is very disappointed in what he has seen during his time as a Commissioner.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $2,500.00 payable to West Virginia University Cooperative Extension Service as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $320.00 payable to ZMM Architects and Engineers for work done on the Concession stand project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $33,220.00 payable to All Quality LLC for fencing at the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $603.20 payable to BSN Sports, LLC for various sports supplies at the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $8,600.00 payable to Bridgeport Equipment & Tool for a John Deere Gator to maintain the new ball fields at Valley Park for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $20,772.08 payable to Paris Signs for various signage at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered July 16, 2018 to July 27, 2018

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered July 16, 2018 to July 30, 2018

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $286.96 payable to Sprint

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $52.04 payable to Office Depot

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $101.50 payable to Alere Toxicology Services, Inc. for drug testing

11. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,732.00 payable to Prestera Center for mental health services

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $847.50 payable to Chris Moles for professional services rendered July 1, 2018 to July 31, 2018

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $37.95 payable to Earl’s Auto Parks, Inc.

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Mr. Young provided a delinquent tax collection update provided by Chief Tax Deputy, Rob Fewell.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Oather (“Other”) Finney, Andrew Lewis Grant, Herma Gail Johnson, Charles W. Mendenhall, Claude Rufus Nelon, Jr., Mary Lou Oxley, Carl Hewitt Pritt, Calvin Kent Torman, John Wade Vance, John Frederick Whiteley, Marianne Howel Stec Young, William Harrison Young

Long Form Settlement:                 Merle Franklin Phalen

An Order to disburse the sum of $130.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $176.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the Partial Settlement Report of William D. Winters, Executor of the Estate of William Jacob Winters, deceased.

An Order to approve the Annual Report of Eleanor Ruth Fisher, Administratrix of the Estate of Lynden Varrell Fisher, deceased.

An Order to approve the Final Settlement Report of Carolyn S. Gibson of the Estate of William Lyle Gibson, deceased.

An Order to approve the appointment of Daniel S. Gibson as Administrator DBN of the Estate of William Lyle Gibson, to complete administration after the resignation of former Administratrix, Carolyn S. Gibson and to release the bond of Patsy Ammoscato for former Administratrix, Carolyn S. Gibson.

An Order to reopen the Estate of Brenda Mason and appoint Sheriff Steve Deweese as Administrator CTA DBN for the sole purpose of distributing the assets of the Estate.

An Order to reopen the Estate of Lewis D. Craddock, Sr., and appoint Joyce L. Purdy, Executrix for the sole purpose of asbestosis litigation.

An Order referring the Estate of Wanda Lee Creech Kaneday to Fiduciary Commissioner Kelly Young for legal recommendation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from July 20, 2018 through August 10, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Rogers Hughes with the Treasurer’s Office said there are close to seven thousand unclaimed properties in Putnam County and he would be happy to provide a list. Mr. Hughes stated some of the unclaimed properties could belong to estates probated in the county.

ADJOURN

At 11:50 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Thursday, August 30, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

July 26, 2018

OPENING

Commissioners Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of July 12, 2018. President Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

Mark P. Madore et al, Mica T. Bentley, Beth Benson Insurance Agency, two for Wayne B. Blackshire, Candy Boggs, Phillip Eugene &/or Jayman Jay Bowles, Carl Robert & Mary Lou Bright, Sara B. (Casto) Blomer, Michael W. &/or Kimberley K. Brown, John Eric Brumfield et ux, Hannah & Jarrod Childers, Sandra L. Cline, Eva M. Coleman et al, Cynthia &/or Patrick Connors, six for Dwight &/or Tina Estep, four for Darwin Gibson, four for Barbara (Gaylor) Gillespie, three for Jason &/or Kimberly Henderson, Dorvell &/or Johanna Lampert, two for Misty D. Lanier et al, Michael L. &/or Kathy McGhee, Tarar Beth McKown, Christopher &/or Rebecca Meadows, David A. &/or Ina Moore, Janelle Mullins, Norman &/or Carolyn Newsome, Barbara R. Plants, Joshua Shelton, Mark Edward Snyder, two for Raymond Ray &/or Barbara Jean Sovine, three for Robert Walker, Jennifer &/or Jeremy Webb, Jack D. &/or Jo Ann Whittington, Amanda K. Knapp & Alvie J. Witt, Jr., Kelsi Casto, Gatens-Harding Funeral Home Inc. LLC, Ryan F. Akers et ux, Mary Lou Anderson et con, Donovan Lee & Janet L. Combs, Bryan &/or Christina Blume, Geno &/or Dorie Anania, Todd A. &/or Jennifer Agosti, William John &/or Twyla Sue Blickley, Melissa &/or William C. Bridgers, three for Jennifer Brown, Tamara (McNeil) &/or Mitchell W. Burch, Caitlin L. Campbell et al, Alvin E. Chilco, Rebecca or Robin Collins, five for John & Donna Crompton, five for Robert Esmond Faulkner, Michael P. or Christy Glenn, Howard B &/or Kristine Bybee Finley, Giordano, Janet S. or John M. Jeffries, Sarah Hamrick, Suzann W. Lowe, Anthony L. Maddox, Michael S. or Megan L. Mace, Nathan Morris, five for Janet Gay Miller, Richard Nichols, Sonja L. Robinson, Theresa Smith, Jimmy G. &/or Brenda Swilley, David L. &/or Traci M. Thompson, three for Lonzel A. &/or Mollie K. Ellis, Lou Ann Elswick, three for Gilbert Sloan, two for Health and Moore LLC, Melissa Adkins, Wayne L. Akey, Jr., Shannon Barnett, Daniel David &/or Savanna Elkins, Charles Hall, Debbie Mershimer, Norvil E. Morton, Ruby Porter, Lou Ella Rice, Virginia Rock, John P. Shamblin, Carol L. Shrader, Ricky L. &/or Sonya Smith, Roger Dale &/or Carolyn Sue Stanley, Clifford & Edith Thomas, Dallas Walker, Wilma Williams

124 Erroneous Assessments were approved totaling $48,178.77 in deduction of taxes.

President Skidmore seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Bobby Stover, Full-time, Mapper, Department 407, $18.76/hourly, effective July 1, 2018 as presented by the Commission Secretary
  2. An Order to add to payroll Ciera Luikart, Part-time, Kennel Tech/Office Assistant, Department 716, $9.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
  3. An Order to make a payroll change for Lydia Bennett, Full-time to Part-time, Paramedic, Department 715, $11.50/hourly, effective July 6, 2018 as presented by the Commission Secretary
  4. An Order to make a payroll change for Krystal Harrison, Part-time to Full-time, EMT, Department 715, $9.50/hourly, effective July 15, 2018 as presented by the Commission Secretary
  5. An Order to add to payroll Jason Parsons, Part-time, Paramedic, Department 715, $11.50/hourly, effective July 16, 2018 as presented by the Commission Secretary
  6. An Order to add to payroll Christopher Scalf, Part-time, EMT, Department 715, $9.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
  7. An Order to add to payroll Peter Burgeson, Part-time, EMT, Department 715, $9.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
  8. An Order to add to payroll Jennifer Cornwell, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
  9. An Order to add to payroll Mark Schoolcraft, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective July 16, 2018 as presented by the Commission Secretary
  10. An Order to delete from payroll Sandra Mellert, Temporary Part-time, Planner, Department 439, effective July 1, 2018 as presented by the Commission Secretary
  11. An Order to delete from payroll Jean Young, Full-time, Office Assistant, Department 403, effective July 2, 2018 as presented by the Commission Secretary
  12. An Order to re-appoint Cole Flowers to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2020 as presented by the Commission Secretary

President Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to re-appoint Cole Flowers to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2020. President Skidmore seconded the motion.  The motion carried unanimously.

TERRY MARTIN, RIC PROJECT COORDINATOR

Mr. Martin appeared before the Commission to provide an update on the Manila Ridge Project stating they reviewed the O & M agreement and received the commitment from WV American Water to provide funding for the project. Mr. Martin turned in the evidentiary materials and request for release of funds, which takes thirty days and they have all easements required.

Commissioner Foster made a motion to approve and authorize the President to sign the Manila Ridge HUD payment request #1 as presented by Mr. Martin. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve the budget amendment #1 as presented by Mr. Martin. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize Mr. Martin to present O & M agreement to the Public Service Commission. President Skidmore seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

Commissioner Foster made a motion to approve and authorize the President to sign State Budget Revision #1 as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Mr. Young presented the increment order for all full-time General County Fund (001) non-civil service employees for FY2017-2018. Commissioner Foster would like to table the decision until Commissioner Andes could be present at the August 14, 2018 Commission meeting and President Skidmore agreed.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department Fund #700 for maintenance equipment as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,400.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $7,737.85 payable to WebBanco Bank, Inc. Trustee – Trustee is to issue debt service payments for Putnam Bonds 2017AB

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

3. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,380.00 payable to Angela Smith for professional services rendered July 2, 2018 to July 12, 2018

4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered July 2, 2018 to July 13, 2018

5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $290.00 payable to Alere Toxicology Services, Inc. for drug testing

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $646.00 payable to Track Group for monitoring

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to C V Management for August 2018 invoice Unit #4

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to C V Management for August 2018 invoice Unit #1

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $178.43 payable to Office Depot

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #11 in the amount $337,110.07 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Loren Gene Adkins, William Carroll Adkins, William Harrison Atkinson, Jr., Robin Lowe Barton, Victoria Lynn Blankenship, Reiko Hoshikawa Dorcas, Sharon Lee Errett, Dennis Braxton Gibson, Sr., Ernest L. Hatcher, Russell Douglas Hauldren, Sr., Charles Allison Knouse Jr., Thomas Earl McClellan, Phillip Minord Meeks, Sally Ann Persinger, Donald Ray Sowards, Sr., Jim Arden Totten

Long Form Settlement:                 George Dewey Clay, Donald Lee LeGrand, Donald J. Sergent

An Order to disburse the sum of $210.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to void its previous order dated July 12, 2018, to disburse the sum of $145.00 from the Fiduciary Special Fund made payable to the State Tax Department, for estate tax administration and orders to disburse the sum of $135.00 from the Fiduciary Special Fund made payable to the State Tax Department, for estate tax administration.

An Order to admit the Last Will and Testament of Doris Jean Paul Bird and the Codicil thereto to probate and Debra Jean Holley to continue to administration of the Estate according to the terms of the Will and Codicil.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from July 7, 2018 through July 20, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 5:59 p.m., having no further business, Commissioner Foster made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, August 14, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

July 12, 2018

OPENING

Commissioners Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,674.50 for May 2018 Optical and Dental Benefits
  2. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,212.50 for June 2018 Optical and Dental Benefits
  3. Letters to the Democratic and Republican Executive Committees requesting the list of poll workers for the purpose of conducting the General Election to be held on November 6, 2018

Commissioner Foster made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and sign the edit registers and checks as presented by Mr. Wood pending County Manager Jeremy Young’s approval. President Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of June 28, 2018. President Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

Jerrika Garnes, three for Cheryl Green, Maria Lemaster, Virginia E. Milbee, Barbara R. Plants, D. Scott Tyree et ux, Bradley J. Wiseman, Putnam County Dev Authority Inc., Seth C. Amburgey et al, Castlerock 2017 LLC, thirty-five for B & B Properties of WV LLC, Kimberly Adkins, Jonathan Bowers, Brian Breck et ux, Cole DBA Cat Cole Catherinel, two for Brandon &/or Daphne Childers, two for Amy D. (Young) Creather, Lori Dilley, Nicole Harless Dolin, Kelsey M. or Rodney L. Arthur Easter, Miranda &/or Steve Higginbotham, Wiliam P. &/or Lesa K. Jordan, Krista A. &/or Todd A. Lloyd, James C. &/or Joy B. McGhee, Donna McNeely, Charles & Marsha Shafer, Thersa Smith

65 Erroneous Assessments were approved totaling $46,093.52 in deduction of taxes.

President Skidmore seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1.  An Order to delete from payroll Sandra Mellert, Temporary Part-time, Planner, Department 439, effective July 1, 2018 as presented by the Commission Secretary
  2. An Order to make a payroll change for Alexander Jividen, Part-time to Full-time, Paramedic, Department 715, $13.63/hourly, effective July 1, 2018 as presented by the Commission Secretary
  3. An Order to make a payroll change for Jennifer Harpold, Full-time, Mapper, Department 407, $17.87/hourly, effective July 1, 2018 as presented by the Commission Secretary
  4. An Order to make a payroll change for Candyce Melton, Part-time to Full-time, Office Assistant, Department 403, $10.50/hourly, effective July 1, 2018 as presented by the Commission Secretary
  5. An Order to make a payroll change for Stephanie Smith, Full-time, Chief Deputy Clerk, Department 403, $20.84/hourly, effective July 1, 2018 as presented by the Commission Secretary
  6. An Order to make a payroll change for Michelle Garrison, Full-time, Office Assistant, Department 403, $15.52/hourly, effective July 1, 2018 as presented by the Commission Secretary
  7. An Order to make a payroll change for Lisa DeBord, Full-time, Office Assistant, Department 403, $11.43/hourly, effective July 1, 2018 as presented by the Commission Secretary
  8. An Order to make a payroll change for Jill Hodges-Stepp, Full-time, Office Assistant, Department 403, $11.43/hourly, effective July 1, 2018 as presented by the Commission Secretary
  9. An Order to make a payroll change for Elissa Shell, Full-time, Office Assistant, Department 403, $11.43/hourly, effective July 1, 2018 as presented by the Commission Secretary
  10. An Order to make a payroll change for Cathy Gawthrop, Full-time, Office Assistant, Department 403, $11.43/hourly, effective July 1, 2018 as presented by the Commission Secretary
  11. An Order to make a payroll change for Angela Witt, Full-time, Deputy Clerk, Department 403, $11.19/hourly, effective July 1, 2018 as presented by the Commission Secretary
  12. An Order to make a payroll change for Destiny Huttenstine, Full-time, Office Assistant, Department 403, $11.19/hourly, effective July 1, 2018 as presented by the Commission Secretary
  13. An Order to make a payroll change for Shayla Davis, Full-time, Deputy Clerk, Department 403, $11.19/hourly, effective July 1, 2018 as presented by the Commission Secretary
  14. An Order to make a payroll change for Hannah Saunders, Full-time, Office Assistant, Department 403, $11.06/hourly, effective July 1, 2018 as presented by the Commission Secretary
  15. An Order to delete from payroll Lisa Arthur, Full-time, 1st Lieutenant, Department 700, effective July 2, 2018 as presented by the Commission Secretary
  16. An Order to make a payroll change for Russell Lyon, Full-time, 1st Lieutenant, Department 700, $22.84/hourly, effective July 1, 2018 as presented by the Commission Secretary
  17. An Order to make a payroll change for Chad Ashley, Full-time, Sergeant, Department 700, $21.39/hourly, effective July 1, 2018 as presented by the Commission Secretary
  18. An Order to make a payroll change for Michael Woodford, Full-time, Corporal, Department 700, $19.95/hourly, effective July 1, 2018 as presented by the Commission Secretary
  19. An Order to delete from payroll Holli Conn, Full-time, Tax Clerk, Department 404, effective July 13, 2018 as presented by the Commission Secretary
  20. An Order to make a payroll change for Lindsay Murphy, Part-time to Full-time, Tax Clerk, Transferring from Department 402 Part-time to Department 404 Full-time, $10.50/hourly, effective July 9, 2018 as presented by the Commission Secretary
  21. An Order to re-appoint Kenneth Tucker to serve on the Putnam County Solid Waste Authority Board, effective July 1, 2018 with a term to expire on June 30, 2022 as presented by the Commission Secretary

President Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to re-appoint Kenneth Tucker to serve on the Putnam County Solid Waste Authority Board, effective July 1, 2018 with a term to expire on June 30, 2022. President Skidmore seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $1,154.21 payable to Keith’s Kitchens for a 50% down payment on a laminated cherry bookshelf cabinet as a part of the Records Management Preservation Board Grant project, Grant Number Putnam County 2018-2019. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve the Helping Americans Vote Act grant application as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the VAWA grant contract as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.  Commissioner Foster requested Mr. Hanna to provide statistical information to determine if the program is helping to decrease violence.

Mr. Hanna presented the following orders for approval:

Commissioner Foster made a motion to authorize the President to sign State Budget Revision #1 – Coal Severance Fund as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $147.00 made payable to Help For Animals for services provided as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $13,500.00 payable to Putnam County Fair Board as contribution towards the 2018 Putnam County Fair by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $56,488.32 payable to Wolf Creek Contracting Co., LLC for work done on the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $276,781.23 payable to Wolf Creek Contracting Co., LLC for work done on the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $536.32 payable to Fast Signs for signage at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,904.20 payable to Lee Hartman & Sons Inc. for invoice number 198401 & 198402 for the audio visual project at the Community Center for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

5.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to CV Management for Unit #1 for July, 2018 Invoice

6.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $860.00 payable to CV Management for Unit #4 for July, 2018 Invoice

7.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered June 18, 2018 to June 29, 2018

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion. The motion carried unanimously.

 MELISSA SARGENT, SENIOR PLANNER

Commissioner Foster made a motion to approve the contract with L. Lee McCoy, Jr., P.E. for Professional Engineering Services as presented by Mrs. Sargent. President Skidmore seconded the motion.  The motion carried unanimously.  Commissioner Foster asked Mrs. Sargent how many times Putnam County Office of Planning and Infrastructure has used Mr. McCoy, since hiring Planning Director Timothy Smith who is an engineer, which Mrs. Sargent said they have not used him thus far; however she does know one upcoming incident they will need to use Mr. McCoy due to conflict of interest.

Commissioner Foster made a motion to approve the Putnam County Planning Commission Fee Policy Amendment as presented by Mrs. Sargent. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Sarah Olivia Cain, William Otis Caswell, Nancy Louise Frazier, Carolyn Maye Garrison, Millard Carl Jarrell, Rebecca Pearl Jeffries, Clara Elizabeth Kozee, Nina Louise McGlothlin, Leonard Nelson Seldomridge, II, Teddy Brice Stover, Charles M. West, III

Long Form Settlement:                 Estate of Genevive “AKA” Zelfa Hedrick

An Order to disburse the sum of $145.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $135.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Robert S. Blackshire and appoint Mary A. Blackshire as Administratrix for the sole purpose of class action litigation.

An Order to reopen the Estate of Charles Evans Wheeler and appoint Rhonda Kay Wheeler for the sole purpose of pursuing litigation.

An Order to reopen the Estate of Betty Francis Darby and appoint Phillip K. Darby as Executor for the sole purpose of distributing proceeds from water settlement.

An Order to reopen the Estate of Clyde S. Cyrus and appoint Scott Allen Cyrus as Executor for the sole purpose of distributing proceeds from asbestosis litigation.

An Order to reopen the Estate of Dorothy Lillian Cyrus and appoint Scott A. Cyrus as Executor for the sole purpose of distributing proceeds from asbestosis litigation.

An Order to appoint Marsha Long as Administratrix of the Estate of Arlie L. Fisher due to the death of Robert S. Fisher former Administrator and releasing the bond of William E. Baughman.

An Order to approve the Annual Accounting Report of Julia Fay Prince, Executrix, of the Estate of James Lonzo Prince.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from June 22, 2018 through July 6, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 9:30 a.m., having no further business, Commissioner Foster made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Thursday, July 26, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

June 28, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checksCommissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Andes made a motion to approve the minutes of June 12, 2018. President Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

John S. Combow, Angel Mae (Fields) Dillard, Earl L. &/or Tamra L. Shaw, Stacey &/or Scott Smith, Kristina I. Stuart

5 Erroneous Assessments were approved totaling $1,492.73 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Joseph Reynolds, Full-time, Court Bailiff, Department 700, $13.30/hourly, effective July 1, 2018 as presented by the Commission Secretary
  2. An Order to make a payroll change for Robert W. Smith, Full-time, Home Confinement Supervisor, Department 705, $13.98/hourly, effective July 1, 2018 as presented by the Commission Secretary
  3. An Order to make a payroll change for Micah Casto, Full-time, Home Confinement Officer, Department 705, $13.30/hourly, effective July 1, 2018 as presented by the Commission Secretary
  4. An Order to make a payroll change for Aimee Thornton, Full-time, Home Confinement Officer, Department 705, $13.30/hourly, effective July 1, 2018 as presented by the Commission Secretary
  5. An Order to make a payroll change for Kris Gibson, Full-time, 911 Deputy Director, Department 711/712 50-50 split between the two, $47,000/annually, effective July 1, 2018 as presented by the Commission Secretary
  6. An Order to appoint Ryan Lockhart to serve on the Putnam County E-911 Advisory Board, effective June 28, 2018 with a term to expire on June 30, 2020
  7. An Order to appoint Rich Pullin to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2021
  8. An Order to re-appoint John Dearnell to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2020
  9. An Order to re-appoint Bryan Escue to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2018 with a term to expire on August 31, 2021
  10. An Order to re-appoint Ashley Stinnett to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2018 with a term to expire on August 31, 2021
  11. An Order to re-appoint Kathy Goldizen to serve on the Putnam Union Public Service District Board, effective October 1, 2018 with a term to expire on September 30, 2024
  12. An Order to re-appoint J.P. Owens to serve on the Putnam County Building Commission Board, effective August 28, 2018 with a term to expire on August 27, 2023
  13. An Order to re-appoint Stephen A. Andes to serve on the Putnam County Development Authority Board, effective October 1, 2018 with a term to expire on September 30, 2021
  14. An Order to re-appoint Tony Gillispie to serve on the Putnam County Fire Service Board, effective July 1, 2018 with a term to expire on June 30, 2021

Commissioner Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS 

Commissioner Foster made a motion to appoint Ryan Lockhart to serve on the Putnam County E-911 Advisory Board, effective June 28, 2018 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Rich Pullin to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint John Dearnell to serve on the Putnam County E-911 Advisory Board, effective July 1, 2018 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Bryan Escue to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2018 with a term to expire on August 31, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Ashley Stinnett to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2018 with a term to expire on August 31, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Kathy Goldizen to serve on the Putnam Union Public Service District Board, effective October 1, 2018 with a term to expire on September 30, 2024. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint J.P. Owens to serve on the Putnam County Building Commission Board, effective August 28, 2018 with a term to expire on August 27, 2023. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Stephen A. Andes to serve on the Putnam County Development Authority Board, effective October 1, 2018 with a term to expire on September 30, 2021. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Tony Gillispie to serve on the Putnam County Fire Service Board, effective July 1, 2018 with a term to expire on June 30, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

RICH PULLIN, ADMINISTRATOR PUTNAM COUNTY FIRE SERVICE BOARD

Rich Pullin appeared before the Commission to request an amended order for authorization of reimbursement fees for fire department services pursuant to West Virginia Code §7-1-3d, which increased the reimbursement fee from $500.00 to $1,500.00 and includes the language: for an incident or accident involving hazardous material or extended search and rescue and water rescue incidents.

Commissioner Foster made a motion to approve the amended order for authorization of reimbursement fees for fire department services pursuant to West Virginia Code §7-1-3d as presented by County Attorney Larry Frye. Commissioner Andes seconded the motion.  The motion carried unanimously.

Rich Pullin reviewed the possible changes to residential fire service fees, which will be structured based on square footage and presented to the Fire Service Board. Commissioner Foster confirmed with Mr. Pullin that the potential changes are to change residential fees based on square footage, include additional buildings for residential properties and to determine if businesses are on residential properties, so they can be charged accordingly.  Commissioner Foster wants to confirm we are following the procedures in the state code.  President Skidmore requested Mr. Pullin work with Larry Frye regarding renaming the Fire Service Fee to Fire and Rescue Fee.

SOJUANA ELLIS, RIC PROJECT COORDINATOR

Commissioner Foster made a motion to approve and authorize the President to sign the Manila Ridge waterline environmental clearance release of funds documents as presented by Ms. Ellis. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Brent Maynard who resides at 144 Beaumont Lane off Sunnybrook Drive appeared before the Commission to explain that he feels Middle Brook Subdivision has caused water issues for him and the Valley Park walking trail. Commissioner Foster stated Planning Director Timothy Smith would provide him with the NPDES permit number for an expedited response.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $5,531.99 payable to Town of Poca for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 6:11 p.m., Commissioner Andes made a motion to enter into executive session to discuss the possible refinancing and/or restructuring of tax increment revenue bonds issued for the Devonshire project and consideration of instructions to bond counsel for the Commission related to the same pursuant to West Virginia Code §6-9A-4 to consider matters involving or affecting the purchase, sale or lease of property, advance construction planning, the investment of public funds or other matters involving commercial competition. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 6:31 p.m., Commissioner Andes made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize President Skidmore and County Manager Jeremy Young the authority to continue to negotiate with Cathcart on the TIF Bonds related to Devonshire. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

Commissioner Foster made a motion to authorize a letter recognizing the error by Atkins & Ogle for taxes owed and authorize staff to provide a letter in conjunction with the Sheriff’s office to Jennifer Miller Kave on behalf of the County Commission. Commissioner Andes seconded the motion.  The motion carried unanimously.

After discussion, Commissioner Foster made a motion to approve optional coverages with exception of the general liability and the criminal defense reimbursement as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Supreme Court memorandum of understanding for Family Court facilities as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve Paris Signs for the Valley Park wayfinding signage as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the 911 Fund in the amount of $1,048.95 payable to Safety Caution Equipment Co. for 911 street sign and installation as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the 911 Fund in the amount of $14,000.00 payable to Apco International Inc. for emergency medical dispatch software system as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $1,500.00 payable to Wesbanco for Trustee Fees for 2018 as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Magistrate Court Fund in the amount of $24,072.01 payable to General County Fund representing the balance of the Magistrate Court Fund plus additional interest to be used as reimbursement to the county for Magistrate Court office rental as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to make the following transfers from PCES Fund for $730,372.90, PC Fiduciary Fund for $47,000.00, PC Dog Fund for $47,000.00, PC Home Confinement Fund for $82,000.00, Worthless Check Fund for $3,600.00 to the General County Fund representing reimbursement for FY 2017/2018 budget expenditures as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to designate all the banking institutions situate in the county and duly incorporated under the laws of this state, or organized under the laws of the United States, as depositories of public moneys. When any banking institution designated herein has complied with all of the requirements and provisions of West Virginia Code §7-6-1, et seq., the Sheriff may deposit public funds with it as a county depository as presented by Mr. Young.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to make annual disbursements on a quarterly basis beginning in July 2018 to the following agencies: Putnam Development Authority quarterly disbursement $53,250.00, Putnam Parks & Recreation quarterly disbursement $96,250.00, Putnam Libraries quarterly disbursement $68,750.00, and Community Corrections quarterly disbursement $51,250.00. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue checks from the Hotel/Motel Tax Fund to Parks and Recreation Commission in the amount of $32,400.00, to the Convention and Visitors Bureau in the amount of $42,400.00 and to the Recreation Enhancement Fund in the amount of $10,000.00 as presented by the Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $208.00 payable to Thomas M. Lyvers for professional services rendered June 1, 2018
  2. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,650.00 payable to Angela Smith for professional services rendered June 4, 2018 to June 14, 2018
  3. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.50 payable to Track Group for monitoring
  4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered June 4, 2018 to June 15, 2018
  5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela Smith for professional services rendered June 18, 2018 to June 28, 2018
  6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $210.00 payable to Anthony Craigo for professional services rendered in June, 2018
  7. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,578.00 payable to Prestera Center for June, 2018 invoice for mental health services
  8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $290.00 payable to Alere Toxicology Services, Inc. for drug testing
  9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $287.24 payable to Sprint
  10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $40.34 payable to Swana Lovejoy for mileage reimbursement
  11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,117.50 payable to Kimberly Sizemore for professional services rendered May, 2018
  12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $960.00 payable to Kimberly Sizemore for professional services rendered June, 2018
  13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $480.00 payable to Chris Moles for professional services rendered June, 2018
  14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $645.00 payable to Chris Moles for professional services rendered May, 2018

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

15. An Order to issue a check from the Putnam County TIF Fund in the amount of $321,772.41 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

16.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,104.00 payable to A&L Building Materials & Construction materials at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

17.  An Order to issue a check from the Putnam County TIF Fund in the amount of $900.00 payable to City Electric for electrical work at the Valley Park Maintenance Building Project for the Putnam County Parks and Recreation Commission

18.  An Order to issue a check from the Putnam County TIF Fund in the amount of $3,349.92 payable to BSN Sports, LLC for baseball benches and supplies at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

19.  An Order to issue a check from the Putnam County TIF Fund in the amount of $5,900.00 payable to The Summit Electric Group for electrical work at the Valley Park Playground Project for the Putnam County Parks and Recreation Commission

20.  An Order to issue a check from the Putnam County TIF Fund in the amount of $24,031.05 payable to Alpha Technologies Inc. for equipment at the Valley Park Community Center for the Putnam County Parks and Recreation Commission

21.  An Order to issue a check from the Putnam County TIF Fund in the amount of $6,479.00 payable to The Stage Depot for a dance floor for the Valley Park Community Center Project for the Putnam County Parks and Recreation Commission

22.  An Order to issue a check from the Putnam County TIF Fund in the amount of $14,874.81 payable to WebBanco Bank, Inc. Trustee – Trustee is to issue debt service payments for Putnam Bonds 2017AB

23.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,259.24 payable to Shamblin Stone for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #10 in the amount $358,316.62 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Thomas Paul Booth, Allen Hendricks Cantrell, Virgie Ann Gandee, Clyde Grow, Virginia D. Halstead, Mildred Audrey Harkins, Mary Ellen Hughes, Charles Russell Legg, Julia Etta Saunders LeGrand, Charles Lloyd Mays, Earl Ray McCoy, Jo Ann Shirkey Meeks, Donald Lee Myers, Gregory William Rose, Patricia A. Risk Sammons, Victor David Smith, Emma Jean Watts, William Conrad Young

Long Form Settlement:                 None

An Order to disburse the sum of $224.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Patricia A. Risk Sammons and appoint Michelle A. Fulks Executrix for the sole purpose of selling the real estate as stated in the last will and testament.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from June 9, 2018 through June 22, 2018

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 6:55 p.m., having no further business, Commissioner Andes made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, July 12, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

June 12, 2018

OPENING

Commissioners Stephen A. Andes and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $711.38 for March 2018 payroll expenses
  3. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $97.96 for May 2018 payroll expenses
  4. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,782.50 for March 2018 Optical and Dental Benefits
  5. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,773.50 for April 2018 Optical and Dental Benefits
  6. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $17,927.55 for March 2018 payroll expenses
  7. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $20,556.51 for April 2018 payroll expenses
  8. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,005.06 for May 2018 payroll expenses

Commissioner Andes made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Andes made a motion to approve the minutes of May 22, 2018. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Andes made a motion to approve the minutes of May 14, 2018. President Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Andes made a motion to approve the Erroneous Assessments with the exception of Brian Breck et ux, which is denied.

Regina M (Grant) Martin, Robin Whitt

2 Erroneous Assessments were approved totaling $268.08 in deduction of taxes.

President Skidmore seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Andes made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to add to payroll Kyle Maxson, Temporary Part-time, Intern, Department 405, $12.00/hourly, effective May 21, 2018 as presented by the Secretary
  2. An Order to add to payroll Marcus Black, Temporary Part-time, Intern, Department 405, $12.00/hourly, effective June 14, 2018 as presented by the Secretary
  3. An Order to add to payroll Rebecca McFarland, Part-time, Kennel Tech/Office Assistant, Department 716, $9.00/hourly, effective June 1, 2018 as presented by the Secretary
  4. An Order to delete from payroll Ashley Miller, Full-time, Telecommunicator, Department 712, effective May 25, 2018 as presented by the Commission Secretary
  5. An Order to re-appoint Andy Skidmore to serve on the Putnam County Health Department Board, effective July 1, 2018 with a term to expire on June 30, 2023 as presented by the Commission Secretary
  6. An Order to re-appoint Clinton Beaver to serve on the Putnam County Library Board, effective July 1, 2018 with a term to expire on June 30, 2023 as presented by the Commission Secretary
  7. An Order to re-appoint Ashley Alford to serve on the Putnam County Convention & Visitors Bureau Board, effective July 1, 2018 with a term to expire on June 30, 2021
  8. An Order to re-appoint Joe Rumbaugh to serve on the Putnam County Historic Landmark Board, effective March 29, 2018 with a term to expire on March 28, 2021 as presented by the Commission Secretary
  9. An Order to appoint Marcie Kimberling to serve on the Dilapidated Building Enforcement Agency Board, effective June 12, 2018 with a term to expire on May 10, 2020 as presented by the Commission Secretary
  10. An Order to re-appoint Mark Stolle, Jr. to serve on the Regional Intergovernmental Council, effective July 1, 2018 with a term to expire on June 30, 2019 as presented by the Commission Secretary
  11. An Order to appoint Bryan Plotkin to serve on the Putnam County Development Authority Board, effective June 12, 2018 with a term to expire on June 30, 2020 as presented by the Commission Secretary

President Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Andes made a motion to re-appoint Andy Skidmore to serve on the Putnam County Health Department Board, effective July 1, 2018 with a term to expire on June 30, 2023. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to re-appoint Clinton Beaver to serve on the Putnam County Library Board, effective July 1, 2018 with a term to expire on June 30, 2023. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to re-appoint Ashley Alford to serve on the Putnam County Convention & Visitors Bureau Board, effective July 1, 2018 with a term to expire on June 30, 2021. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to re-appoint Joe Rumbaugh to serve on the Putnam County Historic Landmark Board, effective March 29, 2018 with a term to expire on March 28, 2021. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to appoint Marcie Kimberling to serve on the Dilapidated Building Enforcement Agency Board, effective June 12, 2018 with a term to expire on May 10, 2020. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to re-appoint Mark Stolle, Jr. to serve on the Regional Intergovernmental Council, effective July 1, 2018 with a term to expire on June 30, 2019. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Brandy Haid appeared before the Commission on behalf of local moms in Putnam County to request fencing around playground equipment at Valley Park for the children’s safety. Ms. Haid explained she is the mother of an autistic child who runs, so it is dangerous with the playground being close to the road.  Several others parents and grandparents spoke in favor of the fencing.  President Skidmore explained the road that runs past the playground is a service road and not meant for public use.  Commissioner Andes said stop signs, yield signs and speed bumps might be added.  President Skidmore said this is a Putnam County Parks and Recreation Board decision.  Ms. Haid stated Sara Brown is willing to help with grant writing if one is available.

TIM HANNA, PROJECT COORDINATOR

Project Coordinator Tim Hanna appeared before the Commission to report there were no bids for the exterior stairwell retaining wall project, so he will advertise for the project again.

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $5,105.00 payable to Town of Eleanor for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Skidmore seconded the motion.  The motion carried unanimously.

DELINQUENT TAX LIST

Rob Fewell Chief Tax Deputy appeared before the Commission to present the delinquent Tax List. Commissioner Andes made a motion to approve the delinquent tax list as presented.  President Skidmore seconded the motion.  The motion carried unanimously.

TERRY MARTIN, RIC PROJECT COORDINATOR

Commissioner Andes made a motion to approve and authorize the President to sign the Manila Ridge proposal documents as presented by Mr. Martin. President Skidmore seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:33 a.m., Commissioner Andes made a motion to enter into executive session for a board interview with Bryan Plotkin for Putnam County Development Authority or Putnam County Library. President Skidmore seconded the motion.  The motion carried unanimously.

At 9:51 a.m., Commissioner Andes made a motion to return to regular session. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to appoint Bryan Plotkin to serve on the Putnam County Development Authority Board, effective June 12, 2018 with a term to expire on June 30, 2020. President Skidmore seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following orders for approval:

Commissioner Andes made a motion to approve State Budget Revision #3 – General County Fund as presented by Mr. Young.  President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to authorize the President to sign State Budget Revision #3 – General County Fund as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Jeremy Young reviewed the optional insurance coverages, which Mr. Rawlings recommended. After a brief discussion, Commissioner Andes made a motion to table the decision until June 28, 2018 to allow Commissioner Foster to be present.  President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve and affirm the President’s signature on Change Order #7 for Wolf Creek Contracting for the Valley Park Improvement Project as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve and affirm the President’s signature on Change Order #14 for Swope construction for the Valley Park Community Center as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Jeremy Young discussed the need for additional cameras throughout Valley Park. Commissioner Andes feels we do need additional security and the Hurricane Police Department recommends facial recognition cameras, which would alert local law enforcement of potential predators.  The Commissioners requested Jarrod Dean contact a security company for an assessment.

Commissioner Andes made a motion to approve a budget revision for the County Clerk Fund #402 for capital outlay equipment as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Circuit Clerk Fund #403 for supplies and materials as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Sheriff’s Tax Office Fund #404 for supplies and materials as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Prosecutor’s Office Fund #405 for full-time employees’ overtime, part-time employees’ salaries and wages, travel, postage, and supplies and materials as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Election’s Fund #413 for capital outlay equipment as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the OES Fund #711 for dues and subscriptions and OES Fund #712 for part-time employees’ wages, part-time employees’ overtime, and supplies and materials as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the EMS Fund #715 for full-time employees’ wages, contracted services, medical supplies, and vehicle supplies as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Animal Shelter Fund #716 for maintenance building and grounds, training and education, and vehicle supplies as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Garage Fund #717 for full-time employee’s overtime as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the E-911 Fund in the amount of $6,959.40 made payable to the E-911 Wireless Fund representing 3% of the monthly E-911 wireless subscriber fees as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the Spay and Neuter Fund in the amount of $120.00 made payable to Help For Animals for services provided as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check for Deputy Sheriff civil service pay increment for fiscal year 2017/2018 as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $143.32 made payable to Charleston Newspapers for a legal advertisement out of the Courthouse Facilities Improvement Authority Grant, project number 15cycPutnam15CY2018 40 as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,980.00 payable to Angela L. Smith for professional services rendered May 16, 2018 to May 31, 2018
  2. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,872.00 payable to Thomas M. Lyvers, Sr. for professional services rendered May 21, 2018 to May 31, 2018
  3. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $4,046.00 payable to Prestera Center for mental health services
  4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $300.27 payable to Sprint
  5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $50.46 payable to WV Correctional Industries
  6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,512.00 payable to West Virginia Board of Risk and Insurance Managements for quarterly premium
  7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $956.17 payable to eLab Solutions for drug testing supplies
  8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $105.00 payable to Anthony Craigo for professional services rendered in May

Commissioner Andes made a motion to approve the orders as presented. President Skidmore seconded the motion. The motion carried unanimously.

9.  An Order to issue a check from the Putnam County TIF Fund in the amount of $23,073.91 payable to The Stage Depot for a stage and dance floor for the Valley Park Community Center Project for the Putnam County Parks and Recreation Commission

10.  An Order to issue a check from the Putnam County TIF Fund in the amount of $11,950.00 payable to All Quality for playground fencing at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

11.  An Order to issue a check from the Putnam County TIF Fund in the amount of $11,619.29 payable to Capitol Business Interiors for furniture at the Valley Park Community Center Project for the Putnam County Parks and Recreation Commission

12.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,142.40 payable to North American Industrial Services for industrial pipe cleaning at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

13.  An Order to issue a check from the Putnam County TIF Fund in the amount of $159,099.00 payable to Game Time for playground equipment at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

14.  An Order to issue a check from the Putnam County TIF Fund in the amount of $3,420.75 payable to Musco Sports Lighting, LLC for the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

15.  An Order to issue a check from the Putnam County TIF Fund in the amount of $50,460.00 payable to Village Heirlooms for outdoor furniture at the Valley Park Community Center for the Putnam County Parks and Recreation Commission

16.  An Order to issue a check from the Putnam County TIF Fund in the amount of $3,438.00 payable to Village Heirlooms for outdoor trash receptacles at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

17.  An Order to issue a check from the Putnam County TIF Fund in the amount of $320.00 payable to ZMM Architects and Engineers for work done on the Concession Stand Project for the Putnam County Parks and Recreation Commission

18.  An Order to issue a check from the Putnam County TIF Fund in the amount of $4,658.29 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

19.  An Order to issue a check from the Putnam County TIF Fund in the amount of $52,519.60 payable to Lee Hartman & Sons Inc. for the audio visual project at the Community Center for the Putnam County Parks and Recreation Commission

20.  An Order to issue a check from the Putnam County TIF Fund in the amount of $195.61 payable to Home Depot for outdoor trash cans at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

21.  An Order to issue a check from the Putnam County TIF Fund in the amount of $85.00 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Andes made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve and authorize the President to sign the Requisition for Payment #9 in the amount $329,981.85 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Winifrede Kay Bowman, James Frazier Burgess, Jr., David Freeman Byrd, William Ezra Cooper, Jo Anna “Paugh” Cozad, Mona Joan Frazier, Wilma Marjorie Ginther, Richard Franklin Hager, Woodrow Franklin Hanshaw, Mary Davis Hessom, Vicki Lee Jacobs, Lester Paul Jividen, James Frederick Martin, Betty Jane McKinney aka Betty J. Baisden, Steven Douglas Newman, Ernest Avender Page, Jr., James Edson Parsons, Bobby Ray Roberts, Drema Elaine Robinette, Vernon Franklin Rollins, Steven B. Sanders, Carol Lea Sanford, Elmer Dean Shank, James Leslie Tucker, Fredrick Walker, Deborah Kay Watts, Mary Beth White, David Lee Workman

Long Form Settlement:                 Rosa Lee “Rosalie” Kennedy, William Edgar Pickens, Patrick W. Weitzel

An Order to disburse the sum of $160.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $347.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the Yearly Accounting Report of Vioane A. Harris, Committee, for the Estate of Howard Eugene Cain, Incompetent.

An Order to approve the reappointment of Teresa A. Barron as Administratrix DBN of the Estate of Frank Edwin McKnight, Jr., due to the death of former Administratrix, Betty Lee McKnight.

An Order to approve the reappointment of Emily C. Eskew as Executrix DBN for the Estate of William Franklin Eskew III due to the resignation of Co-Executor, William F. Eskew IV.

An Order to reopen the Estate of Teddy Brice Stover and appoint Bryan Clay Stover, Executor for the sole purpose of cashing an unclaimed property check.

An Order to refer the Estate of Cletus Richard Walker to Fiduciary Commissioner Carl Hostler for recommendation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from May 12, 2018 through June 8, 2018.

Commissioner Andes made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Susie Azevedo from Congressman Alex Mooney’s office appeared before the Commission to request a roundtable of community leaders in Putnam County for Congressman Mooney to meet with.

ADJOURN

At 10:32 a.m., having no further business, Commissioner Andes made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Thursday, June 28, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

May 22, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Commissioner Andes made a motion to approve publication and studies necessary for an additional early voting site. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:41 a.m., hearing no objection from any member of the public, Commission Foster moved to publicly certify the results of the May 8, 2018 Primary Election. Commissioner Andes seconded the motion.  The motion carried unanimously.

  1. Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of May 15, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1.  An Order to add to payroll Patricia Usher, Full-time, Planner, Department 439, $32,000/annually, effective June 1, 2018 as presented by the Secretary
  2. An Order to delete from payroll Amanda Osborn, Full-time, Office Assistant, Department 404, effective May 22, 2018 as presented by the Secretary
  3. An Order to add to payroll Andera Adkins, Full-time, Office Assistant, Department 404, $10.50/hourly, effective May 23, 2018 as presented by the Secretary
  4. An Order to amend the appointment of Andre Wilkinson to serve as the Commission Representative, rather than a board member, on the Putnam County Solid Waste Authority Board, effective May 22, 2018

Commissioner Andes seconded the motion. The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to reject the additional parking at Valley Park from Wolf Creek Contracting for $74,305. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve the paving from the lower shelter until right before the soccer field from Wolf Creek Contracting for $45,000. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Putnam County TIF Fund in the amount of $37,917.08 payable to WesBanco Bank, Inc., Trustee – Trustee is to issue debt service payments for Putnam Bonds 2017AB. Commissioner Andes seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $325,481.79 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $175,003.50 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $4,819.96 payable to BSN Sports, LLC for baseball supplies at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $989.24 payable to Putnam Public Service District for work completed on the Valley Park Improvement Project
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $8,000.00 payable to Valley Gardens for landscaping at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,710.00 payable to Angela L. Smith for professional services rendered May 1, 2018 to May 15, 2018

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered May 7, 2018 to May 18, 2018

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $771.00 payable to Track Group for monitoring

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $84.72 payable to Office Depot

10. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $394.50 payable to Alere Toxicology Services, Inc. for drug testing

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $118.30 payable to Swana Lovejoy for mileage reimbursement

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #8 in the amount $506,294.49 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to amend the prior appointment order of Andre Wilkinson to serve as the Commission Representative, rather than a board member, on the Putnam County Solid Waste Authority Board with a term to be effective on May 22, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 10:05 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Tuesday, June 12, 2018 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION

SITTING AS A BOARD OF CANVASSERS

FOR THE

May 8, 2018 PRIMARY ELECTION

Commissioner Stephen A. Andes, President R. Andrew Skidmore and Commissioner Ronald R. Foster were present when the Board of Canvassers convened on Monday, May 14, 2018 at 9:00 a.m. by County Clerk Brian Wood. The Pledge of Allegiance followed.

All preliminaries were taken care of and the canvassing of ballots began. There were 48 provisional ballots, 28 were counted and 20 were not counted.

Commissioner Foster moved to count two voters registered in Putnam County, but another county pulled them to their county in error. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count two military voters who voted online in previous elections, but neglected to request a provisional ballot until the day before the election. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to not count sixteen voters that were not registered to vote in Putnam County. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count five poll workers who voted outside their precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count eight voters that have moved and voted in their new precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count, with the exception of non-corresponding districts, three voters that have moved but went back to his/her old precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to not count a first time voter that did not have their identification. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to not count three voters that were registered democrat and voted republican. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count, with the exception of non-corresponding districts, a voter who is registered in Scott Teays precinct, but voted in Winfield precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count an absentee voter who resides in a healthcare facility. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count a blind absentee voter who had their power of attorney sign their ballot. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to not count an absentee voter that was not registered to vote in Putnam County. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count a voter who requested an absentee ballot, but was not returned and voted in his/her precinct. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count a voter who requested an absentee ballot a day early because they were in the hospital. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count an absentee voter requested by their caregiver. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster moved to not count a voter that was registered republican and voted democrat. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster moved to count a voter that was registered democrat and voted non-partisan. Commissioner Andes seconded the motion.  The motion carried unanimously.

Precinct #2 and Precinct #11 were selected to hand count. Two counting teams were set up.  The two teams consisted of two people to tally, one person to read and one person to watch over readers’ shoulder.  The hand count was completed.  Precinct #2 and Precinct #11 came within the 1% of the machine count as required by West Virginia State Code.  All provisional ballots marked (vote) by the Commission were run through the electronic tabulator.

DECLARE

Commissioner Andes moved to declare the Primary Election 12:57 p.m., May 14, 2018. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 12:57 p.m., Commissioner Andes moved to adjourn as a Board of Canvassers. Commissioner Foster seconded the motion.  The motion carried unanimously.

ELECTION CERTIFICATION

On Tuesday, May 22, 2018 at 9:41 a.m., hearing no objection from candidate or member of the public, Commissioner Foster moved to certify the results of the May 8, 2018 Primary Election. Commissioner Andes seconded the motion.  The motion carried unanimously.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

May 15, 2018

OPENING

Commissioners Stephen A. Andes and Ronald R. Foster were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

Commissioner Foster made a motion to appoint Commissioner Andes as acting President.   Commissioner Andes seconded the motion.  The motion carried unanimously.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checksCommissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of April 26, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to amend payroll change for James Carte, Full-time, Security, Department 425, $12.98/hourly, effective April 16, 2018 as presented by the Commission Secretary
  2. An Order to make a payroll change for Seth Lewis, Full-time, Deputy Sheriff, Department 700, $17.15/hourly, effective April 29, 2018 as presented by the Commission Secretary
  3. An Order to appoint Andre Wilkinson to serve on the Putnam County Solid Waste Authority Board, effective May 15, 2018 with a term to expire on June 30, 2022

Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

David A. &/or Donna J. Cunningham, Timothy F. Dorsch et ux, William R. &/or Patty J. Gillespie, Garry D. II &/or Rebecca Goddard, Christina R. Hall, Maria Lemaster, Cyrus A. &/or Amy M. Nafchi, two for Putnam Co Dev Authority Inc., two for Ralph Thomas Runion, Tiffani D. Russell, two for Charles & Marsha Shafer, Amy E. (Thornhill) Wilkinson

15 Erroneous Assessments were approved totaling $7,214.20 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

VIVIAN PARSON, CCAWV

Executive Director Vivian Parsons appeared before the Commission to acknowledge Hunter Withrow the third place winner of the CCAWV Essay Contest and awarded him with $250.00.

Commissioner Foster presented a Resolution honoring Hunter Withrow for winning third place in the CCAWV Essay Contest and awarded him a Wave Pool pass.

LARRY FRYE, COUNTY ATTORNEY

Dave Ellis a board member of Sleep Hollow Towneship Homeowners Association located in Hurricane, West Virginia appeared before the Commission to present a petition requesting Sleep Hollow Towneship Homeowners Association to be included on the ATV ordinance.

After County Attorney Larry Frye confirmed all requirements had been met, Commission Foster made a motion to approve the petition filed by Sleep Hollow Towneship Homeowners Association to be included in the ATV Ordinance. Commissioner Andes seconded the motion.  The motion carried unanimously.

BID OPENING – WORKERS COMPENSATION AND COMMERCIAL PROPERTY CASUAL INSURANCE

County Manager Jeremy Young appeared before the Commission to present four (4) bids for the Workers Compensation and Commercial Property Casual Insurance as follows: 1) BB&T Insurance Services with a bid of $1,200,522 for liability, 2) WV County Risk Pool with a bid of $165,109 for workers’ compensation and $215,677 for liability, 3) Arthur Krenzel Lett Insurance Group with a bid of $191,101 for workers’ compensation, and 4) Payne & Garlow Insurance Agency, Inc. with a bid of $189,783 for workers’ compensation and $470,511 for both liability and Travelers’ workers’ compensation.

Commissioner Foster requested County Manager Jeremy Young review the bids to allow a decision to be made later in the meeting.

TERRELL ELLIS, ADVANTAGE VALLEY

Executive Director Terrell Ellis with Advantage Valley appeared before the Commission to explain they are a regional economic development organization representing Charleston and Huntington’s MSAs. Ms. Ellis stated they work with the area’s economic development authorities to support their work and promote the entire region.  Advantage Valley has identified some gaps in the resources and they work to find resources along with funding to fill those gaps.  They have identified the top fifteen development sites to get shovel ready in the region with five being located in Putnam County.  Ms. Ellis stated Kanawha County has committed to donating $10,000 towards promoting recreational and sports complexes in the region, which Executive Director Kelli Dailey of the Convention and Visitors Bureau will guide.  Ms. Ellis requested the Commissioners consider donating funds.  The Commissioners were not ready to make a commitment with the absence of President Skidmore.  The Commissioners suggested Ms. Ellis meet with all parties in the region to create a plan and attend a future meeting to present the information.

RESOLUTON

Commissioner Andes read a resolution to rename the Transportation Committee to the James H. Caruthers, Jr. Transportation Committee to honor James H. Caruthers, Jr. who was instrumental in forming the Transportation Committee in 1988.

Commission Foster made a motion to rename the Transportation Committee to the James H. Caruthers, Jr. Transportation Committee. Commissioner Andes seconded the motion.  The motion carried unanimously.

JOHN MCCUSKEY, STATE AUDITOR

State Auditor John McCuskey appeared before the Commission to discuss and provide a presentation on the transparency website, which can be accessed at wvcheckbook.gov. The website creates transparency to government spending and keeps our community better informed.  Their office can provide county governments with a transparency website for $1,800 per year.  The Commissioners requested County Attorney Larry Frye schedule Josh Barker for a future Commission meeting to review details of setting up the transparency website.

EXECUTIVE SESSION

At 10:10 a.m., Commissioner Andes made a motion to enter into executive session for Solid Waste Authority board interview with Andre Wilkinson. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:19 a.m., Commissioner Andes made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Andre Wilkinson to Putnam County Solid Waste Authority Board with a term to be effective on May 15, 2018 and to expire on June 30, 2022.

BID OPENING – WORKERS COMPENSATION AND COMMERCIAL PROPERTY CASUAL INSURANCE

After County Manager Jeremy Young confirmed WV County Risk Pool was the low bidder, Commissioner Foster made a motion to award the workers’ compensation and liability to WV County Risk Pool. Commissioner Andes seconded the motion.  The motion carried unanimously.

WV County Risk Pool’s Director of Operations Steve Rawlings explained their bid was the coverage requested, so the county could make a fair comparison and they could add items to the coverage if they choose. Commissioner Foster asked Mr. Rawlings if he would recommend adding any items and he reviewed some of the various options they can add.   Commissioner Foster requested Steve Rawlings review those items at a June Commission meeting.

TERRY MARTIN, REGIONAL INTERGOVERNMENTAL COUNCIL

Terry Martin with Regional Intergovernmental Council appeared before the Commission to notify them that all the user agreements were signed and they have obtained all required right of ways for the Manila Ridge Water Project. They are meeting with attorney Eric Embree today regarding filing easements.  Mr. Martin expects the project to go out for bid in September.  Commissioner Foster confirmed construction would start ninety days from then.

LARRY FRYE, COUNTY ATTORNEY

Commission Foster made a motion to approve and authorize the acting President to sign the PILOT agreement for RDE, Inc. as presented by Mr. Frye. Commissioner Andes seconded the motion.  The motion carried unanimously.

SHERRY HAYES, ASSESSOR

Sherry Hayes presented the Commission with an “Oath and Certification” for the 2018 Land Tax Books for signature. Commissioner Foster made a motion to accept and sign the “Oath and Certification” for the Land Books as presented by Mrs. Hayes.  Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

Commissioner Foster made a motion to approve and authorize the President to sign Change Order #6 with Pro Grass for the Valley Park Synthetic Turf Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign Change Order #13 with Swope Construction for the Valley Park Community Center Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Circuit Clerk Fund #403 for travel as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Tax Office Fund #404 for part-time wages as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Putnam County Sheriff Department Fund #700 for travel and overtime as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Putnam County Sheriff Department Fund #701 for overtime as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the 911 Fund in the amount of $27,780.00 payable to Bearcom for 911 console maintenance as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $42.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,399.68 payable to EJ USA, Inc. for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $6,554.00 payable to Structural Systems for the material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,499.00 payable to Campania International for materials at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,256.99 payable to Fast Signs for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $441,668.82 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  6. An Order to issue a check from the Putnam County TIF Fund in the amount of $524,255.17 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission
  7. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,092.38 payable to AEP for permanent power at the Valley Park baseball concession stand facility
  8. An Order to issue a check from the Putnam County TIF Fund in the amount of $386.00 payable to The Knox Company for material at the Valley Park Community Center for the Putnam County Parks and Recreation Commission
  9. An Order to issue a check from the Putnam County TIF Fund in the amount of $340.00 payable to Martin Steel, Inc. for materials at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  10. An Order to issue a check from the Putnam County TIF Fund in the amount of $9,316.58 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  11. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,423.75 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  12. An Order to issue a check from the Putnam County TIF Fund in the amount of $205,830.96 (Invoices 77194, 77195 & 77196) payable to Capitol Business Interiors for furniture at the Valley Park Community Center for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

13. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $4,252.00 payable to Prestera Center for April invoice for mental health services

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $105.00 payable to Anthony Craigo for professional services rendered April 1, 2018 to April 30, 2018

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,522.50 payable to Kimberly Sizemore for professional services rendered April 1, 2018 to April 30, 2018

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $667.50 payable to Chris Moles for professional services rendered April 1, 2018 to April 30, 2018

17. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $69.36 payable to Office Depot

18. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 for June Invoice

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 for June Invoice

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $832.00 payable to Thomas M. Lyvers, Sr. for professional services rendered May 1, 2018 to May 4, 2018

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,248.00 payable to Thomas M. Lyvers, Sr. for professional services rendered April 23, 2018 to April 30, 2018

22. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered April 16, 2018 to April 30, 2018

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                John Earl Brown, Patricia Jane Call, Donald James Dotson, Jennifer Leigh Eddins, Gary Curtis Edwards, Wilma Jeanne Elrod, Helen Virginia Farley, Timmy Joe Fillinger, Richard Mansfield Hall, Margaret Lucille Hicks, Kelma Lois Kirk, James Michael Lake, Ramona Lynn Mauzy, James William Moore, Avon Mae Nowlin, Larry Russell O’Dell, Lawrence Quentin Painter, Bernard Carlos Smith, Offie Leo Spencer, Reah June Stanton, Lucy Kathryn Stricklen, Marsha Jo Templeton, Richard Joseph Tomaszewski, Sr., Paul Henderson Watkins, Harold C. Whittington, Lenore Lynn Wills, Susie Kathleen Woods, Richard Bruce Zegeer

Long Form Settlement:                 James Roscoe Tackett, Glenna Bond

An Order to disburse the sum of $125.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $353.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from April 21, 2018 through May 11, 2018.

Commissioner Andes made a motion to approve the documents as presented and authorize the acting President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Project Coordinator Tim Hanna announced the 2018 Putnam County Recreation Enhancement Fund is available and he will forward to the eligible municipalities. There is $60,000 available in the Putnam County Recreation Enhancement Fund.  Commissioner Foster requested Mr. Hanna compile a list of all the projects completed with the funds.

ADJOURN

At 10:55 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

April 26, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checksCommissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of April 17, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

 An Order to delete from payroll James Hall, Full-time, Security, Department 425, effective April 13, 2018 as presented by the Commission Secretary

An Order to make a payroll change for James R. Carte, Part-time to Full-time, Bailiff, Department 700, $12.98/hourly, effective April 16, 2018 as presented by the Commission Secretary

An Order to delete from payroll Tim Keaton, Full-time, Planner, Department 439, effective April 30, 2018 as presented by the Commission Secretary

An Order to appoint James Dodrill to serve on the Central Regional Airport Authority, effective April 26, 2018 with a term to expire on June 30, 2020

An Order to appoint Jeffrey Blair to serve on the Putnam County Development Authority Board, effective April 26, 2018 with a term to expire on September 30, 2020

Commissioner Andes seconded the motion. The motion carried unanimously.

PUBLIC COMMENTS

Tammy Phelps appeared before the Commission to request assistance in getting a low water crossing on Bridge Creek Road because emergency services cannot cross the current bridge. The project was funded $200,000 and was scheduled to begin March 1, 2018, but later she was told the money went to another project because the Army Corps of Engineers would not approve the low water bridge. Commissioner Foster asked if they have contacted the news, which they have with no response. The Commissioners provided Karla Dixon with local news contacts. President Skidmore stated the Commission will forward letters of support with the information the residents provided and he has reached out to the Governor’s Chief of Staff, but has not received a response. James Kelly and Chuck Young spoke regarding nobody taking responsibility for the repairs.

STEVE DEWEESE, SHERIFF

Sheriff Steve Deweese presented resolutions for the Miller Award to Sergeant Shane Shamblin from Putnam County Sheriff’s Department came in first place for making 29 DUI arrests, Corporal Ricardo A. Phillips from West Virginia State Police came in second place for making 24 DUI arrests, and Deputy Brian J. Hudson from Putnam County Sheriff’s Department came in third place for making 13 DUI arrests.

PROCLAMATION FOR DEPUTY SHERIFF JOHN JANEY MEMORIAL BRIDGE

The Commission approved and Commissioner Foster read a proclamation honoring Deputy Sheriff Jonathan Janey who was killed in the line of duty on August 17, 1989 by renaming the Cow Creek Bridge to Deputy Sheriff John Janey Memorial Bridge in his honor.

ROY ELSWICK, TASTY BLEND FOODS, INC.

County Attorney Larry Frye stated he reviewed the PILOT agreements with Diamond Electric, Nippon Thermostat, and RDE/Tasty Blend Foods, Inc.; however, Toyota Manufacturing’s agreement was administered through the state, so he does not have a copy of theirs. Assessor Sherry Hayes stated Diamond Electric, Nippon Thermostat, RDE, Inc. are paying personal property taxes, but real estate and equipment leased through Putnam County Development Authority is exempt. Commissioner Foster asked Director Drew Dunlap if any of these companies have equipment in Putnam County Development Authority’s name and he was not sure. Ms. Hayes needed to verify if they are paying the real estate as well as personal property.

EXECUTIVE SESSION

At 6:05 p.m., Commissioner Foster made a motion to enter into executive session for a Central Regional Airport Authority board interview with Jim Dodrill and Jeffrey Blair. Commissioner Andes seconded the motion. The motion carried unanimously.

At 6:28 p.m., Commissioner Foster made a motion to enter back into regular session. Commissioner Andes seconded the motion. The motion carried unanimously.

ROY ELSWICK, TASTY BLEND FOODS, INC.

Ms. Hayes confirmed RDE, Inc. pays eighty-five percent on the land and fifteen percent is nontaxable. Nippon Thermostat and Diamond Electric are not paying any taxes on the land.  Commissioner Foster confirmed RDE, Inc. is paying personal property taxes on their equipment.  Commissioner Foster stated he does not understand why the Commission exonerated the accrued taxes for WV Steel.

After discussion, Commissioner Foster made a motion to enter into a new PILOT agreement with RDE, Inc. for twenty years at 75/25 on real estate and buildings only. The motion died for lack of a second.

President Skidmore made a motion to amend the PILOT agreement from 85/15 to 80/20 for the remainder of the original agreement with RDE, Inc. Commissioner Andes seconded the motion.  The motion carried unanimously.

President Skidmore made a new motion for the RDE, Inc.’s PILOT agreement to be amended to 80/20 and to be retroactive on the original PILOT agreement. Commissioner Andes seconded the motion.  The motion carried unanimously.

ANDREW PARKER, GST

After discussion, Commissioner Foster made a motion to award the state network/internet upgrade to Frontier at 100 Mbps. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

Commissioner Andes made a motion to approve and authorize the President to sign Change Order #12 with Swope Construction for the Valley Park Community Center Project as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Prosecutor Department #405 for dues and subscriptions and supplies and materials as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $2,500.00 payable to West Virginia University Cooperative Extension Service as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $700,828.54 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $95.55 payable to Charleston Newspapers for the sound system bid advertisement at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $87.59 payable to Charleston Newspapers for the wave pool patio furniture bid advertisement at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $1,761.76 payable to North American Industrial Services for industrial pipe cleaning at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $3,727.75 payable to Mean Green Hydroseeding for hydroseeding at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $2,300.00 payable to Creative Audio Visual Group LLC for the sound system bid advertisement package at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $14,082.00 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered April 9, 2018 to April 20, 2018

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,200.00 payable to Kimberly Sizemore for professional services rendered March 1, 2018 to March 31, 2018

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $290.00 payable to Gunters Logoworks & Sportswear, LLC

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $575.37 payable to Sprint for March & April invoices

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $671.00 payable to Track Group for monitoring

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #6 in the amount $708,801.19 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Inez Joy Bird aka Inez G. Bird, Wanda M. Burdette, Lois Lillian Cottrell, Agnes Grass Cyrus, David Allen Divita, Peggy Ann Knight, Lorene Francis Melton, Harvey Loyal Myers, Opal Loraine Sigmon, Mary Ann Watson, Harland Blair Young

Long Form Settlement:                 Bonnabelle Mae Fenneken, Carl Wayne Skaggs

An Order to disburse the sum of $144.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Elmer A. Cyrus and appoint Carol Ann Hayes, Executrix, for the sole purpose of amending the appraisement and closing estate of Agnes Cyrus, deceased wife.

An Order approving the refund of $39.00 to Anspach Meeks Ellenberger, LLP, in the Estate of Lorene Francis Melton for fees to record accountings no longer required due to the agreement of the parties.

An Order to reappoint Katherine Milhorn as Executrix DBN for the Estate of Dennis Braxton Gibson, Sr., due to the death of former Executrix, Pearl Louise Gibson, to complete administration.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from April 14, 2018 through April 20, 2018

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to appoint Jeffrey Blair to Putnam County Development Authority, effective April 26, 2018 with a term to expire on September 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Jim Dodrill to Central Regional Airport Authority, effective April 26, 2018 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:01 p.m., having no further business, Commissioner Andes made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, May 15, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

April 17, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:05 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of April 10, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

Kimberly D. Adkins, Vickie L. or Michael D. Bryant, Neal S. Clark et ux, Michael D. &/or Annetta J. Dunlap, Debora F. Gilmore, Larry H. Johnson/L J Art LLC, Franklin Lee &/or Deborah Sue Lawrence, Matthew A. McCray, James E. Jr. &/or Jillian Leigh Oconnor, John D. Samples, Alexa N. Taylor, Frankie &/or Carolyn Tucker, D. Scott Tyree et ux, Bradley J. Wiseman, thirty-eight for B & B Properties of WV LLC

52 Erroneous Assessments were approved totaling $38,426.73 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Kyle Slate, Full-time, Paramedic, Department 715, effective April 6, 2018 as presented by the Commission Secretary

An Order to make a payroll change for Troy Baker, Part-time to Full-time, Paramedic, Department 715, $13.63/hourly, effective May 6, 2018 as presented by the Commission Secretary

Commissioner Andes seconded the motion. The motion carried unanimously.

DEPUTY LARRY “EDDIE” MILLER AWARD PRESENTATION

Sheriff Steve Deweese stated the three officers having the most DUI arrests were unable to be present, so they will be recognized at an upcoming Commission meeting. Sheriff Deweese stated Sergeant Shane Shamblin from Putnam County Sheriff’s Department came in first place for making 29 DUI arrests, Corporal Ricardo A. Phillips from West Virginia State Police came in second place for making 24 DUI arrests, and Deputy Brian J. Hudson from Putnam County Sheriff’s Department came in third place for making 13 DUI arrests.

BID OPENING – VALLEY PARK COMMUNITY CENTER AND WAVES OF FUN SOUND SYSTEM

County Manager Jeremy Young appeared before the Commission to present (3) three bids for the Valley Park Community Center and Waves of Fun Sound System as follows: 1) Creative Audio Visual Group of Ona, WV with a total bid of $72,574.14, Community Center and outdoor audio system is $37,760.82, Community Center video system is $34,813.32, 2) Electronic Specialty of Dunbar, WV with a total bid of $85,985.00, Community Center and outdoor audio system is $53,585.00, Community Center video system is $32,400.00, and 3) Lee Hartman and Sons of Hurricane, WV with their corporate office in Roanoke, VA with a bid of $53,161.30, Community Center and outdoor audio system is $29,736.71, Community Center video system is $23,424.59.

BID OPENING – VALLEY PARK WAVES OF FUN PATIO FURNITURE

County Manager Jeremy Young appeared before the Commission to present (2) two bids for the Valley Park Waves of Fun Patio Furniture as follows: 1) Capitol Business Interiors of Charleston, WV with a bid of $76,910.96, 2) Village Heirlooms of Hurricane, WV with a bid of $50,460.00.

Mr. Young said Project Coordinator Tim Hanna and Parks & Recreation Director Jarrod Dean would review the bids to allow a decision to made later in the meeting.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the Levy approval letter from the Office of the State Auditor. Commissioner Foster made a motion to sign a court order to set the Levy Rate for FY 2019 as follows:

At 9:22 a.m., Commissioner Andes made a motion to open the public hearing on Levy Rates. Commissioner Foster seconded the motion. The motion carried unanimously.

President Skidmore opened the public hearing and asked for public comments; there were none.

At 9:22 a.m., Commissioner Andes made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

Class I            $13.75

Class II           $27.50

Class III          $55.00

Class IV         $55.00

Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and affirm the President’s signature on Change Order #6 for Wolf Creek Contracting for the Valley Park Improvement Project as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

 ROY ELSWICK AND/OR GLORIA CROUCH

Roy Elswick of Tasty Blend Foods, Inc. appeared before the Commission to request modifying their existing PILOT agreement and exonerate $125,875 prior tax liability. Mr. Elswick explained in 2005, Tasty Blend Foods, Inc. negotiated a PILOT agreement with the county in order to bring jobs to Putnam County by building a 58,000 sq. ft. building and committed to hiring thirty-two employees, but today they employ fifty-three people.  In 2008 or 2009, they discovered through their audit that they did not receive tax tickets and realized the PILOT agreement was never finalized.  In 2012, the Commissioners allowed them to make payments on $125,875 of unpaid taxes excluding penalties of which they paid $53,946.  Mr. Elswick would like to move their baking plant in South Carolina to Putnam County where they would employ twenty-five additional employees.  Mr. Elswick asked to upgrade their current PILOT agreement, restart their 80/20 status, and exonerate $125,875 of prior tax liability to help with approximately $200,000.00 of moving expenses.

Prosecutor Mark Sorsaia explained that several years ago County Attorney Jennifer Karr came to him with a situation to be resolved with WV Steel. In 2012, Putnam County entered into a two-year PILOT agreement at which time the property was deeded to Putnam County Development Authority and in 2014 when it was deeded to WV Steel, they were not notified.  Mr. Sorsaia stated the Sheriff Tax office mailed their tax tickets to an incorrect post office box in Winfield consequently WV Steel did not pay taxes for two years, so their property was sold in a tax sale.  The Sheriff Tax office mailed the required certified notice of the tax sale to the incorrect post office box that was returned, but there was no attempt to locate their correct address.  WV Steel eventually realized they needed to redeem their property and met with Mr. Sorsaia and Mrs. Karr stating they planned to expand their business.  The Commission agreed to another two-year PILOT agreement to assist them with recovering costs relating to regaining ownership of their property, but no taxes were exonerated.

Gloria Crouch of Tasty Blend Food, Inc. stated Alex Ross had done the paperwork, but it was not filed and no tax ticket was created. At that time, they came to the Commission to resolve the issue.

Commissioner Foster asked if WV Steel paid taxes between 2012 until 2014 when the Putnam County Development Authority owned the property. County Attorney Larry Frye said he believes the problem started when the property was deeded to WV Steel and they did not receive their tax tickets.  Commissioner Foster wanted to verify WV Steel paid their taxes during the PILOT agreement.  Mr. Frye verified WV Steel’s PILOT agreement began in 1971, at which time the property was deeded to Putnam County Commission.  Mr. Frye did not know if their taxes were paid during the PILOT agreement.

John Stump of Steptoe & Johnson said the purpose of a PILOT agreement is to move ownership of the property into a non-taxed entity and is then leased back to the business. Mr. Stump explained PILOT stands for payment in lieu of taxes, which is a negotiated percentage.  Mr. Stump suggests in the future exempting real property or personal property in its entirety and leaving the other one alone.

Commissioner Foster asked Mr. Frye what the Tasty Blend Food, Inc. PILOT agreement says. Mr. Frye stated the 2012 agreement says RDE agrees it will make payments in lieu of property taxes to the Sheriff with such other parties responsible for the collection of payments due to the Sheriff with land and facilities including the buildings improvements and equipment in amounts to be hereafter provided.  Commissioner Foster asked Mr. Elswick if he was getting a bill for Tasty Blend Food, Inc.’s personal property and he said he is.  Commissioner Foster feels going forward we should assign one person who is responsible for all PILOT agreements to ensure they receive a bill or a notice of what we expect them to pay and should be done on a yearly basis to avoid future issues.

RECESS

At 10:13 a.m., Commissioner Foster made a motion to take a short recess to speak to Assessor Sherry Hayes. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 10:17 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster stated Mrs. Hayes was unavailable. Commissioner Foster was not comfortable making a decision with partial information and wants to be fair with everyone.  Commissioner Foster made a motion to table the decision until April 26, 2018.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioners requested Larry Frye provide them with the existing PILOT agreements and in the mean time, Commissioner Foster will meet with Assessor Sherry Hayes.

JOHN STUMP, STEPTOE & JOHNSON

John Stump appeared before the Commission to discuss the Devonshire TIF for consideration for approval of G-17 letter from Piper Jaffrey to serve as structure/placement agent with respect to the Devonshire Project. The Greater Teays TIF District has within it a set of parcels of property related to the Devonshire Development.  In 2008, a project plan was approved to facilitate infrastructure improvements around the development including water, sewer and street improvements.  The County Commission issued in two series in 2008 and 2009, approximately $3.5 million worth of bonds which are payable solely from the development.  The bonds were placed with the developer, so the developer took all the risk, however they been paying interest only with fifteen years left.  Mr. Stump feels there may be an opportunity to refinance the bonds at a lower interest rate and possibly allow us to free up money from that development to larger TIF District.  A placement agent is needed to review the numbers and Mr. Stump recommends signing a G-17 letter with Piper Jaffrey with no liability to the county.

Commissioner Foster made a motion to approve and authorize the President to sign the G-17 letter with Piper Jaffrey. Commissioner Andes seconded the motion.  The motion carried unanimously.

DECISIONS ON VALLEY PARK COMMUNITY CENTER AND WAVES OF FUN SOUND SYSTEM AND VALLEY PARK WAVES OF FUN PATIO FURNITURE

After a brief discussion, Commissioner Foster made a motion to award Valley Park Waves of Fun Patio Furniture to Village Heirloom as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

After a brief discussion, Commissioner Foster made a motion to award Park Community Center and Waves of Fun Sound System to Lee Hartman and Sons. Commissioner Andes seconded the motion. The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following order for approval:

An Order to issue a check from the Putnam County TIF Fund in the amount of $69,338.49 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $13,974.87 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $26,290.00 payable to Maglin Corporation for park benches at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $198,824.25 payable to Game Time for playground equipment at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Oder to issue a check from the Putnam County TIF Fund in the amount of $64,910.27 payable to WesBanco Bank, Inc. Trustee Revenue Fund – Trustee is to issue debt service payments for Putnam Bonds 2017AB

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,560.00 payable to Angela L. Smith for professional services rendered April 2, 2018 to April 12, 2018

 8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 for May Invoice

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 for May Invoice

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $628.50 payable to Alere Toxicology Services, Inc. for drug testing

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #5 in the amount $239,249.12 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Hattie Louise Bays, Helen Elizabeth Bird, Catherine Louise Cochran, Dallis Preston Elswick, Eugene Moran Garlow, Charles Franklin Guthrie, Ruby Marie Higginbotham, Samuel Clifton Higginbotham, Jo Ann Keefer, Bobby Wayne Landers, Thomas Wayne Landers, Tedra Dawn Thomas, William Joe Scott, Teddy Brice Stover, Dennis Thornton, Phyllis Loretta Wood, Airis Donley Woodrum, Wanda Lee Woodrum

Long Form Settlement:                 None

An Order to disburse the sum of $201.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from April 7, 2018 through April 13, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 10:49 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Thursday, April 26, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

April 10, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of March 27, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to make a payroll change for Jason Wurster, Full-time, Advanced Care Technician, Department 715, $11.25/hourly, effective March 25, 2018 as presented by the Commission Secretary

An Order to add to payroll Hanna Morgan Cremeans, Full-time, Legal Assistant, Department 405, $13.94/hourly, effective April 2, 2018 as presented by the Commission Secretary

An Order to add to payroll Walter E. Ingram, Grant-funded Temporary Full-time, Day Report Officer, Department 731, $32,000/annually (in 24 equal installments of $1,333.33), effective April 2, 2018 as presented by the Commission Secretary

An Order to delete from payroll Scott Maynard, Full-time, Telecommunicator, Department 712, effective April 2, 2018 as presented by the Commission Secretary

An Order to delete from payroll Robert Paul, Full-time, Telecommunicator, Department 712, effective April 2, 2018 as presented by the Commission Secretary

An Order to make a payroll change for Noah Alvis, Part-time to Full-time, Telecommunicator, Department 712, $14.68/hourly, effective April 2, 2018 as presented by the Commission Secretary

An Order to add to payroll Ashley Miller, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective April 2, 2018 as presented by the Commission Secretary

Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

PROCLAMATION

The Commission approved and Commissioner Foster read a proclamation declaring Putnam County as a Purple Heart County to honor our United States Armed Services.

FRANK CHAPMAN, OES/911 DIRECTOR

Mr. Frank Chapman appeared before the Commission to provide updates on the pipeline and I64 projects. Trans Canada Pipeline will provide Mr. Chapman with a blasting schedule and have approximately two thousand workers per day.  The I64 project began today and will run through November with one lane open in each direction.  All three phases of the I64 projects presents concerns of potential traffic delays for emergency services with construction running through 2019.

Mr. Chapman’s office has teamed up with Heads Up Community, which is an app to provide traffic updates for parts of West Virginia and Ohio.

Mr. Chapman stated there is an urgent need for a new bridge on Bridges Creek Road since emergency services cannot cross the creek to reach nineteen residents. Commissioner Foster asked if this had funding, then the EPA rejected the plans, but Mr. Chapman was unclear on the details.  The Transportation Committee will discuss this at their meeting on May 21, 2018 at which time Commissioner Foster stated a representative from the EPA should be present if they rejected the plans.

EXECUTIVE SESSION

At 9:30 a.m., Commissioner Foster made a motion to enter into executive session for Central Regional Airport Authority board interview with Ronald Stone. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 9:43 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

ANDREW PARKER, GST

Mr. Andrew Parker of GST appeared before the Commission to discuss the state network internet upgrade. The state contract was rebid and awarded to Verizon therefore; the county must change their current circuit for the Assessor’s WV Net connection.  Mr. Parker recommends 50 Mbps or 100 Mbps with the Commissioner’s provider decision by end of the April.  Frontier provided a quote for monthly rates for 50 Mbps at $425 and 100 Mbps at $525 with fixed five-year terms and Mr. Parker is expecting more quotes by April 6, 2018.  Jarrod Bostic with Alpha Technologies also recommended 50 Mbps.

EXECUTIVE SESSION

At 9:55 a.m., Commissioner Foster made a motion to enter into executive session with Drew Dunlap and Will Miller to discuss Putnam County Development Authority Business Expansion. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 10:32 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Foster made a motion to authorize the President to sign a Contract Agreement for the Records Management Preservation Board (RMPB) as presented by Mr. Hanna. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $5,000.00 payable to Tri-County YMCA for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Skidmore seconded the motion.  Commissioner Foster voted nay.  The motion carried.

LARRY FRYE, COUNTY ATTORNEY

After the Commissioners confirmed the employees who use tobacco incurs increased deductibles for insurance; however, Putnam County Commission does not incur additional premiums, Commissioner Foster made a motion to table the smokeless tobacco policy for the Personnel Policy & Procedures Manual for future discussion if it becomes a problem.

EXECUTIVE SESSION

At 10:40 a.m., Commissioner Foster made a motion to enter into executive session for personnel with Timothy Smith. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 11:03 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve a budget revision for the Circuit Clerk Fund #403 for dues and subscriptions as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Planning Fund #439 for overtime as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the OES Fund #711 for contracted services, professional services, and dues & subscriptions as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $381.00 payable to Help For Animals for services provided as presented by the Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $512,457.50 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $4,449.91 payable to BSN Sports, LLC for soccer goals at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $398.76 payable to EJ USA, Inc. for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $6,500.00 payable to Suddenlink for internet installation at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $176,310.72 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $7,025.00 payable to Martin Steel, Inc. for four scoreboard structure supports at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $269.25 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered March 12, 2018 to March 23, 2018

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,710.00 payable to Angela L. Smith for professional services rendered March 19, 2018 to March 29, 2018

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $285.79 payable to Galls

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered March 26, 2018 to March 30, 2018

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered April 2, 2018 to April 6, 2018

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $712.50 payable to Chris Moles for professional services rendered March 1, 2018 to April 1, 2018

14. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,880.00 payable to Prestera Center for March invoice for mental health services

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $80.23 payable to Office Depot

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #4 in the amount $707,411.14 for reimbursement from the Series 2018A Building Commission Lease Revenue Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                None

Long Form Settlement:                 None

An Order to disburse the sum of $135.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to reopen the Estate of Claude D. Davis and appoint Judy Ann Davis as Executrix for the sole purpose of asbestosis litigation.

An Order to confirm the final report of Fiduciary Commissioner Kelly M. Young in the Estate of Wanda Lee Creech Kaneday.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from March 24, 2018 through April 6, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 11:10 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Tuesday, April 17, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

March 27, 2018

OPENING

Commissioners Ronald R. Foster and R. Andrew Skidmore were present when the 9:15 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

MAYOR RANDY BARRETT, CITY OF WINFIELD

Mayor Barrett appeared before the Commission to request the Commission pay for publication and canvassing fees for the Winfield Annexation.

Commissioner Foster made a motion to deny the request to pay for the publication and canvassing fees for the Winfield Annexation as presented by Mayor Barrett. The motion died for lack of a second.

President Skidmore made a motion to approve payment for publication and canvassing fees for the Winfield Annexation. The motion died for lack of a second.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of March 13, 2018. President Skidmore seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Wesley Amores, Part-time, EMT, Department 715, effective March 9, 2018 as presented by the Commission Secretary

An Order to add to payroll Wesley Amores, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective March 10, 2018 as presented by the Commission Secretary

An Order to delete from payroll Cortney Whittington, Part-time, Telecommunicator, Department 712, effective March 12, 2018 as presented by the Commission Secretary

An Order to add to payroll Angela Smith, Part-time, Custodian, Department 425, $9.00/hourly, effective March 19, 2018 as presented by the Commission Secretary

An Order to include “N-C” and “C-1” and accept “Seasonal” with March 1 to December 31 as the designated time period and approve the Text Amendment 18-01 as presented on the 13th day of March, 2018 by Mr. Keaton.

President Skidmore seconded the motion. The motion carried unanimously.

FFA PRESENTATION

Buffalo FFA appeared before the Commission to debate Senate Bill 375 relating to transferring rules and regulations for farmers markets, cottage foods, acidified foods, nonpotentially hazardous foods, and exempted foods from Department of Health and Human Resources to Department of Agriculture and Senate Bill 317 relating to transferring milk rules and regulations from Department of Health and Human Resources to Department of Agriculture. FFA teacher Danielle Grant stated they are required to present their debate five times, but they plan to present it at least ten times.

TERRY MARTIN, REGIONAL INTERGOVERNMENTAL COUNCIL

Mr. Martin appeared before the Commission with an update on the Manila Ridge Waterline Extension including the review of easements and right of ways and the start date will most likely be in August or September.

Commissioner Foster made a motion to approve all resolutions for programmatic and regulatory requirements for the HUD-Community Development Block Grant for the Manila Ridge Waterline Extension as presented by Mr. Martin. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Regional Intergovernmental Council Administrative Contract for Manila Ridge Project as presented by Mr. Martin. President Skidmore seconded the motion. The motion carried unanimously.

LOWELL WILKS, AMERICORPS NATIONAL CIVILIAN COMMUNITY CORPS

Mr. Lowell Wilks appeared before the Commission to introduce the AmeriCorps National Civilian Community Corps group working in Putnam County on the Esther and Norman Walter Nature Park, Valley Park, The Depot Church Camp and the Hoge House.

LARRY FRYE, COUNTY ATTORNEY

Commissioner Foster made a motion to approve the amendment to the Personnel Policy and Procedures Manual to include e-cigarettes under the Clean Air Policy as presented by Mr. Frye. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve the amendment to the county Smoking Restrictions in the Workplace Policy as presented by Mr. Frye. President Skidmore seconded the motion. The motion carried unanimously.

President Skidmore made a motion to approve the adoption of the Smokeless Tobacco Policy for Personnel Policy and Procedures Manual as presented by Mr. Frye. Commissioner Foster asked to table the motion until Commissioner Andes could be present. President Skidmore rescinded his motion and tabled it until the April 10, 2018 Commission meeting.

Commissioner Foster made a motion to approve and authorize the President to sign the Deed to convey the parking lot at the Henson Center to the City of Hurricane with the condition that the property remain as a senior citizen center parking lot and shall revert back to the County with first right of refusal if the City would seek to dispose of said property. President Skidmore seconded the motion. The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Foster made a motion to authorize the President to sign an Application for the Victim of Crime Act (VOCA) Grant for the Sheriff’s Department totaling $35,340 as presented by Mr. Hanna. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign an Application for the Victim of Crime Act (VOCA) Grant for the Prosecutor’s Office totaling $49,208 as presented by Mr. Hanna. President Skidmore seconded the motion. The motion carried unanimously.

ADOPTION OF FY/2019 BUDGET

Commissioner Foster made a motion to adopt the budget for fiscal year 2019 as presented by County Manager Jeremy Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve advertisement of the 2019 Budget in the Hurricane Breeze and Charleston Newspapers as presented by Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve a budget revision for the Prosecutor’s Department #405 for supplies and materials as presented by Mr. Young.   President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Planning Department #439 for contracted services, EMS Department #715 for medical supplies, and Animal Shelter Department #716 for travel as presented by Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue checks from the Hotel/Motel Tax Fund to Parks and Recreation Commission in the amount of $35,000.00, to the Convention and Visitors Bureau in the amount of $45,000.00 and to the Recreation Enhancement Fund in the amount of $10,000.00 as presented by the Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General School Fund in the amount of $16,500 payable to WV State Auditor’s Office for the Magistrate Court 2016 agreed-upon procedures audit costs as presented by the Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Putnam County TIF Fund in the amount of $653,235.39 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered March 1, 2018 to March 15, 2018

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 for April Invoice

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 for April Invoice

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $92.83 payable to Office Depot for supplies

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $450.00 payable to Alere Toxicology Services, Inc. for drug testing

An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $480.45 payable to eLab Solutions for drug testing supplies

Commissioner Foster made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #3 in the amount $653,235.39 for reimbursement from the Series 2018A Building Commission Bonds as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Clyde Lee Arline, Jr., Clarice Edna Smith Bayliss, Donald Louis Boggs, Richard Eugene Campbell, Marvel Lee Cottrill, Myrtle Othel Epling, Michael Brenton Gilmore, Billy Gene Jeffers, Dorcas Annette Kent, Fred Eugene Moore, John Hansford Morris, Lynn M. O’Brien, Clem Jay Pemberton, Sr., Betty Lee Poster, Helen Irene Sayre, Edna Carleene Snead, William Ray Sovine, Vilma Jean Thomas

Long Form Settlement:                 Darnell Vernon Beckner

An Order to disburse the sum of $226.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reappoint Amy Jo Stout as Executrix DBN to complete administration of the Estate of James Richard Stout due to the death of Georgette B. Stout, former Executor.

An Order to reopen the Estate of Billy R. Beckett and appoint Beverly Hope Hinrichs as Executrix DBN due to the death of Helen Beckett, former Executrix for the sole purpose of mesothelioma litigation.

An Order to reopen the Estate of Helen Louise Beckett and appoint Beverly Hope Hinrichs as Executrix for the sole purpose of mesothelioma litigation.

An Order to reopen the Estate of David Lee McClure and appoint David J. McClure as Administrator DBN due to the death of Nancy Ann McClure, former Administratrix, for the sole purpose of asbestosis litigation.

An Order to reopen the Estate of Nancy Ann Edens McClure and appoint David J. McClure as Executor for the sole purpose of asbestosis litigation.

An Order to reopen the Estate of Wanda Lee Stover and appoint Tina Flora as Administratrix for the sole purpose of enforcing a land contract.

An Order to reappoint Dale Lee Harris as Administrator CTA in the Estate of William A. Harris due to the death of Della Mae Mattox former Executrix.

An Order to approve the Yearly Accounting of David K. Sheppard, Executor of the Estate of Richard Bruce Zegeer and to approve the partial distribution contained therein.

An Order to reopen the Estate of Genevive “AKA” Zelfa Hedrick for the sole purpose of receiving a claim the decedent filed on the Estate of Stan Farley and appoint Pamela J. Casto as Executrix.

An Order to admit the Last Will and Testament of Donald Lee LaGrand to probate and appoint Ronald Edwin LeGrand as Executor DBN of the Estate of Donald Lee LeGrand, without bond, to complete administration, and releasing the bond posted by Nancy Edwards for the now deceased, former Administratrix, Julia Etta Saunders LeGrand.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from March 10, 2018 through March 23, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 10:30 a.m., having no further business, Commissioner Foster made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, April 10, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

March 13, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,964.00 for January 2018 Optical and Dental Benefits

An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,912.50 for February 2018 Optical and Dental Benefits

An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $19,887.46 for January 2018 payroll expenses

An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,525.09 for February 2018 payroll expenses

An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $602.39 for January 2018 payroll expenses

An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $546.29 for February 2018 payroll expenses

An Order that lists the election officials received from the Democratic and Republican Executive Committees be named Election Officials for the purpose of conducting the Primary Election to be held on May 8, 2018Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of February 22, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

Five for Denver R. Boggs, Caitlin Campbell et al, five for Susan Erwin, Susan F. Erwin, two for Stacy (Richardson) &/or John E. Groom, two for Brad Hayes, James &/or Belinda Henson, Janelle Mullins, two for Stephen or Janelle Mullins, Michael &/or Jeanette Saunders, five for Jonathan O. & Kendra J. Schilling, James D. &/or Teresa M. Thacker, Della R. &/or William Davie Young

28 Erroneous Assessments were approved totaling $13,847.84 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Hannah Witt, Part-time, Kennel Tech/Office Assistant, Department 716, effective February 20, 2018 as presented by the Commission Secretary

An Order to delete from payroll Christian Powers, Full-time, Investigator, Department 405, effective March 9, 2018 as presented by the Commission SecretaryCommissioner Andes seconded the motion. The motion carried unanimously.

JAMEY HUNT, DAY REPORT DIRECTOR

Commissioner Foster made a motion to authorize the President to sign an Application for the Community Corrections Grant Application as presented by Mr. Hunt. Commissioner Andes seconded the motion. The motion carried unanimously.

BUDGET HEARINGS

County Clerk Brian Wood appeared before the Commission to present his budget with minimal changes. Commissioner Foster inquired about the part-time employee, Mr. Wood explained a full-time employee passed away; therefore, he replaced them with a part-time employee and divided the remaining money to his employees as an incentive.

Prosecuting Attorney Mark Sorsaia appeared before the Commission to present his budget with minimal changes furthermore said his budget flat lined for the last several years. Mr. Sorsaia reflected on the erratic violent episodes, which have occurred in the last year and a half with law enforcement discharging firearms four times. Commissioner Andes inquired if the incidents were drug related and Mr. Sorsaia confirmed they were.

Circuit Clerk Ronnie Matthews appeared before the Commission explaining his budget is similar to the last few years, but requested an increase to travel and training. Mr. Matthews reported an increase in pro se divorces, which creates additional work for staff. Mr. Matthews also has one employee working daily in family court and may need an additional part-time employee in the future. President Skidmore asked how the office is running with the recent staffing changes, which Mr. Matthews stated Ms. Young is retiring and the training need continues with newer employees. Commissioner Andes asked if they could charge for assisting the public with pro se divorce paperwork, which Mr. Matthews confirmed they could not.

Sheriff Steve Deweese appeared before the Commission to present his budget reporting increases to professional services, contracted services, ammunition, postage, printing, and vehicle repairs. Sheriff Deweese requested an additional deputy sheriff then Commissioner Andes inquired about the federal grant for deputy pay, which Sheriff Deweese stated Putnam County does not qualify for it. Commissioner Foster inquired about line item 59, which County Manager Jeremy Young said there was an error that was corrected. Sheriff Deweese stated he will need to replace seven vehicles this year and requested the continuance of their part-time employee. Commissioner Foster asked how many hours for the part-time employee, which Sheriff Deweese said he requested twenty hours. Commissioner Andes asked if there would be a benefit to ask legislature if we can email instead of mailing, which Sheriff Deweese agreed it would.

LARRY FRYE, COUNTY ATTORNEY

Commissioner Foster made a motion to approve the amended smoking policy ordinance to include e-cigarettes as presented by Mr. Frye. Commissioner Andes seconded the motion. The motion carried unanimously.After discussion, the Commissioners requested County Attorney Larry Frye prepare a policy to prohibit all tobacco products in courthouse facilities.

BUDGET HEARING

Assessor Sherry Hayes appeared before the Commission to present her budget with increases in several line items and requested a raise for her employees. Ms. Hayes is moving two employees from 406 to 407 and two from 407 to 406.

TIM KEATON, PLANNER

At 10:04 a.m., Tim Keaton presented a Text Amendment 18-01 requested by Eddie Morgan for Recreational Vehicle, Recreational Vehicle Park and Recreational Vehicle Site Special Permit use in a “A” Agricultural District, “R-C” Rural County District and “R-R” Rural Residential District, “N-C” Neighborhood Commercial District, “C-1” Suburban Commercial District.

At 10:16 a.m., Commissioner Andes made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Skidmore opened the public hearing and asked for public comments; David Hobba requested an expansion to include of “C-1” as an option and believes experts should be involved in creating rules and regulations for campgrounds.

At 10:19 a.m., Commissioner Foster made a motion to close the public hearing. Commission Andes seconded the motion. The motion carried unanimously.

After discussion, Commissioner Foster made a motion to include “N-C” and “C-1”, accept “seasonal” with March 1 to December 31 as the designated time period, and approve the Text Amendment 18-01 as presented by Mr. Keaton. Commission Andes seconded the motion.  The motion carried unanimously.

The County Commission made the following FINDINGS OF FACT: (1) The amendment would protect and promote the public health, safety, convenience, moral, and general welfare by providing people the opportunity to move into the area, use for recreation, give people a place to go in the summer, and visit Putnam County (2) The amendment is consistent with the adopted comprehensive plan because it utilizes land to its maximum capability and allows for growth of Putnam County.

RECESS

At 10:30 a.m., Commissioner Andes made a motion to take a five minute recess. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:35 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve and affirm the President’s signature on Change Order #5 for Pro Grass for the Valley Park Synthetic Turf Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and affirm the President’s signature on Change Order #5 for Wolf Creek Contracting for the Valley Park Improvement Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and affirm the President’s signature on Change Order #11 for Swope Construction for the Valley Park Community Project contingent upon Swope Construction verifying there will be no additional change order for regrading or landscaping due to the approximate six-inch elevation drop in the back deck/patio area as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

County Manager Jeremy Young presented (2) bids for the Scoreboard Support Structures for Valley Park Project as follows: 1) Martin Steel of Huntington with a bid of $6,775 and (2) Engel Welding of St. Albans with a bid of $12,100.

Commissioner Foster made a motion to award the Scoreboard Support Structures for Valley Park to Martin Steel as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

County Manager Jeremy Young presented (2) bids for the demolition of existing restroom and construction of a new restroom at Valley Park Soccer Field as follows: 1) Wolf Creek Contracting with a bid of $249,000 with substantial completion by May 11, 2018 and final completion by May 25, 2018 and (2) Swope Construction with a bid of $263,000 would plan to have substantial completion by May 11, 2018 and final completion by May 25, 2018.

Commissioner Foster made a motion to award the demolition of existing restroom and construction of a new restroom at Valley Park Soccer Field to Wolf Creek Contracting for an upcoming change order as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department #700 for uniforms and overtime as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $342.00 payable to Help for Animals for services provided as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $150,000 payable to the Putnam County Building Commission Series B Bond Revenue Account, toward Waterworks Revenue Bond payments as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $1,472,25 payable to Cunningham Associates, Inc. for tennis equipment at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $4,658.29 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $87.59 payable to Charleston Newspapers for the bid advertisement of furniture at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $36,157.98 payable to Capital Builders for work done on the Demolition and Maintenance Building project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $1,047,869.31 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $147,234.04 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $34,640.80 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

An Order to issue a check from the Putnam County TIF Fund in the amount of $274,587.47 payable to WesBanco Bank, Inc. Trustee (Revenue Fund) – Trustee is to issue debt service payments for Putnam Bonds 2017AB

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign Requisition #2 in the amount $1,237,479.46 for Putnam County Building Commission Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign documents authorizing ACH payments as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the TIF Fund in the amount of $34,473.96 payable to WesBanco Bank, Inc. Trustee beginning March 25, 2018 through May 25, 2019. Trustee is to issue debt service payments for Building Commission Lease Revenue Bonds, Series 2018A as presented by Mr. Young.  Commissioner Andes seconded the motion.  The motion carried unanimously.

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,544.00 payable to West Virginia Board of Risk and Insurance Managements for quarterly premium

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $420.00 payable to Anthony Craigo for professional services rendered January 1, 2018 to January 31, 2018

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $907.00 payable to Chris Moles for professional services rendered February 1, 2018 to March 1, 2018

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $376.00 payable to Alere Toxicology Services, Inc. for drug testing

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $480.93 payable to eLab Solutions for drug testing supplies

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $979.00 payable to Track Group for monitoring

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $111.24 payable to Swana Lovejoy for mileage reimbursement

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $571.08 payable to Sprint

17. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela L. Smith for professional services rendered February 19, 2018 to February 28, 2018

18. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered February 12, 2018 to February 23, 2018

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,456.00 payable to Thomas M. Lyvers, Sr. for professional services rendered March 1, 2018 to March 9, 2018

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $624.00 payable to Thomas M. Lyvers, Sr. for professional services rendered February 26, 2018 to February 28, 2018

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,380.00 payable to Kimberly Sizemore for professional services rendered February 1, 2018 to February 28, 2018

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

LARRY FRYE, COUNTY ATTORNEY

Commissioner Foster made a motion to approve and authorize the President to sign the addendum to collection laws services network agreement from Atkins & Ogle as presented by Mr. Frye. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Floyd Ray Bailes, Virginia Leigh Barr, Charlotte Ann Curtiss, Harry Richard Delaney II, Myrtle Neva Hart, Gerald Ray Jividen, David Earl Marsh, Betty Louise McClung, Dorothy Ellison Meeker, Thelma Irene Moss, Mildred Catherine D. Roberts, Winoma Marguerite Spurgeon, Carroll Keith Stone, Doris Isabell Thompson

Long Form Settlement:                 Gary Paul Landers

An Order to disburse the sum of $155.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $179.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reappoint Donna Lynn Reid as Executrix to complete administration of the Estate of Roseliend Ethel Reid due to the death of John Michael Reid, former Executor.

An Order to reopen the Estate of Denver L. Adkins and appoint Jerry W. Bell as Executor due to a medical issue of Rhoda Adkins, former Executrix, for the sole purpose of asbestosis litigation.

An Order to reopen the Estate of James Allen Studyvin and appoint Flora Francis as Executrix for the sole purpose of obtaining medical records.

An Order to approve the disclaimer of Brenda Joyce Craigo in the Estate of Michael L. Craigo, deceased.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from February 16, 2018 through March 9, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Yvonne and Jim Litton whose home is located across from the Commons Building appeared before the Commission to report flooding on their property, which they believe, is related to the construction at Valley Park. County Manager Jeremy Young said there is a meeting tomorrow at 9:00 a.m. at Valley Park to discuss the flooding and they are welcome to come.  The Commissioners assured them the issue would be corrected as soon as they determine the cause.

ADJOURN

At 11:11 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Tuesday, March 27, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

February 22, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

TERRY MARTIN, REGIONAL INTERGOVERNMENTAL COUNCIL

Commission Foster made a motion to approve and authorize the President to sign the Resolution Authorizing the Acceptance of a HUD Community Development Block Grant for the Manila Ridge Waterline Extension as presented by Mr. Martin. Commissioner Andes seconded the motion. The motion carried unanimously.

Mr. Martin appeared before the Commission stating this is the sixth year we have applied for the grant and has shared the timeline for the project. Commissioner Andes thought we were ready to go. Mr. Martin said the design is complete, however there is a process including verifying easements, bidding etc. Commissioner Andes requested an update every two weeks. President Skidmore wanted to go on record to thank Senator Jeffries for his efforts that aided in obtaining this grant.

PUBLIC COMMENTS

Several citizens reported they already signed easement agreements when Terradon came through seven or eight years ago. Mr. Martin said they are going to verify what they have along with getting the agreements they need. Mayor Fred Halstead who is an inspector for Terradon stated he would be working with residents to ensure they receive all the agreements needed.

A citizen asked about a tap for property without structure, which Mayor Halstead answered typically they do not give a tap for properties without a structure.

A citizen asked what the tap fees are, which Mr. Martin thinks is approximately $300.

A citizen asked about the specifications for lines and regulators, which Mr. Martin said they would be passed out at the time of the construction.

A citizen who lives on the other end of Jim Ridge asked how likely she is to get water, which President Skidmore stated they have only done one project during his term in office. President Skidmore explained they are still paying for 2001-2002 water projects with thirty-year terms, but will continue to apply for water projects through grants.

A citizen asked about the possibility of getting grant funding for phase three, which President Skidmore responded he feels we are unlikely to receive a grant award next year, since we received one this year. Mr. Martin said he would start the process for the Small Cities Block Grant in March.

A citizen asked if they would do any side roads, which Commissioner Andes said that will be for the engineers to decide.

A citizen asked if they would have to pay a monthly fee to West Virginia American Water, which Mr. Martin believed they would.

A citizen asked when construction would begin, which President Skidmore responded October 1, 2018.

Commissioner Foster said this was laid out before he got here, but he is inclined to serve as many people as possible for the least amount of money.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of February 13, 2017. Commissioner Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

 An order to add to payroll Jessi Hale, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective February 11, 2018 as presented by the Commission Secretary

An Order to make a payroll change for Laura Byrnes, Part-time, Kennel Tech, Department 716, $9.75/hourly, effective February 25, 2017 as presented by the Commission Secretary

An Order to re-appoint David Turley to serve on the Putnam County Fire Service Board, effective July 1, 2017 with a term to expire on June 30, 2020 as presented by the Commission Secretary

An Order to re-appoint James Dodrill to serve on the Putnam County Planning Commission, effective February 7, 2018 with a term to expire on February 6, 2021 as presented by the Commission Secretary

Commissioner Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to re-appoint David Turley to Putnam County Fire Service Board, effective July 1, 2017 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Regional Intergovernmental Council Executive Director Colt Sandora stated at their last executive committee meeting they reviewed their financials and they are bringing in slightly more than they need. Mr. Sandora said if they receive more grant money, they could not accept it because they do not have match funds.  Mr. Sandora believes there have been some misrepresentations shared by the other commission.  President Skidmore is on the executive committee and an increase in rates was approved; however, the vote was not unanimous, but goes to the full RIC board on March 8, 2018.  Commissioner Foster asked how the rates are determined, which Mr. Sandora explained it is by property evaluation. Commissioner Andes explained when our taxes come in low the county reduces spending.  Commission Andes stated RIC has given out a lot of money in raises and travel expenses went through the roof.  Commissioner Foster asked for a written response to the allegations, which Mr. Sandora agreed to do.

BUDGET HEARINGS

Putnam County Day Report Director Jamey Hunt appeared before the commission to report he requested a two and half percent raise increase for staff, which would come from a grant request, otherwise he has few changes to his budget. President Skidmore verified Mr. Hunt has around one hundred and ten offenders.  Commissioner Foster asked Mr. Hunt if they are required to engage in contractual services for certain items, which Mr. Hunt explained it is more expensive to hire someone for those services.  Commissioner Foster inquired if anyone has contacted Day Report regarding picking up trash that flies off garbage trucks, which Mr. Hunt said daily.  Commission Foster asked if we could legally do anything about this, which County Attorney Larry Frye will look into the matter.

Putnam County Library Director Megan Tarbett appeared before the commission requesting the same amount even though their programs are increasing. Ms. Tarbett asked for staff raises and has plans to add two full time employees.  President Skidmore asked what Ms. Tarbett thought she could expect from the state, which she has heard it will not change.  Commissioner Andes asked if Ms. Tarbett expects the money from the school board to increase, which she stated she hopes so.

Putnam County Health Department Administrator Lita Kirk appeared before the commission to introduce the new Administrator Brandy O’Dell who has a background in grants management. Ms. Kirk requested the same as last year, and overall their budget is lower.  Ms. Kirk reported their audit is close to completion.  Ms. Kirk announced they are conducting a community health assessment.

Putnam County Development Authority Executive Director Drew Dunlap appeared before the commission with his goal to move towards self-sufficiency in terms of funding. Mr. Dunlap obtained a grant for a three-year position for business retention and expansion program, which allowed them to hire Will Miller.  Mr. Dunlap reported their state funding is shrinking by fifty percent and they are requesting a 2.5% increase from the Commission.  Commissioner Foster stated he presented a survey to PCDA board regarding Commission contribution amounts in other counties where Putnam County Commission was either the top or one of the top contributors.  Commissioner Foster asked if they are looking for alternative sources and have they checked with other development authorities for alternate measures to obtain revenue.  Mr. Dunlap said they are looking into other ways including leases.

Putnam County Parks & Recreation Executive Director Jarrod Dean appeared before the commission to report they are working towards self-sufficiency. Mr. Dean has set many goals including marketing, rebranding parks, and obtaining revenue through sports events and the community center.  Mr. Dean announced the WV Recreation and Parks Association Annual Conference is scheduled at the community center and a world champion designed their eighteen whole disc golf course.  Mr. Dean refinanced loans and has plans to use revenue to help pay off their debts and plans to apply for additional grants.  Mr. Dean is working with Judge Reeder on the Second Chance Program with two employees from the program on their maintenance crew.  Mr. Dean requested an increase from the Commission.  President Skidmore asked about projected rentals, which Mr. Dean said should increase.  Commissioner Foster asked if the CVB is helping to promote the parks, which Mr. Dean verified they are.

RECESS

At 7:08 p.m., Commissioner Foster made a motion to take a short recess. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 7:13 p.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 7:13 p.m., Commissioner Foster made a motion to enter into executive session to finalize and approve the opiod panel complaint with Alan Pritt of Pritt & Spano. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 7:39 p.m., Commissioner Foster made a motion to enter back into regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize Alan Pritt to file the opiod panel complaint. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve and authorize the president to sign Capital Business Interiors for the ballroom furniture for Valley Park Community Center Project at presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the president to sign Capital Business Interiors for the pre-function space for Valley Park Community Center Project at presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign Change Order #10 for the Valley Park Community Center Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Animal Shelter Department #716 for training and education as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Building and Grounds Department #424 for capital outlay equipment as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Judicial Building Department #425 for capital outlay equipment as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the E-911 Fund in the amount of $6,566.85 made payable to the E-911 Wireless Fund representing 3% of the monthly E-911 wireless subscriber fees as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $1,000.00 made payable to the Future Farmers of America as a contribution towards a rodeo event as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the TIF Fund in the amount of $13,924.25 made payable to the WesBanco Bank, Inc., Trustee Revenue Fund – Trustee is to issue debt service payments for Putnam Bonds 2017AB as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the TIF Fund in the amount of $206,330.98 made payable to the Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission as presented by Mr. Young. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,890.00 payable to Angela L. Smith for professional services rendered February 1, 2018 to February 15, 2018.  Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the first Requisition in the amount $548,064.44 for Putnam County Building Commission Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Billy Joe Beaver, Juanita Burford, James Edgar Halstead II, Ralph David Randolph, Elsie Louise Smalley, Jeffrey Brian Smith

Long Form Settlement:                 Darlene Sanson Tyler

An Order to disburse the sum of $88.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the Yearly Accounting Report of Rebecca E. Martin, Administratrix of the Estate of Timothy Michael Chapman.

An Order to reappoint Jerena Fillinger as Administratrix DBN to complete administration of the Estate of Timmy Joe Fillinger due to the resignation of Patrese Fillinger former Administratrix and to release the bond for Patrese Fillinger.

An Order to reappoint William J. Kelley as Administrator CTA DBN to complete administration of the Estate of James H. Kelley due to the death of Wilma Jean Kelley, former Executrix.

An Order to reopen the Estate of Wayne W. Garrison and appoint Rosemary G. Garrison as Executrix for the sole purpose of West Virginia Water litigation.

An Order to reopen the Estate of Mary Delores Henderson and appoint Robert Sean Henderson as Executor for the sole purpose of amending the appraisement.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from February 10, 2018 through February 16, 2018

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

President Skidmore confirmed with Mr. Frye that the recommended professions for Putnam County Planning Commission board members is state code. Commission Foster feels we have a balanced group for state code requirements.

Commissioner Foster made a motion to re-appoint James Dodrill to Putnam County Planning Commission, effective February 7, 2018 with a term to expire on February 6, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:59 p.m., having no further business, Commissioner Andes made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, March 13, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

February 13, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of January 25, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Erroneous Assessments as presented:

Howard III &/or Melissa Knicely, Sprint Nextel

2 Erroneous Assessments were approved totaling $951.72 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Barry Best, Full-time, Corporal, Department 700, effective February 22, 2018 as presented by the Commission Secretary

An Order to add to payroll Devin S. Weis, Full-time, Deputy, Department 700, $19.66/hourly, effective February 26, 2018 as presented by the Commission Secretary

An Order to add to payroll Lindsay Murphy, Part-time, Office Assistant I, Department 402, $11.00/hourly, effective February 14, 2018 as presented by the Commission Secretary

An Order to re-appoint Ronald Foster to serve on the Putnam County Planning Commission, effective February 7, 2018 with a term to expire on February 6, 2021

An Order to re-appoint Douglas Pierson to serve on the Putnam County Parks & Recreation Board, effective September 1, 2016 with a term to expire on August 31, 2019

An Order to re-appoint Steve Browning to serve on the Putnam County Historic Landmark Board, effective March 29, 2017 with a term to expire on March 28, 2020

An Order to re-appoint Linda Bush to serve on the Putnam County Historic Landmark Board, effective March 29, 2017 with a term to expire on March 28, 2020

An Order to re-appoint Lee Casto to serve on the Putnam County Historic Landmark Board, effective March 29, 2017 with a term to expire on March 28, 2020

An Order to re-appoint Lowell Wilks to serve on the Putnam County Historic Landmark Board, effective March 29, 2017 with a term to expire on March 28, 2020

An Order to re-appoint Linda Lou Erwin to serve on the Putnam County Library Board, effective July 1, 2015 with a term to expire on June 30, 2020

An Order to re-appoint Veronica Parkins to serve on the Putnam County Library Board, effective July 1, 2017 with a term to expire on June 30, 2022

An Order to re-appoint Judie Sydenstricker to serve on the Putnam County Library Board, effective July 1, 2016 with a term to expire on June 30, 2021

An Order to re-appoint Jim Dillon to serve on the Putnam County Board of Health, effective July 1, 2016 with a term to expire on June 30, 2021

An Order to appoint Jeff Barnes to serve on the Putnam County Parks and Recreation Board, effective February 13, 2018 with a term to expire on August 31, 2020

An Order to appoint David Meadows to serve on the Putnam County Planning Commission Board, effective February 13, 2018 with a term to expire on February 6, 2021

Commissioner Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Andes made a motion to re-appoint Ronald Foster to serve on the Putnam County Planning Commission, effective February 7, 2018 with a term to expire on February 6, 2021. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Douglas Pierson to serve on the Putnam County Planning Parks & Recreation Board, effective September 1, 2016 with a term to expire on August 31, 2019. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Steve Browning to serve on the Putnam County Historic Landmark Board, effective March 29, 2017 with a term to expire on March 28, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Linda Bush to serve on the Putnam County Historic Landmark Board, effective March 29, 2017 with a term to expire on March 28, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Lee Casto to serve on the Putnam County Historic Landmark Board, effective March 29, 2017 with a term to expire on March 28, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Lowell Wilks to serve on the Putnam County Historic Landmark Board, effective March 29, 2017 with a term to expire on March 28, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Linda Lou Erwin to serve on the Putnam County Library Board, effective July 1, 2015 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Veronica Parkins to serve on the Putnam County Library Board, effective July 1, 2017 with a term to expire on June 30, 2022. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Judie Sydenstricker to serve on the Putnam County Library Board, effective July 1, 2016 with a term to expire on June 30, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to re-appoint Jim Dillon to serve on the Putnam County Board of Health, effective July 1, 2016 with a term to expire on June 30, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to reduce the number of board members on Putnam County Planning Commission from fifteen to eleven through attrition as terms expire. Commissioner Foster tabled his motion to allow County Attorney Larry Frye the opportunity to research if a quorum is based on active members or total potential members.

DOUG TATE, ALPHA TECHNOLOGIES

Doug Tate appeared before the Commission to present an update on how likely Putnam County is for being hacked. Mr. Tate explained the information is backed up to a server along with having several firewalls, so the county is protected. Mr. Tate explained if the county were hacked then our system could be down as little as a few days and up to a week and a half depending on the situation. Mr. Tate explained IT is changing their services so equipment replacement will be built into monthly and annual costs. County Manager Jeremy Young is going determine if we have cyber security insurance and if so ensure we are meeting our requirements.

VALLEY PARK COMMUNITY CENTER IT & SECURITY PROJECT DECISION

After discussion, Commissioner Foster made a motion to approve the bid from Alpha Technologies for $24,031.05 for the Valley Park Community Center IT and Security Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign the Alpha Technologies quote for the Valley Park Community Center IT and Security Project as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:41 a.m., Commissioner Foster made a motion to enter into executive session for a Parks & Recreation board interview with Jeff Barnes. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 10:15 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Jeff Barnes to serve on the Putnam County Parks and Recreation Board, effective February 13, 2018 with a term to expire on August 31, 2020. Commissioner Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 10:16 a.m., Commissioner Foster made a motion to enter into executive session for a Putnam County Planning Commission Board interview with David Meadows. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 10:42 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

County Attorney Larry Frye verified a quorum is based on the number of members serving on a board.

Commissioner Foster made a motion to reduce the number of Putnam County Planning Commission board members to eleven. After discussion, Commissioner Foster withdrew his motion to allow the Commissioners a chance to review the current appointments and the Planning Commission’s by-laws.

Commissioner Foster made a motion to appoint David Meadows to serve on the Putnam County Planning Commission Board replacing David Powell, effective February 13, 2018 with a term to expire on February 6, 2021. Commissioner Andes seconded the motion.  The motion carried unanimously.

DECISION OF FFA FUNDING REQUEST

Commissioner Andes made a motion to donate $1,000.00 to FFA Rodeo. Commissioner Foster seconded the motion.  The motion carried unanimously.

LARRY FRYE, COUNTY ATTORNEY

Commissioner Foster made a motion to approve and authorize the President to sign the Resolution correcting the application for TIF District No. 2 to remove the parcel of real property located at District 11, Map 162, Parcel 31.1 as presented by Mr. Frye. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve and affirm the President’s signature on Change Order #9 for Swope Construction as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

County Manager Jeremy Young appeared before the Commission to present (1) bid for the Valley Park Community Center Furniture Project as follows: 1) Capitol Business Interiors with a bid of $24,793.00 for the pre-function space, $151,197.23 for the banquet hall, and $119,062.65 alternate banquet hall.

Commissioner Foster made a motion to accept the bid from Capitol Business Interiors pending review by Commission staff. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to accept the bid from Capitol Business Interiors for the Putnam County Parks and Wave Pool offices covered under their state contract for $29,840.73 as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Circuit Clerk Department #403 for unexpected tax charges as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department #700 for professional services as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department #705 for uniforms as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Spay and Neuter Fund in the amount of $70.25 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $122,204.23 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $1,780.02 payable to Capital Builders for the work done on the Demolition and Maintenance Building project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $254.50 payable to Triad Engineering, Inc. for the work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $25,890 payable to Game Time for the playground equipment for the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $9,316.58 payable to ZMM Architects and Engineers for the work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for the work done on the Demolition and Maintenance Building project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $501,173.65 payable to Swope Construction for the work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $7,135.76 payable to Putnam Public Service District for the work done on the Maintenance Building project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $377.90 payable to Putnam Public Service District for the work completed on the Cow Creek Tank and Water Project

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion.  The motion carried unanimously.

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $679.97 payable to Office Depot

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 February Invoice

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 February Invoice

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $131.24 payable to Office Depot

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $315.00 payable to Anthony Craigo for professional services rendered December 1, 2017 to December 31, 2017

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $192.50 payable to Alere Toxicology Services, Inc. for drug testing

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $764.00 payable to Track Group for monitoring

17. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered January 15, 2018 to January 26, 2018

18. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,160.00 payable to Angela L. Smith for professional services rendered January 16, 2017 to January 31, 2017

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 March Invoice

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 March Invoice

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $555.00 payable to Chris Moles for professional services rendered January 1, 2018 to January 31, 2018

22. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,335.00 payable to Kimberly Sizemore for professional services rendered January 1, 2018 to January 31, 2018

23. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $285.54 payable to Sprint

24. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,938.00 payable to Prestera Center for mental health services

25. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $624.00 payable to Thomas M. Lyvers, Sr. for professional services rendered January 29, 2018 to January 31, 2018

26. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,456.00 payable to Thomas M. Lyvers, Sr. for professional services rendered February 5, 2018 to February 9, 2018

Commissioner Foster made a motion to approve the orders as presented. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #8 in the amount $668,126.74 for reimbursement from the Series 2017A Bonds Project Fund as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:             Belva Jean Bennett, Harold Junior Callihan, Margaret Lucille Croson, Edward L. Dean, Denver Dillon, John Riley Doss, Connie Jane Graves, Kevin Lee Maxson, Sara Lee Maxson, John D. Mowrer, Claxton Frazier Smith, Jr., George Asbury Stover, Larry Allen Sutphin, Helen Marie Thornton

Long Form Settlement:                   Mary Elizabeth Hodges

An Order to disburse the sum of $210.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $178.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of John Riley Doss and appoint Deborah J. Childers as Executrix for the sole purpose of handling a creditor.

An Order to reopen the Estate of Thomas Edward Fortner and appoint Rebecca S. Fortner as Executrix for the sole purpose of transferring stock.

An Order to reopen the Estate of Sara Lee Maxson and appoint Kristopher L. Maxson as Administrator DBN for the sole purpose of amending the appraisement to add assets.

An Order to reopen the Estate of Kevin Lee Maxson and appoint Kristopher L. Maxson as Executor for the sole purpose of amending the appraisement to add assets.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from January 19, 2018 through February 9, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

David Powell appeared before the Commission to thank them for allowing him to serve on the Putnam County Planning Commission Board, and would have liked to continue serving on the board. Mr. Powell asked why he was not considered for re-appointment given nearly twenty years serving along with his experience in planning and zoning.  Commissioner Foster said his philosophy in general is to restrict the number of years someone sits on a board with some certain exceptions, which gives more people the opportunity to serve on a board.  Commissioner Foster also said our previous County Attorney had addressed recusals and Mr. Powell had two abstentions, with one being after our current County Attorney researched and provided a letter regarding recusals due to a conflict of interest. Commissioner Andes said for the same reason being number of years served and because Mr. Powell had abstained from voting on two occasions.  President Skidmore said the by-laws require a farmer to sit on the board, which is why we appointed David Meadows.  Mr. Powell asked if that meant since there was no farmer or someone representing agriculture on the Planning Commission for approximate three months that any actions set forth or recommendations during that time could be challenged.  County Attorney Larry Frye said the by-laws recommend having people with different occupations, but is not mandatory.

ADJOURN

At 11:25 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Thursday, February 22, 2018 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

January 25, 2018

OPENING

Commissioners Stephen A. Andes and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Letters to the Democratic and Republican Executive Committees requesting the list of poll workers for the purpose of conducting the Primary Election to be held on May 8, 2018

Emergency Absentee Voting Policy

Order authorizing the Putnam County Clerk’s office to be open from 9:00 a.m. until noon on Saturday, January 27, 2018 for the purpose of permitting individuals to file candidacy papers for political officeCommissioner Andes made a motion to approve and sign the presented documents. President Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Andes made a motion to approve the minutes of January 9, 2018. President Skidmore seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Andes made a motion to approve the Erroneous Assessments as presented:

Two for Alltel Communications LLC, Richard Burch c/o James Sovel, six for Clearshot Communications, five for Cellco Partnership, Jonathan R. &/or Emily S. Hoffman, four for Ram Technologies, Caleb J. & Joel Jackson Townsend

20 Erroneous Assessments were approved totaling $8,329.04 in deduction of taxes.

President Skidmore seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Andes made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Matthew Henson, Full-time, Day Report Officer, Department 731, effective January 19, 2018 as presented by the Commission Secretary

An Order to add to payroll Hannah Witt, Part-time, Kennel Tech/Office Assistant, Department 716, $9.00/hourly, effective January 12, 2018 as presented by the Commission Secretary

An Order to add to payroll Cortney Whittington, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective January 17, 2018 as presented by the Commission Secretary

An Order to add to payroll Kimberly Hunt, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective January 22, 2018 as presented by the Commission Secretary

An Order to add to payroll Candyce Melton, Part-time, Office Assistant, Department 403, $10.00/hourly, effective January 29, 2018 as presented by the Commission Secretary

An Order to appoint Stephen A. Andes to serve on the Putnam County Convention and Visitors Bureau Board, effective January 25, 2018 with a term to expire on June 30, 2020President Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

President Skidmore made a motion to appoint Stephen A. Andes to serve on the Putnam County Convention and Visitors Bureau Board, effective January 25, 2018 with a term to expire on June 30, 2020. Commissioner Andes seconded the motion. The motion carried unanimously.

ALAN PRITT, PRITT & SPANO

Alan Pritt appeared before the Commission to notify the Commissioners of his plans to draft the paperwork for County Attorney Larry Frye to review in order to be included on the Multi District Litigation Panel for the Prescription Drug Litigation.

WILL MILLER, PUTNAM COUNTY DEVELOPMENT AUTHORITY

Commissioner Andes made a motion to approve the Resolution for Putnam County Development Authority to apply for West Virginia Industrial Roads Program Project as presented by Mr. Miller. President Skidmore seconded the motion. The motion carried unanimously.

JIM WITHROW

Jim Withrow appeared before the Commission to present the conservation programs offered by Western Conservation District including curbing erosion, conserving and improving soil health, conserving water resources, protecting waterways from erosion and degradation, managing manure, managing grazing lands, establishing wildlife habitat, managing forestlands, and improving air quality and conserving energy followed by a short video.

Jim Withrow also requested funding for the FFA Rodeo. Commissioners will make a decision at the February 13, 2017 Commission meeting.

TIM HANNA, PROJECT COORDINATOR

Commissioner Andes made a motion to approve and authorize the President to sign the VAWA Grant Application as presented by Mr. Hanna. President Skidmore seconded the motion. The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Andes made a motion to approve and authorize the President to sign Change Order #1 for the Valley Park Maintenance Building Project as presented by Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Circuit Clerk Department #402 for training and education as presented by Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Elections – County Clerk Department #413 for building and equipment rental as presented by Mr. Young. President Skidmore seconded the motion. The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $2,500.00 payable to West Virginia University Cooperative Extension for quarterly payment as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the Spay and Neuter Fund in the amount of $69.00 payable to Help For Animals for services provided as presented by Mr. Young. President Skidmore seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $28,300.72 payable to WesBanco Bank, Inc, Trustee is to issue debt service payments for Putnam Bonds 2017 AB

An Order to issue a check from the Putnam County TIF Fund in the amount of $212.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $7,561.12 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

Commissioner Andes made a motion to approve the orders as presented. President Skidmore seconded the motion. The motion carried unanimously.

 4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela L. Smith for professional services rendered January 1, 2018 to January 11, 2018

5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered January 1, 2018 to January 12, 2018

Commissioner Andes made a motion to approve the orders as presented. President Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Dorothy Marie Bailes, Hurcy Jackson Clark, Florence Arbutus Covert, Elizabeth Anne Cremering, Aurella G. Dunlap, Gilbert Dale Harbert, Betty Jo Helmick, Oscar Ollie Kosa, Robert Lewis Matthews, Jr., Josa Alice Moles, Jack Edward Neeley, Densil Clinton Neumeyer, Marry Ann Osborne, Elden Arthur Tucker, Sr., William Merritt Whitten

Long Form Settlement:                 None

An Order to disburse the sum of $203.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the Annual Accounting Report of Nancy Austin, Executrix, of the Estate of William E. Warner.

An Order to approve the Annual Accounting Report of Carol S. Hodges, Administratrix of the Estate of Larry Garrett.

An Order to approve the reopening of the Estate of Juanita Burford for the sole purpose of amending the appraisement to add real estate and appointing Kevin Sloan as Executor due to the death of former Executor, Ronsford Burford.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from January 6, 2018 through January 19, 2018.

Commissioner Andes made a motion to approve the documents as presented and authorize the President to sign. President Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

Billy Gillispie of Gillispie Towing appeared before the Commission to ask to be included on towing for 911. Commissioners explained our policy is prepared every three years.  Commission Secretary will determine what year it will be prepared and contact Mr. Gillispie with the information.

ADJOURN

At 10:01 a.m., having no further business, Commissioner Andes made a motion and President Skidmore seconded to adjourn the regular session of the County Commission until Thursday, February 13, 2018 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

January 9, 2018

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,053.00 for November 2017 Optical and Dental Benefits

An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,053.00 for December 2017 Optical and Dental Benefit

An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $88.79 for December 2017 payroll expenses

An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,551.76 for November 2017 payroll expenses

An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,500.92 for December 2017 payroll expenses

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of December 28, 2017. Commissioner Andes seconded the motion.  The motion carried unanimously.

COMBINE/DIVIDES AND ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to approve the Divide Orders and Erroneous Assessments as presented:

Divide orders for Diana Lynn Barnett, Timothy A. Williams, Eva M. Coleman et al, Willie D. Aldridge et ux, John W. Harrison et ux, Ronial R. Smith et ux, William Rummell, Charles Lane, Charles G. Lipford et al, Donna Keeling, Donald Grant Jr. et ux, Brent Withrow et ux, Orville & Shirley Absten

Erroneous Assessments for Eric S. Brookes et ux, Samuel Stephen Byrnside, William Honeycutt, Hillary Payne, Stephen Richardson et al

5 Erroneous Assessments were approved totaling $3,476.88 in deduction of taxes.

Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Jennifer Bailey, Part-time, Telecommunicator, Department 712, effective January 1, 2018 as presented by the Commission Secretary

An Order to delete from payroll Meghan Board, Part-time, Telecommunicator, Department 712, effective January 1, 2018 as presented by the Commission Secretary

An Order to delete from payroll Gary Call, Full-time, Training & Shift Supervisor, Department 712, effective December 28, 2017 as presented by the Commission Secretary

An Order to add to payroll Gary Call, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective January 1, 2018 as presented by the Commission Secretary

An Order to amend payroll Seth Lewis, Full-time, Deputy Sheriff, Department 700, $14.63/hourly, effective January 8, 2018 as presented by the Commission Secretary

An Order to delete from payroll Anna Smith, Full-time, Deputy Circuit Clerk, Department 403, effective January 4, 2018 as presented by the Commission Secretary

An Order to appoint Bryan B. Escue to serve on the Putnam County Parks and Recreation Commission, effective January 9, 2018 with a term to expire on August 31, 2018

An Order to make a payroll change for Stephanie Smith, Full-time, Chief Deputy Clerk, Department 403, $20.28/hourly, effective January 4, 2018 as presented by the Commission Secretary

An Order to make a payroll change for Hannah Saunders, Full-time, Office Assistant, Department 403, $10.50/hourly, effective January 14, 2018 as presented by the Commission SecretaryCommissioner Andes seconded the motion. The motion carried unanimously.

CHAD STORY DISTRICT DIRECTOR FOR CONGRESSMAN MOONEY

Commissioner Foster introduced Chad Story District Director for Congressman Alex X. Mooney & Susan Azevedo. Mr. Story stated Susan Azevedo District Representative is Putnam County’s point of contact.

LARRY FRYE, COUNTY ATTORNEY

Fred Luckett Secretary and Cam McKeny President of Moorefield Place Owners Maintenance Association located in Scott Depot, West Virginia appeared before the Commission to present a petition requesting Moorefield Place Owners Maintenance Association to be included on the ATV ordinance.

After County Attorney Larry Frye confirmed all requirements had been met, Commission Foster made a motion to approve the petition filed by Moorefield Place Owners Maintenance Association to be included in the ATV Ordinance. Commissioner Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

An Order to issue a check from the Putnam County TIF Fund in the amount of $4,658.29 payable to ZMM Architects and Engineers for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $320.00 payable to ZMM Architects and Engineers for the Demolition and Maintenance Building project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $469,271.64 payable to Swope Construction for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $275,359.58 payable to Wolf Creek Contracting Co LLC for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. President Andes seconded the motion.  The motion carried unanimously.

5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $285.50 payable to Sprint

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 January Invoice

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 January Invoice

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $802.00 payable to Alere Toxicology Services, Inc. for drug testing

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $540.00 payable to Track Group for monitoring

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,050.00 payable to Kimberly Sizemore for professional services rendered November 1, 2017 to November 30, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,155.00 payable to Kimberly Sizemore for professional services rendered December 1, 2017 to December 31, 2017

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $547.50 payable to Chris Moles for professional services rendered November 1, 2017 to November 30, 2017

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $555.00 payable to Chris Moles for professional services rendered December 1, 2017 to December 31, 2017

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 18, 2017 to December 29, 2017

15. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,492.00 payable to Prestera Center for mental health services

Commissioner Foster made a motion to approve the orders as presented. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Requisition for Payment #7 in the amount $767,303.41 for reimbursement for the TIF Bonds as presented by Mr. Young. Commissioner Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:25 a.m., Commissioner Andes made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:36 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to appoint Bryan B. Escue to serve on the Putnam County Parks and Recreation Commission, effective January 9, 2018 with a term to expire on August 31, 2018. Commissioner Andes seconded the motion.  The motion carried unanimously.

LARRY FRYE, COUNTY ATTORNEY

Mr. Frye presented a Petition filed by, Ronnie Roach, who appeared in person. The Petitioner requested that Executrix, Christy Armstead of the Estate of Clarence Rice be removed due to the fact that attempts to contact Ms. Armstead by the Fiduciary office were unsuccessful.

After due notice, the Administrator, Christy Armstead, failed to appear. Mr. Roach explained that Executrix, Christy Armstead has failed to meet her obligation regarding the Estate of Clarence Rice.

After consideration thereof, Commissioner Foster made a motion to grant the Petition to remove Christy Armstead effective immediately and directed the Fiduciary Supervisor to appoint Ronnie Roach as Executrix of the Estate of Clarence Rice. Commissioner Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster motion to approve and authorize the President to sign the order as presented by Mr. Frye. Commissioner Andes seconded the motion.  The motion carried unanimously.

RECESS

At 9:42 a.m., Commissioner Foster made a motion for short recess. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 9:47 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

JOHN STUMP, STEPTOE & JOHNSON

Attorney John Stump appeared before the Commission for Consideration of an Ordinance Authorizing the transfer, and subsequent lease, of certain property by and between the County Commission and the Putnam County Building Commission and the issuance of Lease Revenue Bonds, Series 2018 A by the Putnam County Building Commission

After discussion, Commissioner Foster made motion to approve and authorize the President to sign the Ordinance Authorizing the transfer, and subsequent lease, of certain property by and between the County Commission and the Putnam County Building Commission and the issuance of Lease Revenue Bonds, Series 2018 A as presented by Mr. Stump. Commissioner Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Dorothy May Brown, Betty Lou Burgess, Mary Anne Carney, Eben Cross Comer, Florist Katherine (“Kathern”) Davis, Clark David Dillon, Sr., Elizabeth June P. Dunlap, Phyllis Jean Hudson, Howard Douglas Martin, Kevin Lee Maxson, Tressie McCallister, Marilyn Kay Pemberton, Beulah Marie Riffee, Kathleen M. Rulen, Nancy Kay R. Smith, Alvin Lee Stone, Diana Kay Stone, Shari Phillips Vest, Chester Clinton Wood

Long Form Settlement:                 Ralph Edwin Naumann

Reopen for the Sole Purpose of Asbestosis Litigation:      William David Johnson

An Order to disburse the sum of $175.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $228.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from December 23, 2017 through January 5, 2018.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 10:02 a.m., Commissioner Foster made a motion to enter into executive session for Circuit Clerk Staffing Changes with Ronnie Matthews. Commissioner Andes seconded the motion.  The motion carried unanimously.

At 10:35 a.m., Commissioner Foster made a motion to return to regular session. Commissioner Andes seconded the motion.  The motion carried unanimously.

CIRCUIT CLERK PAYROLL ORDERS

Commission Foster made a motion to approve the Circuit Clerk payroll orders as presented by Circuit Clerk Ronnie Matthews. Commissioner Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

ADJOURN

At 10:36 a.m., having no further business, Commissioner Foster made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Thursday, January 25, 2017 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

December 28, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Depository Bond from Putnam County Bank

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of December 12, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Dave Allen Communications LLC, two for Perry A. &/or Amanda Roach, Perry A. Roach, Larry M. Westfall et ux, John S. Whitt II, two for Nedra Williams

8 Erroneous Assessments were approved totaling $1,567.94 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to make a payroll change for Alexander Jividen, Part-time, Paramedic, Department 715, $11.50/hourly, effective December 26, 2017 as presented by the Commission Secretary

An Order approving the petitioner’s request to rezone property located on Tax Map 151A, Parcel 1, which is located at 278 Staves Branch Road, Fraziers Bottom, WV 25082, to rezone the property from “R-2” Mixed Residential District to “R-R” Rural Residential District.

An Order approving the petitioner’s request to rezone property located on Tax Map 162, Parcel 90, which is located at 18140 Winfield Road, Fraziers Bottom, WV, to rezone the property from “R-2” Mixed Residential District to a “C-1” Suburban Commercial District.

An Order approving the petitioners’ request to rezone property located on Tax Map 223, Parcels 87 and 88; Tax Map 223E, Parcel 4; and Tax Map 223H, Parcels 84.3 and 84.5 from “R-1” Single Family Residential District to a “C-1” Suburban Commercial District

An Order approving the Zoning Text Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, WV pursuant to West Virginia Code Sections 8-24-45 through 8-24-47, to modify Article 1400, “Signs”

An Order to elect Commissioner R. Andrew Skidmore as Commission President for the period of January 1, 2018 to December 31, 2018 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENT

Commissioner Skidmore made a motion to re-appoint James Withrow to serve on the Putnam County Building Commission, effective August 28, 2017 with a term to expire on August 27, 2022. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Mr. Caldwell who owns property in Fraziers Bottom asked why his property was not excluded from the Fraziers Bottom TIF District at which time Commissioner Skidmore explained County Attorney Larry Frye is researching why this was not done and what steps needs to be taken to have the property removed from the TIF District.

FRANK CHAPMAN, OES DIRECTOR

Commissioner Skidmore made a motion to approve and authorize the President to sign the EMPB Grant Reimbursement Request as presented by Mr. Chapman. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #8 for the Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to award the Valley Park Benches Project to Maglan Site Furniture and authorize County Manager Jeremy Young to spend any funds that the Friends at Park are unable to raise. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Department #700 for building and equipment rental as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $19,210.00 payable to the WV State Auditor’s Office for the second half invoice for the FY2016 financial audit as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

An order to issue a check from the Putnam County Building Fund in the amount of $13,128.87 payable to State Electric Supply Co for light poles and fixtures for the Parking Lot Improvements Project

An order to issue a check from the Putnam County Building Fund in the amount of $6,100.00 payable to Absten & Sons LLC for work done on the Parking Lot Improvements Project

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

3. An Order to issue a check from the Putnam County TIF Fund in the amount of $49,400.72 payable to WesBanco Bank, Inc, Trustee – Trustee is to issue debt service payments for Putnam Bonds 2017AB

4. An Order to issue a check from the Putnam County TIF Fund in the amount of $24,750.00 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

5. An Order to issue a check from the Putnam County TIF Fund in the amount of $17,693.90 payable to BSN Sports, LLC for baseball bleachers and batting cages at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered December 4, 2017 to December 14, 2017

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela L. Smith for professional services rendered December 18, 2017 to December 28, 2017

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 4, 2017 to December 15, 2017

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

SHEETZ CERTIFICATE OF APPRECIATION

Commissioner Skidmore recognized Sheetz at 4344 Teays Valley Road, Scott Depot, WV 25560 with a Certificate of Appreciation for their generous lunch donation for the Incident Command System Training and a special thanks to District Manager Jim Williams and Store Manager David Peal.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Richard Franklin Arrington, Lois Pauline Bailey, Helen Louise Beckett, Betty Lou Billups, Brandon Lee Byrd, Harold Colwell, Agnes Lee Deahl, Nancy Allen Edwards, Darrell Eugene Goff, Emma Lee Hammond, Brenda Gail Harrison, Alex Monroe Hill, Sr., Frank Andy Honaker, Lois Bryant Mays, Tamara Faye Mollohan, Helen Virginia Ramsey, Murl Marie Romine

Long Form Settlement:                 David Bertrand Bays, Patricia Marlene Perry, Shelbie Jean Saunders

An Order to disburse the sum of $230.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Michael Lee Craigo for the sole purpose of settling the mortgage and appointing Anthony J. Craigo, Executor, due to the declination of former Executrix Brenda Joyce Craigo.

An Order to reopen the Estate of Billy Gene Jeffers for the sole purpose of distributing proceeds from C8 litigation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from December 9, 2017 through December 22, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to elect Commissioner R. Andrew Skidmore as Commission President for the period of January 1, 2018 to December 31, 2018. President Andes seconded the motion.  The motion carried unanimously.

ADJOURN

At 5:54 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, January 9, 2018 at 9:00 a.m.

Respectfully submitted,

 

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

December 12, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of November 30, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Andrew T. & Angela D. Colagrosso, Michael Shane Foster, two for Merle F. Phalen et al, Melissa Rucker, two for Vasilios P. Manuel et ux

7 Erroneous Assessments were approved totaling $1,474.68 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Judy Graley, Full-time, Associate Planner, Department 439, effective November 17, 2017 as presented by the Commission Secretary

An Order to add to payroll Seth A. Lewis, Full-time, Deputy Sheriff, Department 700, $14.63/hourly, effective January 8, 2017 as presented by the Commission Secretary

An Order to add to payroll Christa Miller, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective December 3, 2017 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

BID OPENING – VALLEY PARK BENCHES

County Manager Jeremy Young appeared before the Commission to present three (3) bids for the Valley Park Benches as follows: 1) Maglin from Canada with a bid of $54,960 which includes bike racks and trash bins, and $45,840 without bike racks or trash bins, 2) Forms Plus Surfaces from Pittsburgh with a bid of $49,832, and 3) Landscape Forms from Michigan with a bid of $57,139.30.

Commissioner Skidmore made a motion to table decision to allow staff to review the bids. Commissioner Foster seconded the motion.  The motion carried unanimously.

BID OPENING – VALLEY PARK COMMUNITY CENTER IT EQUIPMENT

County Manager Jeremy Young appeared before the Commission to present three (3) bids for the Valley Park Community Center IT Equipment as follows: 1) Netranam from Hurricane with a bid of $20,500, 2) Network Innovation Solutions from Huntington with a bid of $75,117.03, and 3) Alpha Technologies of Hurricane with a bid of $78,970.

Commissioner Skidmore made a motion to table the decision to allow staff and ZMM to review the bids. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commission Skidmore made a motion to approve the Phase 2 Valley Park Playground Project – Gametime agreement as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

FRANK CHAPMAN, OES DIRECTOR

OES Director Frank Chapman appeared before the Commission to discuss presentations they offer to groups or organizations in our community on National Weather Preparedness. Mr. Chapman said they are pushing the importance of being prepared for at least seventy-two hours along with having a disaster response preparation kit in your car and home.  Katie Rogers with Putnam County Health Department brought a couple of examples of Disaster Response Preparation Kits.

TIMOTHY SMITH, PLANNING DIRECTOR

At 9:34 a.m., Timothy Smith presented a Zoning Amendment application submitted by G. David Hobba for Rezoning for property located on Tax Map 162, Parcel 90, located at 18140 Winfield Road, Fraziers Bottom, WV 25082 to rezone the property from “R-2” Mixed Residential District to “C-1” Suburban Commercial District approved by the Planning Commission on November 28, 2017.

At 9:42 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

At 9:43 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

The County Commission made the following FINDINGS OF FACT: (1) The amendment of rezoning for Tax Map 162, Parcel 90, located at 18140 Winfield Road, Fraziers Bottom, WV 25082 would protect and promote the public health, safety, convenience, moral and general welfare; (2) meets goal number three by meeting the public vision for the US 35 corridor; (3) is located next to a business park, so it’s consistent with zoning; (4) provides additional business opportunity; (5) is consistent with the adopted comprehensive plan; (6) the adoptive plan requires consistent economic growth and enhances the quality of life for residents; it also increases commercial, residential and industrial opportunities, which is one of the things U.S. 35 Corridor Plan calls for; it also calls for us to support the Putnam County Development Authority in its efforts for marketing Putnam County as a prime location for commerce and investment, and this will certainly do that.

Commissioner Skidmore made a motion to approve the rezoning application as presented by Mr. Smith. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:45 a.m., Timothy Smith presented a Zoning Amendment application submitted by Arnold Wehrle, Jr. for Rezoning for property located on Tax Map 151A, Parcel 1, located at 278 Staves Branch Road, Fraziers Bottom, WV 25082 to rezone the property from “R-2” Mixed Residential District to “R-R” Rural Residential District approved by the Planning Commission on November 28, 2017.

At 9:50 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; Shirley Jones of Fraziers Bottom asked what the owner is going to build, which the Commissioners did not know.

At 9:52 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

The County Commission made the following FINDINGS OF FACT: (1) The amendment of rezoning for Tax Map 151A, Parcel 1, located at 278 Staves Branch Road, Fraziers Bottom, WV 25082 would protect and promote the public health, safety, convenience, moral and general welfare; (2) because it provides for housing diversity and scenic beauty; (3) is consistent with the adopted comprehensive plan; (4) provides for the opportunity to have a mixed use of property in the community, which is one of our goals to have residential and commercial available.

Commissioner Skidmore made a motion to approve the rezoning application as presented by Mr. Smith. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:53 a.m. Timothy Smith presented a Zoning Amendment application submitted by Johnson Properties, LLC, Patsy P. Smith, Keith H. & Barbara L. Jackson, Joseph & Patricia Lowen, and Juno Real Estate, LLC  for Rezoning for property located on Tax Map 223, Parcels 87 and 88; Tax Map 223E, Parcel 4; and Tax Map 223H, Parcels 74.2, 84, 84.3, 84.5, and 84.6; which are located approximately 0.3 mile east of the Scott Depot post office on Teays Valley Road, Scott Depot, WV 25560 to rezone the properties from “R-1” Single Family Residential District to “C-1” Suburban Commercial District approved by the Planning Commission on November 28, 2017.  Mr. Smith read a written comment from Seth Polk who had traffic concerns and was worried about what type of business may move in.

Commissioner Foster wanted it on the record that the Commissioners are required to have a vote on this and does not like that Planning Commissioner David Powell abstained from voting on this matter. Commissioner Foster verified with Mr. Smith that this was David Powell’s second abstention.  President Andes requested County Attorney, Larry Frye get clarification on this and notify all the boards.

At 10:12 a.m., Commissioner Skidmore made a motion for a five-minute recess. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:17 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:17 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; 1) Graydon Duffield at 106 Litton Heights asked how the adjoining property owners were notified, which Tim Keaton stated they were mailed notification. Mr. Duffield was concerned about the effect on the homeowner’s association, additional traffic this could create and property values.  Commissioner Foster stated the homeowner’s association would have the same authority they have now.  2) Charles Kuhl at 101 Litton Heights said the Planning Commission could not make a decision at the October 24, 2017 meeting and wanted to know what changed so that it passed at the November 28, 2017 meeting.  Mr. Smith stated it was a matter of having eight board members at the October meeting and thirteen at the November meeting.  Mr. Kuhl said they were not there for all of the public comments.  Mr. Smith said they spoke to the County Attorney who verified they were eligible to vote since they were provided the minutes from the previous meeting, which included the public comments.  3) Cristy King at 3 Hillcrest Drive stated this is a dead end road and is worried about the safety of the residents and many active children from the increased traffic.  Ms. King was also concerned about property values.  4) Adam Mullins at 1 Hillcrest Drive has concerns of how this will affect property value, children’s safety and was opposed to the rezoning.  5) Mallory Spurlock who lives at Litton Heights stated it is a single lane private residential road.  Ms. Spurlock was concerned about increased traffic, safety of the children and property values.  6) Keith Jackson has property adjacent to the Smith property and spent lots of money remodeling for commercial use, in addition, the rental income would help him during retirement.   7) Tyler Jackson has helped his dad work on this property for years.  Mr. Jackson explained the property could be used for various businesses such as a dental office, doctor office, daycare, etc.  Mr. Smith clarified their situation by stating the property was a dental office and when the zoning went in, they received legal nonconforming status to continue to operate as such.  Mr. Smith explained there was a period of three years when the property was vacant, and in Article 1800 it says, if the use is discontinued for more than one year then you lose your legal nonconforming status.

At 10:30 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore asked if they could just rezone five properties, which Mr. Smith confirmed they could. Commissioner Foster asked if the Hillcrest Drive property could use Teays Valley Road access, which Mr. Smith said that would require approval by WV Department of Highways.  Commissioner Foster explained he did not feel the property values would be affected in a negative manner.

After lengthy discussion, Commissioner Foster made a motion to consider all properties as one group. The motion died for a lack of a second.

The County Commission made the following FINDINGS OF FACT: (1) The amendment of rezoning for Tax Map 223, Parcels 87 and 88; Tax Map 223E, Parcel 4; and Tax Map 223H, Parcels 84.3 and 84.5 would protect and promote the public health, safety, convenience, moral and general welfare; (2) Commissioner Skidmore said because we have two properties that are already operating for commercial, and on the south side there is a creek that is a barrier that separates the commercial property with the residential property; (3) Commissioner Skidmore felt it would open up economic development; (4) Commissioner Skidmore and President Andes voted yes it is consistent with the adopted comprehensive plan; (5) Commissioner Foster did not feel it is consistent with the adopted comprehensive plan because it does not maximize the utilization of your commercial land usage plan; (6) Commissioner Skidmore said it is a difference in opinion, and said yes it is consistent with the adopted comprehensive plan, maybe not fully maximizing, but maximizing without impeding on the existing neighborhoods.

Commissioner Skidmore made a motion to approve the rezoning of Tax Map 223, Parcels 87 and 88; Tax Map 223E, Parcel 4; and Tax Map 223H, Parcels 84.3 and 84.5 zoning application as presented by Mr. Smith. President Andes seconded the motion.  Commissioner Foster voted nay.  The motion carried.

At 10:50 a.m., Timothy Smith Planning Director presented a Text Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, WV to modify Article 1400, “Signs” approved by the Planning Commission on November 28, 2017.

At 10:56 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

At 10:56 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

The County Commission made the following FINDINGS OF FACT: (1) the Text Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, WV to modify Article 1400, “Signs” would protect and promote the public health, safety, convenience, moral and general welfare; (2) it will make it safer, because it will be easier to locate businesses; (3) is consistent with the adopted comprehensive plan; (4) with U.S. Route 35 coming through and the pace of traffic you need a little bit larger sign.

Commissioner Foster made a motion to approve the Text Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, WV to modify Article 1400, “Signs” as presented by Mr. Smith. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Mr. Smith stated an order will be prepared for signature at the December 28, 2017 Commission meeting.

LARRY FRYE, COUNTY ATTORNEY

Commissioner Skidmore made a motion to appoint Carl Hostler as Fiduciary Commissioner for Putnam County and does hereby further affirm Timothy J. LaFon and Kelly M. Young as Fiduciary Commissioners. Commissioner Foster seconded the motion.  The motion carried unanimously.

MARCIE KIMBERLING, EXECUTIVE ASSISTANT

Commissioner Skidmore made a motion to approve the 2018 Legal Holiday schedule as presented by Mrs. Kimberling. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to make public notice that the Commission shall sit as a Board of Review and Equalization regarding all taxes assessed (personal and real) for the taxable year 2018 as follows:

Thursday, February 1, 2018 at 10:00 a.m.

Wednesday, February 7, 2018 at 6:00 p.m.

Tuesday, February 13, 2018 at 1:00 p.m.

Friday, February 16, 2018 at 10:00 a.m.

Commissioner Foster seconded the motion. The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Skidmore made a motion to authorize the President to sign a Contract Agreement for the Courthouse Facilities Improvement Authority (CFIA) as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and affirm the President’s signature on Change Order #7 on the Valley Park Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Tax Office #404 to cover maintenance and repair equipment as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the EMS #715 to cover building/equipment rental as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General School Fund in the amount of $163,376.88 payable to the General County Fund for reimbursement of jail costs for July to September 2005. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue checks from the Hotel/Motel Fund to Parks and Recreation Commission in the amount of $20,600.00 and the Convention and Visitors Bureau in the amount of $30,600.00. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Dog Fund in the amount of $1,349.99 payable to Casto & Harris, Inc. for 9,300 rabies tags for FY2018 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $194.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the 911 Fund in the amount of $1,328.67 payable to Safety Caution Equipment Co. for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $91.58 payable to Charleston Newspapers for the bid advertisement of IT equipment at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $644,049.38 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $1,157.75 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $9,316.58 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $113,676.30 payable to Pro Grass, LLC for work done on the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $63,234.78 payable to Game Time for playground equipment at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $9,305.28 payable to AEP for permanent power at the Valley Park Community Center

An Order to issue a check from the Putnam County TIF Fund in the amount of $800.00 payable to Putnam County Parks and Recreation to reimburse for expenses paid to Hajoca for freeze proof ground hydrant

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela Smith for professional services rendered November 16, 2017 to November 30, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $208.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 1, 2017

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,872.00 payable to Thomas M. Lyvers, Sr. for professional services rendered November 20, 2017 to November 30, 2017

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $124.95 payable to Office Depot

14. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $4,046.00 payable to Prestera Center for mental health services

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Requisition for Payment #6 in the amount $841,791.65 for reimbursement for the TIF Bonds as presented by Mr. Young. Commissioner Foster seconded the motion. The motion carried unanimously.

TIM KEATON, PLANNER

Commissioner Foster made a motion to accept the bid from Reclaim Company LLC for the Hazard Mitigation Grant Program as presented by Mr. Keaton. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Sylvia Blondena Eggleton, Vivian Joyce Graham, Audrey Marie Jividen, Velma Oshel Carney Lee, Willard Lee McCallister, Robert Alan Milbee, Dorothy Jean Owen, Charles Patton, Hilman D. Raynes, Imogene Belcher Searls, James Allen Shelton, John Ray Smith, Dallas Ray Stowers

Reopen for the Sole Purpose of Asbestosis Litigation:      Dencil D. Barnett, Justin P. Cook

Reopen for the Sole Purpose of Transferring Stock:          Beulah Mae Lacy

An Order to disburse the sum of $155.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $145.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to appoint Carl E. Hostler as Fiduciary Commissioner for Putnam County and affirm Timothy J. LaFon and Kelly M. Young as Fiduciary Commissioners.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from November 25, 2017 through December 8, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

RECESS

At 11:19 a.m., Commissioner Skidmore made a motion to recess until 1:15 p.m. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 1:15 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

EMS BILLING CONTRACT PRESENTATION & AWARD

Larry Cole and Lisa Bailey from Kanawha County Ambulance Authority appeared before the Commission to present their RFP response. Mr. Cole said they maintain their own billing along with doing billing for City of Charleston, Cedar Grove Fire Department, Whitesville Fire Department, and Clay County Ambulance.  Mr. Cole said they have twelve people total that are certified ambulance coders and they use ZOLL software.  Mr. Cole explained they could save the county $40,000 to $50,000.  President Andes asked if someone would be in charge of our account at which time Mr. Cole said there would not be one person designated to our account, but each person has a specific job. Commissioner Foster asked if they have financial trouble and Mr. Cole responded that they lost CAMC who is a large customer, however this did not affect their billing staff.  Mr. Cole stated they write off 1.8% annually.

David Jones and Dack Jones from Medical Claims Assistance appeared before the Commission to present their RFP response. Mr. David Jones said they have been in business for 31 years, specialize in EMS billing, they maintain one third of West Virginia’s EMS billing, and have sixty employees in Huntington.  Commissioner Foster asked how many employees work in billing, which Mr. Cole said they have eight to ten.  Mr. Cole stated they have a three-tiered system, which includes an upfront insurance verification department, processing department, and auditing department.  Mr. Cole said each client has a team assigned to their account.  Mr. Cole explained their bid was very conservative and based it off clients similar to Putnam County. Commissioner Foster asked why our calls have been low and Mr. Jones said he believes that is an auditing issue.  Commissioner Foster asked how much they write off which Mr. Jones said they collect 98%.  President Andes asked if they have ever been hacked and they have not.

Commissioner Foster made a motion to accept the bid from Medical Claims Assistance. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Medical Claims Assistance contract as presented by Mr. Hughes. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign the termination letter to our current provider. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

ADJOURN

At 2:15 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Thursday, December 28, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

November 30, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,612.84 for October 2017 payroll expenses

An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,204.50 for September 2017 Optical and Dental Benefits

An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,254.50 for October 2017 Optical and Dental Benefits

An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $315.32 for October 2017 payroll expenses

An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $189.82 for November 2017 payroll expenses

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of November 14, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to make a payroll change for Lisa Powell, Full-time, Administrative Planner, Department 439, $12.98/hourly, effective November 19, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Chad D. Weaver, Full-time, Sergeant, Department 700, $21.39/hourly, effective November 19, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Steve G. Martin, Full-time, Corporal, Department 700, $19.95/hourly, effective November 19, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Anthony J. Craigo, Full-time, Sergeant, Department 700, $21.39/hourly, effective November 19, 2017 as presented by the Commission Secretary

An Order to approve the Planning Commission’s recommended findings and specifically FIND, based thereon, that the rezoning would 1) protect and promote the public health, safety and convenience, moral and general welfare due to the fact that the property is near or currently abuts “C-1” and “C-2” commercial districts and any future commercial development would expedite the process of public sewer lines being installed and; 2) finds the amendment would assist in achieving the objectives of the adopted comprehensive plan due to the fact there is currently commercial zoning in the area and 3) finds the amendment to be consistent with the U.S. 35 Corridor Management Plan and the Land Use Plan Element and to Approve, pursuant to West Virginia Code Section 8A-7-8, the Petitioners’ request to rezone the property located on Tax Map 151 Parcels 14.5, 15 and 15.3 from a “R-R” Rural Residential District and a “C-1” Suburban Commercial District to a “C-2” High Density Commercial District.

An Order to re-appoint John Butterworth to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2017 with a term to expire on August 31, 2020

An Order to re-appoint Joe McDonie to serve on the Putnam County Development Authority Board, effective October 1, 2017 with a term to expire on September 30, 2020

An Order to make a payroll change for Timothy Smith, Full-time, Planning Director, Department 439, $82,000/annually, effective December 1, 2017 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint John Butterworth to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2017 with a term to expire on August 31, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to re-appoint Joe McDonie to serve on the Putnam County Development Authority Board, effective October 1, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve a budget revision for the Office of Emergency Services Department #711 for dues and subscriptions as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the E-911 Fund in the amount of $6,684.70 made payable to the E-911 Wireless Fund representing 3% of the monthly E-911 wireless subscriber fees as presented by Mr. Young. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to transfer from the 911 Fund in the amount of $23,291.58 to Colossus, Inc. DBA InterAct Public Safety Systems as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Hotel/Motel Tax Fund in the amount of $10,000.00 made payable to the Putnam County Recreation Enhancement Fund as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Dog Fund in the amount of $50.00 payable to Ryan Wilkinson to refund sterilization deposit as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County Building Fund in the amount of $8,272.23 payable to Cherry River Construction, LLC for work associated with the Parking Lot Improvements Project

An Order to issue a check from the Putnam County Building Fund in the amount of $29,998.61 payable to Cherry River Construction, LLC for work associated with the Parking Lot Improvements Project

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $66,392.42 payable to WesBanco, Inc., Trustee is to issue debt service payments for Putnam Bonds 2017 AB

An Order to issue a check from the Putnam County TIF Fund in the amount of $117,618.48 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

An Order to issue a check from the Putnam County TIF Fund in the amount of $6,338.32 payable to Highland Products Group, LLC for soccer field bleachers at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $3,149.92 payable to BSN Sports, LLC for baseball foul poles and team benches at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $3,144.10 payable to Varsity Scoreboards for the soccer scoreboard at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $11,049.93 payable to Varsity Scoreboards for the baseball scoreboard at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $837,822.56 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $83.61 payable to Charleston Newspapers for the bid advertisement of park benches at the Valley Park Improvement Project

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Requisition for Payment #5 in the amount of $861,588.44 for reimbursement for the TIF Bonds as presented by Mr. Young.  Commissioner Foster seconded the motion.  The motion carried unanimously.

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered November 1, 2017 to November 15, 2017

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered November 6, 2017 to November 17, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,544.00 payable to West Virginia Board of Risk and Insurance Managements for quarterly premium

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $421.50 payable to Track Group for monitoring

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $285.04 payable to Sprint

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,357.50 payable to Kimberly Sizemore for professional services rendered October 1, 2017 to October 31, 2017

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $133.70 payable to Swana Lovejoy for mileage reimbursement

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 December Invoice

17. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 December Invoice

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

EMS BILLING AND DATA COLLECTION

Bradley Hughes appeared before the Commission to present the information on the bids from Medical Claims Assistance and Kanawha County Emergency Ambulance Authority for EMS Billing and Data Collection with Medical Claims Assistance as his recommendation. After discussion, Commissioner Foster made a motion to table this, so we can have the two bidders address the County Commission to allow the Commissioners to ask questions. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

STEVE DEWEESE, SHERIFF

Sheriff Deweese appeared before the Commission to request $13,710.53 in funding assistance for replacement of two Sheriff’s cruisers. Commissioner Skidmore asked if the Sheriff’s department had utilized the driving simulator sponsored by WV County Risk Pools, which they have.  Commissioner Skidmore made a motion to approve $13,710.53 for one cruiser.  Commissioner Foster seconded the motion.  The motion carried unanimously.

DOUG TATE, ALPHA TECHNOLOGIES

Mr. Doug Tate, Alpha Technologies was unable to attend.

ALAN PRITT, PRITT & SPANO

Mr. Alan Pritt appeared before the Commission to present an update for the Prescription Drug Litigation and explained the case is on schedule in his opinion. Mr. Pritt said many cases are going to federal court or multi-district litigation panel, but this may limit your ability to make decisions on naming the defendants.  After discussion, Commissioner Foster asked for recommendations from Mr. Pritt at the first Commission meeting in January.

DREW DUNLAP, DEVELOPMENT AUTHORITY

Commissioner Skidmore made a motion to approve a Resolution that officially designates the Putnam County Development Authority as the authorized development authority for Putnam County as presented by Mr. Dunlap. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Dunlap introduced their new Business Outreach Specialist, Will Miller at which time Mr. Miller reviewed his background including he is native to West Virginia and previously worked for WV Division of Tourism.

EXPANSION OF THE USE OF ALCOHOL AT VALLEY PARK

Commissioner Foster said there has been an ongoing effort or discussion within the Parks Commission to expand what was approved last year following numerous public meetings. Commission Foster requested clarification from Executive Director Jarrod Dean on which set of Rules and Regulations are in effect.  Mr. Dean explained he was not there when a lot of this happened and understood the Commission requested the board President Ashley Alford  be present, but she was unable to attend.  Mr. Dean said that in August the board discussed park expansion, bringing in more events, and changed the Parks Rules and Regulations to allow alcohol in a defined area. Mr. Dean later learned of new legislation passed in July that prohibits the board from making a change to the rules and regulations without approval from the County Commission.  Commissioner Foster requested each Commissioner receive a copy of the old rules, new rules and minutes from the meeting where this transpired.   President Andes clarified we are not looking to expand the use of alcohol, but the board is looking to expand events at the park to include outside concerts, weddings etc. for all people of Putnam County.  President Andes said they are looking into screening or a fence for events near the playground, but said the board is not ready to present anything to the Commission.  Mr. Dean explained the possible expansion would be for events only and they would have to carry liability insurance as well as get the City of Hurricane’s permission.  Commissioner Skidmore clarified the old rules and regulations are still in effect, unless the Parks board comes to the county Commission with new rules and regulations.  Commissioner Foster stated he does see it as the expansion of alcohol in the park.  Commissioner Foster asked if the Food Truck Festival would be allowed to sell alcohol and Mr. Dean stated only if it is confined to the Commons and the Community Center.  Commissioner Foster had previously asked Ms. Alford if having alcohol at the last Food Truck Festival generated additional revenue, but he was never given a definitive answer.  Commissioner Foster expressed his concern for serving alcohol near the playground with only having one entrance in and out of the park.  Commissioner Foster would like the Commission to be notified of potential changes to the Rules and Regulations.  President Andes explained the meetings are advertised with the meeting agenda.

PUBLIC COMMENTS

James Taylor said the way he understands it is the Commission could have been responsible if there had been an accident from last year’s Food truck festival or if the Parks and Recreation had used the rules passed in August. Commissioner Foster said he is correct.  Mr. Dean stated that any business or an entity that holds an event at Valley Park is required to have liability insurance.  Mr. Taylor said children are subjected to drinking many places and should not be subjected to it at the park.

Jarrod Shumate asked to uphold the integrity of those confined areas that were previously discussed.

Paul Hartley stated he knows there is an insurance requirement when scheduling an event, which he believes is a million dollars. Mr. Dean confirmed that is the requirement.  Mr. Hartley does not feel the million dollars will cover what some people are asking for if there wreck.  Mr. Hartley asked if the rules and regulations be on the next agenda.  Mr. Dean stated the board President Ashley Alford makes that decision, but the agenda will be posted.

Melissa Pratt from Teays Valley Church of God said she understands and appreciates that any decision make by the Parks Board will be brought forth for others to review.   Ms. Pratt does not want decisions for our community to be based on potential financial revenue and believes events can be expanded, but do not have to include alcohol.  Ms. Pratt explained families have fewer places they can go without being exposed to people under the influence of alcohol.

Stan Barnett said we have lost so many places we can go without having alcohol. Mr. Barnett said he could not go to a WVU game without someone pouring beer down the back of my neck.

Bill O’Dell with Putnam Wellness Coalition said he just heard about this yesterday, which is probably his fault for not being involved. Mr. O’Dell said they worked with Parks and Recreation Board to get a by-law or addendum to their rental agreement so anybody renting would know that it was illegal to provide alcohol to underage individuals and they would monitor it during the event.  Mr. O’Dell said he would like this language continued if they expand it along with looking into some signage for the park, so people know drinking is not permitted anywhere.  Mr. O’Dell also encouraged Training Intervention Prevention Strategies for anyone serving alcohol.

James Taylor stated we live in Putnam County because I look at Kanawha County and I see a dirty county. Mr. Taylor said you see drug problems all around and right now, we do not have that, but the more we open up our community to these events where we are allowing it, the dirtier it is going to get.  Mr. Taylor said people like alcohol because it stops your inhibitions and makes you do things you would not normally do.  Mr. Taylor does not want to see Putnam County becoming another Kanawha County or Huntington.

Ben Newhouse with the City of Hurricane who is also a Putnam County resident would like to advocate that the county Parks and Recreation and Commission issues is not as much of an alcohol issue, this is more of an opportunity issue. Mr. Newhouse said it is an opportunity for Putnam County to grow, to expand our horizons and bring in people that show growth and determination.  Mr. Newhouse said we have people and businesses interested in moving to our community.  Mr. Newhouse explained fairs and festivals provide the opportunity for people to get free entertainment and food along with being a positive way to bring people to the area.  Mr. Newhouse said he is not advocating drinking, but explained he has been to several wine and jazz festivals where you have a controlled atmosphere.  Mr. Newhouse said Main Street in Hurricane is a perfect example of several responsible businesses that have a license to sell wine and beer and quit serving people who have more than two or three beers, just like the county Parks and Recreation.

Shirley Searls was on Parks and Recreation Commission when we fought tooth and nail to get the alcohol contained to the inside the buildings at private events only and not to be sold to the public. Ms. Searls said when somebody says we are not selling to the public, only tickets, excuse me you are selling to the public.  Ms. Searls stated their insurance did not cover the event, so why in the world do we allow it to happen.  Ms. Searls said a private entity bought the insurance, so they could have it there.  Ms. Searls said we could have festivals and events without having alcohol by a playground.

Commissioner Skidmore said he was on the Parks Board when many of these discussions occurred and does not understand why we are having them again. Commissioner Skidmore said if the Parks Board presents it back to the County Commission, then we will handle it at that time.

Mr. Dean assured everyone he is going to enforce the rules and regulations that are in effect now.

Commissioner Foster thanked everyone for coming out and giving us your concerns again, which are all well founded. Commissioner Foster thought we went through this all last year also and does not know why we are having the discussion, but we are going to have the discussion if they try to put it through the County Commission.

Commissioner Foster made a motion to appoint Commissioner Skidmore as acting President.   Commissioner Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Michael Allen Arnold, Linda Marie Belcher, Jackie Gertrude Brown, Nancy Casto, Lillian Frances Bailey Fife, Kenneth Ray Hawley, John Edward Higginbotham, Jr., Ruby M. Majors, Kenneth Ray Martin, Sara Lee Maxson, Vada Muck, Martha Lee Nelson, Louise Ferris Pickens, Reva Eloise Rhodes, John Clifton Smith, Charles Evans Wheeler, Sandra Sue Witt, Donald Ray Wymer

Long Form Settlement:                 James William Gray

Annual Accountings:                    Gladys Ann Beller

An Order to disburse the sum of $225.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order approving the appointment of Diana Casdorph as Administratrix DBN to complete the administration of the Estate of Gladys Ann Beller due to the resignation of former Administrator Andrew Beller and releasing the bond posted by Western Surety Company/Dorsey Insurance Group for Andrew Beller.

An Order approving the appointment of Ricky Lee Pearson as Administrator CTA DBN of the Estate of Louise Ferris Pickens, deceased.

An Order approving the appointment of Clifford H. Muck as Administrator DBN of the Estate of Vada Muck, deceased, due to the death of former Administrator Lee Roy Muck.

An Order approving the withdrawal of Timothy J. LaFon as Fiduciary Commissioner of the Estate of Wanda Lee Kaneday, deceased, due to a conflict of interest and referring the matter to Kelly Young as Fiduciary Commissioner.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from November 11, 2017 through November 24, 2017.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 6:41 p.m., Commissioner Skidmore made a motion to enter into executive session with Timothy Smith for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 7:00 p.m., Commissioner Foster made a motion to return to regular session. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

PERSONNEL

Commissioner Foster made a motion to make a payroll change for Timothy Smith, Full-time, Planning Director, Department 439, $82,000/annually for completion of six-month probationary period. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:01 p.m., having no further business, Commissioner Foster made a motion and Commissioner Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, December 12, 2017 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

November 14, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Special elections invoice certification

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of October 26, 2017. President Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Four for A F C Electric, two for Center For Rural Health Development Inc., Lindsey N. Eddy, Lee and Lee Inc., Dennis L. Jr. &/or Jill Lovejoy, Nails to Di For c/o Diane Tackett, Linwei Niu, Michael &/or Shallon Oglesy, On The Farm Primitives, two for Robert F. & Cathy A. Randolph, Charles J. Reeves, Deloris Smith, Thomas Thompson, three for Youngs Income Tax, John G. Callihan III et ux, Hannah & Jarrod Childers, five for Cold Stone Creamery, D Perfect LLC, James E. Kovack, Contessa Leann &/or Scott G. Nye, five for Terry D. &/or Carrie Shrewsbury, Simcon, Nicholas or Jessica Danielle Smith, Hannah & Jarrod Childers

39 Erroneous Assessments were approved totaling $24,516.58 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Julie Ashworth, Temporary Part-time, Office Assistant I, Department 402, effective November 5, 2017 as presented by the Commission Secretary

An Order to delete from payroll Tandy Boggess, Full-time, Custodian, Department 424, effective October 6, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Geoffrey Clutter, Full-time, Custodian, Department 424, $10.00/hourly, effective November 6, 2017 as presented by the Commission Secretary

An Order to appoint Tim Martin to serve on the Putnam County Development Authority Board, effective November 14, 2017 with a term to expire on September 30, 2020

An Order to appoint Marc Brown to serve on the Putnam County Convention & Visitors Bureau, effective November 14, 2017 with a term to expire on December 5, 2019

An Order to appoint James David Mills to serve on the Putnam County Planning Commission, effective November 14, 2017 with a term to expire on February 6, 2019

Commissioner Foster seconded the motion. The motion carried unanimously.

COMMISSIONER SKIDMORE

Commissioner Skidmore recently attended the Young U.S. Leaders Delegation. Commissioners Skidmore said one of his goals for West Virginia is to become a member of the American Institute of Taiwan, since this will enable West Virginia to open discussions and avenues for trade to export and import with Taiwan.

PUBLIC COMMENTS

District 1 Engineer/Manager Travis Knighton appeared before the Commission to thank the Commissioners for allowing him to speak on the Roads to Prosperity Amendment. Mr. Knighton would like the opportunity to attend Commission meetings periodically to provide updates on the Road Bond plan and progress.

FRANK CHAPMAN, OES DIRECTOR

Commissioner Skidmore made a motion to authorize the President to sign the 2017 EMPG Grant as presented by Mr. Chapman. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Chapman wanted the Commissioners to be aware of a class for all public officials at the 911 Center on December 14, 2017 at 9:00 a.m. for approximately 4-6 hours to educate public officials on their roll in a disaster.

Commissioner Foster stated they had a meeting with Go Rail where he learned Mr. Chapman is ahead of the curve by having the Go Rail application, which notifies you of a train wreck along with details on the type of cargo.

BID OPENING – EMS BILLING AND DATA COLLECTION CONTRACT

EMS Education Director Bradley Hughes appeared before the Commission to present (2) bids for the EMS Billing and Data Collection Contract as follows: 1) Medical Claims Assistant, 2) Kanawha County Emergency Ambulance Authority.  Mr. Hughes stated he mailed our current billing provider notification that the bid was being published however; we did not receive a bid from them.

Commissioner Skidmore made a motion to allow staff to review bids and report to us at the next Commission meeting. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:20 a.m., Commissioner Skidmore made a motion to enter into executive session for Putnam County Development Authority board interview with Tim Martin. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:45 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Tim Martin to serve on the Putnam County Development Authority Board, effective November 14, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:47 a.m., Commissioner Skidmore made a motion to enter into executive session for Putnam County Board of Zoning Appeals board interview with Fred Mader and Putnam County Convention & Visitors Bureau board interview with Marc Brown. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:30 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Marc Brown to serve on the Putnam County Convention & Visitors Bureau, effective November 14, 2017 with a term to expire on December 5, 2019. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 10:32 a.m., Commissioner Skidmore made a motion to enter into executive session for Putnam County Planning Commission board interview with David Mills. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:46 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint James David Mills to serve on the Putnam County Planning Commission, effective November 14, 2017 with a term to expire on February 6, 2019. Commissioner Foster seconded the motion.  The motion carried unanimously.

TIMOTHY SMITH, PLANNING DIRECTOR

At 10:49 a.m. Timothy Smith presented the zoning amendment application submitted by Michael N. Young, Lois L. Slater and Patsy P. Smith to rezone properties located approximately 0.3 miles south of the Buffalo Bridge off of WV 817, Winfield Road, Fraziers Bottom, WV from “R-R” Rural Residential District and “C-1” Suburban Commercial District to “C-2” High Density Commercial District which was approved unanimously by the Planning Commission on October 24, 2017.

At 10:55 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; Tammy Dowd who lives a quarter mile from proposed rezoned properties explained she moved from Maryland to find a rural property; furthermore, she is concerned about the type of business that may move into the rezoned property. Ms. Dowd said she loves a septic system and would rather not get public sewer.  Ms. Dowd also mentioned a large pothole on the road, which is loud when vehicles hit it.  Darlene Geyer explained her family has owned property in the area since 1805; in addition, her property borders the proposed property for rezoning.  Ms. Geyer expressed her concerns about how taxes will affect her, property value, high cost of being forced to convert to sewer, traffic, noise, lights, visual appeal of the property, along with the type of business that may go in.  Ms. Geyer pleaded with the Commissioners to vote against rezoning the property.

Commissioner Skidmore made a motion to close the public hearing. Commission Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore asked the process for a business application when it is beside a residential property. Mr. Smith explained there are guidelines and they must go through the Board of Zoning Appeals dependent on the type of business.  Commission Foster said at the Planning Commission meeting the public asked how to get sewer and he felt the chances are better when property is commercial, however, today a resident said they did not want sewer.

After County Attorney Larry Frye confirmed all requirements had been met, Commissioner Foster made a motion to approve the rezoning application as presented because we find the amendment will protect and promote the public health, safety, convenience, morals, and general welfare due to fact that the property is near or currently abuts C-1 and C-2 commercial districts and any future commercial development would expedite the process of public sewer lines being installed and find the amendment to be consistent with the adopted comprehensive plan due to the fact there is currently commercial zoning in the area. Commission Skidmore seconded the motion.  The motion carried unanimously.

RECESS

Commissioner Skidmore made a motion to recess. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

LARRY FRYE, COUNTY ATTORNY

Mr. Frye presented information regarding WV Water Contamination Settlement Claim Form for Reimbursement, but reimbursement may be minimal since Putnam County Commission did not shut down. Mr. Frye is working with Accountant Lisa Copley to determine if filing a claim is worthwhile.

Commissioner Skidmore made a motion to authorize County Attorney Larry Frye to move forward with the WV Water Contamination Settlement Claim Form. Commissioner Foster seconded the motion.  The motion carried unanimously.

SHERIFF DEWEESE

President Andes stated every couple of years he makes delinquent taxes a priority and recently realized our attorney for collections Adkins & Ogle is delinquent. President Andes said they have been contacted to pay their taxes, since we have an ordinance that states we do not conduct business with anyone who owes back taxes.  President Andes asked Sheriff Deweese what we could do to collect delinquent taxes.  Sheriff Deweese recommended waiting to see if Adkins & Ogle are current by Friday at which time we can turn over our list to Jamie to start collections.  Commissioner Foster asked what we do before the year mark if someone is late and Sheriff Deweese said they mail delinquent notices.  County Manager Jeremy Young will have the addendum with Adkins & Ogle at the next meeting.

TIM HANNA, PROJECT COORDINATOR

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $10,880.00 payable to Town of Buffalo for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Tax Office #404 to cover overtime and wages as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Animal Shelter #716 to cover travel as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and affirm the President’s signature on Change Order #4 on the Valley Park Synthetic Turf Project as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #6 for the Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $213.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

An Order to issue a check from the General County Fund in the amount of $2,666.82 payable to Senior Deputy Scott A. Lowther representing a correction for increment pay and vacation pay from 2013

An Order to issue a check from the General County Fund in the amount of $2,241.12 payable to Sergeant R. K. Lyon representing a correction for increment pay and vacation pay from 2013

An Order to issue a check from the General County Fund in the amount of $2,840.22 payable to Corporal R. Shawn Johnson representing a correction for increment pay and vacation pay from 2013

An Order to issue a check from the General County Fund in the amount of $3,825.00 payable to Sergeant Xerxes Rahmati representing a correction for increment pay and vacation pay from 2013

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $1,149.72 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

5.  An Order to issue a check from the Putnam County TIF Fund in the amount of $4,658.29 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

6.  An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

7.  An Order to issue a check from the Putnam County TIF Fund in the amount of $900.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission

8.  An Order to issue a check from the Putnam County TIF Fund in the amount of $863,502.18 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

9.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,231.75 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

10.  An Order to issue a check from the Putnam County TIF Fund in the amount of $176,445.00 payable to Capital Builders for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Requisition for Payment #4 in the amount of $1,795,166.39 for reimbursement for the TIF Bonds as presented by Mr. Young. Commissioner Foster seconded the motion. The motion carried unanimously.

11.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,160.00 payable to Angela Smith for professional services rendered October 16, 2017 to October 31, 2017

12.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,456.00 payable to Thomas M. Lyvers, Sr. for professional services rendered October 23, 2017 to October 31, 2017

13.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $624.00 payable to Thomas M. Lyvers, Sr. for professional services rendered November 1, 2017 to November 3, 2017

14.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $405.00 payable to Alere for drug testing

15.  An Order to issue a check from the Putnam County Community Justice Fund in the amount of $4,166.00 payable to Prestera Center for mental health services

16.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $877.50 payable to Chris Moles for professional services rendered October 3, 2017 to October 31, 2017Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

PUBLIC COMMENTS

Mr. Kuhl asked why the rezoning was approved so quickly and what plans do they have for the property. Commissioner Skidmore explained is was approved because there is C-2 right next to the two parcels requesting it also with the management plan for US 35.  Mr. Kuhl stated Litton Heights is a long way from US 35.  Commissioner Skidmore said no action was taken on that property.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                James Clyne Alford, Wayne Braxton Asbury, Dorothy Lillian Cyrus, Constance Loraine Erwin, Jerry Dale Good, Allen Elkins Hunt, Barbara Ann Hunt, James Vincent Kuehn, Sr., Robert Wayne Leslie, Anna Jane Moore aka Jane A. Moore, Cindy Lea Rowsey Parish, Juanita Ruth Pauley, Nyle Lee Pauley, Rudeau Perry Priestley, Janet Faye Roush, John Paul Shamblin, Floyd Lee Stricklen, Wanda Lee Stover, Edith Lucille Trate, Barbara Lee Sargent Tucker, Anna L. Workman

Long Form Settlement:                 Edna Marie Chevalier

Annual Accounting Reports:      James Lonzo Prince, Oscar Lee Ellis

An Order to disburse the sum of $100.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $265.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

Approval of the Recommended Order of Fiduciary Commissioner in the Estate of James Leslie Tucker, deceased.

An Order reopening the Estate of Deborah Kay Watts, appointing Freddie & Joyce Watts as Co-Administrators and amending the heir list pursuant to Judge Stowers’ 10/11/2017 Order.

An Order reappointing James D. Owens, Administrator DBN, due to the death of former Administrator, Earl Saunders, and releasing the bond posted by Western Surety Company for former Administrator, Earl Saunders

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from October 21, 2017 through November 10, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 11:54 a.m., Commissioner Skidmore made a motion to enter into executive session with Planning Director Timothy Smith to discuss redistribution of duties and responsibilities of the Planning Commission staff. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 12:25 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 12:25 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Thursday, November 30, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

October 26, 2017

OPENING

Commissioners Stephen A. Andes and Ronald R. Foster were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

At 5:35 p.m., hearing no objection from any member of the public, Commission Foster moved to publicly certify the results with 3,823 for 858 against the Roads to Prosperity Amendment on October 7, 2017 for the Special Election. President Andes seconded the motion.  The motion carried.

Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. President Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of October 10, 2017. President Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to deny Robin Whitt’s request for erroneous assessment. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve the Assessor’s Erroneous Assessments as presented:

Frances Kay & David Dale White, two for Anthony M. Stillwell et ux, two for Ricky Dale Rice, Randall & Diana Ramey, Pillar Energy, Sheila Ann Paxton, two for Marcos Pizza, Toby Brent Lane, two for Dar Pro Solution, David C. Beckett et ux, Patricia A. Babcock, two for Alfredo Daniel, Ruby Irene Bradley, two for Chris H. Brown, Christopher H. Brown, Donnie R. Jordan et ux, Melissa D. Milam, two for Christopher Lerose et ux, James K. &/or Heather Mottesheard, Fred R. Penix, Samuel W. Raynes et ux, David Allen White

29 Erroneous Assessments were approved totaling $9,846.10 in deduction of taxes.

President Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to make a payroll change for Colleen S. Stone, Full-time, Office Supervisor, Department 402, $20.45/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Regina L. Hull, Full-time, Office Assistant I, Department 402, $13.50/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Candice Beckett, Full-time, Office Assistant I, Department 402, $14.13/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Deborah Lilly, Full-time, Office Assistant I, Department 402, $12.01/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Virginia D. Seibert, Full-time, Office Assistant II, Department 402, $15.83/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Jill Burnside, Full-time, Office Assistant I, Department 402, $12.62/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Regina F. Zegeer, Full-time, Office Assistant I, Department 402, $12.62/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Marcia L. Fewell, Full-time, Senior Deputy/Election Registration, Department 402, $21.43/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Lisa Copley, Full-time, Accountant, Department 402, $53,702.08/annually, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Victoria E. McReynolds, Full-time, Payroll Clerk, Department 402, $16.20/hourly, effective July 2, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brandon Pauley, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Chad Weaver, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Lisa Arthur, Full-time, 1st Lieutenant, Department 700, $22.84/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to add to payroll Courtney Perry, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective October 1, 2017 as presented by the Commission Secretary

An Order to delete from payroll David Casto, Part-time, Telecommunicator, Department 712, effective October 1, 2017 as presented by the Commission Secretary

An Order to appoint Robert Stonestreet to serve on the Putnam County Board of Zoning Appeals, effective October 26, 2017 with a term to expire on January 1, 2019

President Andes stated he does not agree with raises being given due to an employee leaving, retiring or no longer being there. President Andes acknowledged we are obligated under WV Code 7-7-7, but does not think it is proper.  Commissioner Foster wanted to mirror the comments of President Andes and expressed his disappointment regarding how this transpired.  Commissioner Foster explained the Commission tries to do the best we can while being fair to all employees and this makes the Commission look like we are playing favorites which is not the case.

President Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to appoint Robert Stonestreet to serve on the Putnam County Board of Zoning Appeals, effective October 26, 2017 with a term to expire on January 1, 2019. President Andes seconded the motion.  The motion carried unanimously

PUBLIC COMMENTS

Gina Henry and multiple residents from Custer Ridge appeared before the Commission to inquire about what steps they should take in an effort to obtain water. Commissioner Foster informed the residents that mobile homes are not included on the survey provided by Terradon unless they are on a permanent foundation.  Many residents expressed the difficulty they have hauling water along with the water access in Buffalo is broken which nobody will take responsibility to repair it.  County Manager Jeremy Young will find out who is responsible for the water access in Buffalo by the ball field.  President Andes recommended having one contact person whom Mr. Young will notify regarding the public hearing in the spring.  The residents also mentioned the need for road repair and Commissioner Foster encouraged someone to attend the Transportation Committee meeting.

Mark Halburn appeared before the Commission to request the Commissioners get rid of Ronnie Matthews because the Circuit Clerk lost paperwork he filed which would have allowed his son to visit his mother before she died. Mr. Halburn stated his fiancé attempted to file an appeal, but the Circuit Clerk rejected it.  President Andes said the Commission does not control that, but the voters do.

VETERANS DAY APPRECIATION PROCLAMATION

The Commission approved and President Andes read aloud a Veterans Day Appreciation Proclamation declaring the week of November 5, 2017 as Veterans Appreciation Week in Putnam County.

FRANKIE CHAPMAN, OES DIRECTOR

Commissioner Foster made a motion to authorize the President to sign an EMPG Grant Award as presented by Mr. Chapman. President Andes seconded the motion.  The motion carried unanimously.

JOHN DEARNELL, EMS DIRECTOR

EMS Director John Dearnell presented two bids for the ambulance remounting. J & J Emergency Vehicles in Morgantown, WV for $107,000.60 and Northwest Emergency Vehicles, in West Jefferson, NC for $94,183.  After discussion, Commissioner Foster made a motion to accept the low bid for the ambulance remounting, condition upon Mr. Dearnell’s verification of it meeting the specifications.  President Andes seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $6,060.00 payable to Town of Bancroft for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign the VOCA Supplementary Special Conditions for the Prosecutor as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Reimbursement Request in the amount of $53,870.87 from the Courthouse Facilities Improvement Authority for the Windows Replacement Project as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign JAG Grant as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign a Contract Agreement for the VOCA Grant for the Prosecutor as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign a Contract Agreement for the VOCA Grant for the Sheriff as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Daniel Ray Adkins, Judy Catherine Blackburn, Russell L. Bowles, Larry Carter Fizer, James Howard Jones, Warren W. Owsley, Roger Dale Rice, Charles Edward Sisk, Janet Smith Vineyard, Brian Zachary Willard

Long Form Settlement:                 William Grant Lett, William Edward Moses, Karen Louise Sayre Tate

An Order to disburse the sum of $165.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order approving the reappointment of Kristopher L. Maxson as Administrator DBN of the Estate of Sara Lee Maxson due to the death of former Administrator Kevin Lee Maxson.

An Order approving the Annual Accounting Report of Sandra M. Reedy, Executrix, of the Estate of Marcella Mae Gibson Craigo.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from October 7, 2017 through October 20, 2017.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. President Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department #700 to cover utilities, travel, training, and building and equipment rent as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department #705 to cover telephone, telegraph and fax as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Putnam County Building Fund in the amount of $60.00 payable to Terradon Corporation for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Coal Severance Fund in the amount of $90,462.58 payable to Putnam County Building Commission Series B Bond Revenue Account, toward Waterworks Revenue Bond payments as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $8,304.00 to the Putnam County Employee Benefit Fund, representing plan administration fees for Benefit Assistance Corporation for FY2017 as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $4,506.55 payable to WV Supreme Court of Appeals for July 2018 services of the Director of Court Mental Health and Substance Abuse as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $2,500 payable to West Virginia University Cooperative Extension Service as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $4,789.29 payable to The Hurricane Breeze for the legal advertisement of the FY2017 Financial Statements as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $966.00 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $4,658.29 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $277,688.30 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $71,631.21 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

An Order to issue a check from the Putnam County TIF Fund in the amount of $182,293.00 payable to WesBanco Bank, Inc. Trustee Revenue Fund to issue debt service payments for Putnam Bonds 2017AB

An Order to issue a check from the Putnam County TIF Fund in the amount of $464,796.58 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered September 25, 2017 to September 29, 2017

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered October 2, 2017 to October 6, 2017

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered October 9, 2017 to October 20, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela L. Smith for professional services rendered October 2, 2017 to October 13, 2017

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for October invoice Unit #4

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for October invoice Unit #1

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,372.50 payable to Kimberly Sizemore for professional services rendered September 1, 2017 to September 30, 2017

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $105.00 payable to Anthony Craigo for professional services rendered September 1, 2017 to September 30, 2017

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $495.00 payable to Track Group for monitoring

17. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $478.70 payable to eLab Solutions for drug testing supplies

18. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $448.50 payable to Alere Toxicology Services, Inc. for drug testing

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for November invoice Unit #4

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for November invoice Unit #1

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $87.95 payable to Office Depot

22. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $289.57 payable to Sprint for cell phone services

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion.  The motion carried unanimously.

ADJOURN

At 6:34 p.m., having no further business, Commissioner Foster made a motion and President Andes seconded to adjourn the regular session of the County Commission until Tuesday, November 14, 2017 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION

SITTING AS A BOARD OF CANVASSERS

FOR THE SPECIAL ELECTION

OCTOBER 7, 2017

President Stephen A. Andes, Commissioner R. Andrew Skidmore and Commissioner Ronald R. Foster were present when the Board of Canvassers convened on Friday, October 13, 2017 at 9:11 a.m. by County Clerk Brian Wood. The Pledge of Allegiance followed.

All preliminaries were taken care of and the canvassing of ballots began. There were 31 provisional ballots, 20 were counted and 11 were not counted.

President Andes move to count Precinct 41 with a vote of 34 for and 3 against where poll workers neglected to count early voting and absentee ballots. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to amend unofficial results from election night due to typographical error. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to count nine absentee ballots. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to count eight voters that have moved and voted in incorrect precinct. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to count nine poll worker voters that were working out of his/her current precinct. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to count three voters due to miscellaneous office error. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to not count 11 votes where the individual was not registered to vote. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioners proceeded to count ballots with total ballot results being: Precinct 1 total 88, Precinct 2 total 60, Precinct 4 total 82, Precinct 6-1 total 139, Precinct 6-2 total 108, Precinct 7 total 63, Precinct 8-1 total 65, Precinct 8-2 total 79, Precinct 9 total 78, Precinct 10-1 total 115, Precinct 10-2 total 91, Precinct 11 total 80, Precinct 14 total 138, Precinct 15 total 66, Precinct 16 total 81, Precinct 17 total 75, Precinct 18 total 39, Precinct 19 total 24, Precinct 21 total 63, Precinct 22 total 49, Precinct 23 total 84, Precinct 25-1 total 159, Precinct 25-2 total 156, Precinct 26-1 total 142, Precinct 26-2 total 129, Precinct 27-1 total 108, Precinct 27-2 total 122, Precinct 28-1 total 99, Precinct 28-2 total 92, Precinct 29-1 total 153, Precinct 29-2 total 178, Precinct 30 total 141, Precinct 31 total 108, Precinct 32 total 79, Precinct 33-1 total 66, Precinct 33-2 total 110, Precinct 34 total 62, Precinct 35 total 29, Precinct 37 total 31, Precinct 38 total 72, Precinct 40 total 149, Precinct 41 total 73, Precinct 42 total 83, Precinct 43-1 total 226, Precinct 43-2 total 238, Precinct 47 total 150.

DECLARE

Commissioner Skidmore moved to declare the October 7, 2017 Special Election with 3823 for the amendment and 858 against the amendment. Commissioner Foster seconded the motion.  The motion carried unanimously.

OTHER BUSINESS

Commissioner Skidmore made a motion to approve the amendment for the Town of Buffalo and Town of Bancroft to change the ordinance for their election to coincide with Putnam County’s General Election. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 10:37 a.m., Commissioner Skidmore moved to adjourn as a Board of Canvassers. Commissioner Foster seconded the motion.  The motion carried unanimously.

ELECTION CERTIFICATION

On Thursday, October 26, 2017 at 5:35 p.m., hearing no objection from candidate or member of the public, Commissioner Foster moved to certify the results of the October 7, 2017 Special Election. President Andes seconded the motion.  The motion carried unanimously.

Respectfully submitted,

Marcie Kimberling

Secretary

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

October 10, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $247.97 for July 2017 payroll expenses

An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $281.67 for August 2017 payroll expenses

An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $202.04 for September 2017 payroll expenses

An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $20,836.73 for July 2017 payroll expenses

An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $22,889.65 for August 2017 payroll expenses

An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,720.51 for September 2017 payroll expenses

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of September 28, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to make a payroll change for Jeremy Young, Full-time, County Manager, Department 401, $70,200.00/annually, effective October 1, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Shelly Keefer, Full-time, Fiduciary Deputy, Department 411, $13.30/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Nancy Reishman, Full-time, Fiduciary Deputy, Department 411, $12.05/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for John Day, Full-time, Maintenance, Department 424, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Marcia Herdman, Full-time, Custodian, Department 424, $11.76/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Tonya Colunio, Full-time, Custodian, Department 425, $10.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Nyle Whittington, Full-time, Building and Grounds Manager, Department 425, $51,830.00/annually, effective October 1, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Frank Chapman, Full-time, OES Director, Department 711, $57,670.00/annually, effective October 1, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Gary Call, Full-time, Training and Shift Supervisor, Department 712, $16.41/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Scott Maynard, Full-time, Telecommunicator, Department 712, $15.05/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Robert Paul, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Josh Rader, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Shannon Smalley, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Josh Staley, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Ariel Taylor, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Molly Veith, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Matthew West, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Mikyle White, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Morgan Adkins, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Christopher Bailey, Full-time, Paramedic Supervisor, Department 715, $14.32/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Errin Ballard, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for James Ballard, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Lydia Bennett, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Jesse Board, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Bobbie Bragg, Full-time, Advanced Care Technician, Department 715, $11.25/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brandon Butcher, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Tausha Carter, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Cory Champlin, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Wade Cox, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Michael Cunningham, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Tonya Damron, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for John Dearnell, Full-time, EMS Director, Department 715, $52,302.00/annually, effective October 1, 2017 as presented by the Commission Secretary

An Order to make a payroll change for James Ferguson, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Amber Hughes, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Christopher Kitts, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Ryan Lewis, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brandi Pauley, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brian Phillips, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Alan Pickerman, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Tina Skaggs, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Lilbern Slate, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Garry Smith, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Alonzo Snodgrass, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Jonathon Strong, Full-time, Paramedic Supervisor, Department 715, $14.32/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brian Sullivan, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Kevin Turley, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for John Walls, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for William Allen Weeks, Full-time, Paramedic Supervisor, Department 715, $14.32/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Michelle White, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Angela Wood, Full-time, Advanced Care Technician, Department 715, $11.25/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Maryjo Woodford, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Jason Wurster, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Jonathan Davis, Full-time, Chief Humane Officer, Department 716, $36,000.00/annually, effective October 1, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Michael Karnes, Full-time, Mechanic, Department 717, $15.82/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Benjamin Smith, Full-time, Mechanic, Department 717, $11.76/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Robert Harrison, Full-time, 1st Lieutenant, Department 700, $22.84/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Ryan Lockhart, Full-time, 1st Lieutenant, Department 700, $22.84/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Steve Hamrick, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Shane Shamblin, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brian Hall, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Russell Lyon, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Derek Miller, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Mark Bledsoe, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for William Jordan, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Barry Best, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Anthony Craigo, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for William Seanze, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Charles Savilla, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Chad Ashley, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Xerxes Rahmati, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brian Donohoe, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Gregory Scragg, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Daniel Redka, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Shawn Johnson, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Heather Harrison, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for John Hedrick, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Steven Martin, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Michael Woodford, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Scott Lowther, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for David Dolin, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Julie Leport, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Jason Grimmett, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brian Hudson, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Matthew McDaniel, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Kenneth Davis, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Ryan Childers, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Cameron Temple, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Matt Lovejoy, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Michael Adkins, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Brandon Hunt, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Tyson Edwards, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Kimberly Clendenin, Full-time, Office Assistant, Department 404, $12.59/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Farrah Crane, Full-time, Office Assistant, Department 404, $11.82/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Holli Conn, Full-time, Tax Clerk, Department 404, $10.65/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Nancy Vance, Full-time, Civil Process Server, Department 701, $12.00/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Leslie Brent Payne, Full-time, Civil Process Server, Department 701, $11.50/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Shayla Davis, Full-time, Deputy Clerk, Department 403, $10.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Lisa DeBord, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Michelle Garrison, Full-time, Office Assistant, Department 403, $14.96/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Cathy Gawthrop, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Destiny Huttenstine, Full-time, Office Assistant, Department 403, $10.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Elissa Shell, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Anna Smith, Full-time, Deputy Circuit Clerk, Department 403, $20.28/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Stephanie Smith, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Jill Hodges-Stepp, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Angela Witt, Full-time, Deputy Clerk, Department 403, $10.63/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Jean Young, Full-time, Office Assistant, Department 403, $11.13/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Geoffrey Clutter, Part-time, Custodian, Department 424, $9.00/hourly, effective October 8, 2017 as presented by the Commission Secretary

An Order to appoint George Woodrum to serve on the Putnam County Development Authority Board, effective October 10, 2017 with a term to expire on September 30, 2020

An Order to appoint Paul Melton to serve on the Putnam County Development Authority Board, effective October 10, 2017 with a term to expire on September 30, 2020

An Order to appoint Thomas Young to serve on the Putnam County Parks and Recreation Commission, effective October 10, 2017 with a term to expire on August 31, 2020

An Order to amend re-appointment order of Wanda Flowers to serve on the Putnam County E-911 Advisory Board to correct the name to Wanda Marks, effective July 1, 2017 with a term to expire on June 30, 2020

Commissioner Foster seconded the motion. The motion carried unanimously.

BID OPENING – HAZARD MITIGATION GRANT PROGRAM

Planner Tim Keaton presented one bid for the Hazard Mitigation Grant Program from Reclaim Company LLC with $4.5 per sq. ft. for demolition, $ .35 per sq. ft. for asbestos testing, and $3.5 per sq. ft. for asbestos abatement. After discussion, Commissioner Skidmore made a motion to table decision for further review by County Attorney Larry Frye.  Commissioner Foster seconded the motion.  The motion carried unanimously.

LARRY FRYE, COUNTY ATTORNY

Mr. Frye presented an Ordinance of the County of Putnam, West Virginia Granting a Franchise to Comcast of California/Maryland/Pennsylvania/Virginia/West Virginia, LLC for the Construction and Operation of a Cable System. After Commissioners discussion, Commissioner Skidmore made a motion to approve Comcast Cable Franchise Agreement as presented by Mr. Frye.  Commissioner Foster seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

An Order to issue a check from the General County Fund in the amount of $607.00 payable to Silling Associates for the Putnam County Window Replacement 2016 Project out of the Courthouse Facilities Improvement Authority

An Order to issue a check from the General County Fund in the amount of $54,506.00 payable to City Construction Company for the Putnam County Window Replacement 2016 Project out of the Courthouse Facilities Improvement Authority

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Records Management and Preservation Board Grant Application as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and affirm the President’s signature on Change Order #3 on the Valley Park Synthetic Turf Project as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #4 for the Valley Park Improvement Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #5 for the Community Center Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to authorize staff to purchase sports amenities as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:35 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:49 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint George Woodrum to serve on the Putnam County Development Authority Board, effective October 10, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:50 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:05 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Paul Melton to serve on the Putnam County Development Authority Board, effective October 10, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

EXECUTIVE SESSION

At 10:05 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:24 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Thomas Young to serve on the Putnam County Parks and Recreation Commission, effective October 10, 2017 with a term to expire on August 31, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

Commissioner Skidmore made a motion to amend re-appointment order of Wanda Flowers to serve on the Putnam County E-911 Advisory Board to correct the name to Wanda Marks, effective July 1, 2017 with a term to expire on June 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $111.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the TIF Fund, Devonshire Account in the amount of $230,558.07 payable to United Bank, Inc. – Trustee to transfer Devonshire tax increment revenues to the trustee as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $480,535.40 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $2,700.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $530,054.73 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation

CommissionCommissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the Requisition from the 2017 A Bonds Project Fund in the amount of $1,079,196.88 for Payment #3 submitted to Wesbanco for reimbursement as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela Smith for professional services rendered September 18, 2017 to September 29, 2017

5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $56.03 payable to Office Depot for office supplies

6. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,620.00 payable to Prestera Center for mental health services

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Glenn Jeffries to serve on the Putnam County Development Authority Board, effective September 30, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

TIMOTHY SMITH, PLANNING DIRECTER

Timothy Smith appeared before the Commission to present a Text Amendment to modify Article 1400 (Signs) and 150 (Definitions) of the Zoning Ordinance, which includes permitting portable signs, adding blade signs and allowing changeable copy signs to be changed every eight seconds.

At Commissioner Foster’s request, Mr. Smith reviewed potential upcoming changes including multi-tenant developments, where Greg Williamson researched and developed a formula based on square footage of developed area to determine allowable dimensions for signage. Mr. Smith stated other potential changes would increase the size of signs for individual businesses, and existing signs in violation of the sign ordinance may possibly be allowed.

At 10:45 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes asked for public comments; there were none.

At 10:46 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve and specifically find, based thereon, that the text amendment: Will protect and promote the public health, safety, convenience, moral and general welfare; and the amendment is consistent with the adopted Comprehensive Plan, and to approve the Zoning Text Amendment as follows, pursuant to West Virginia Code Sections 8-24-45 through 8-24-47. Commission Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                John M. Bankenhorn, III, Aldie Marie Chapman, Margaret Ruth Crowder, Norma Virginia Wymer Hatcher, Dorothy Kathleen Hill, Donna Joyce McKee, Matthew Allen Miller, Ina Mae Morrison, Charles Robert Osburn, Carol Jean Parsons, Patricia Ann Popp, Patricia A. Risk Sammons, James Burford Smith, John Sam Toney, David Lee Watters, Sarah Frances Holley Young

Long Form Settlement:                 None.

An Order to disburse the sum of $170.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $191.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the reappointment of Kristy A. Blankenship as Executrix DBN to administer the Estate of Brian Stephen Love, deceased, due to the resignation of former Executrix, Cynthia Warren

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from September 23, 2017 through October 6, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

EXECUTIVE SESSION

At 10:54 a.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 11:30 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 11:30 a.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Thursday, October 26, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

 

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

September 28, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,053.50 for August 2017 Optical and Dental Benefits

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of September 12, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

2 Vets Lawn Care, Act Locksmith Service, B 4 Sure Home Inspections Skile Marketing LLC, two for Regina H. &/or Dewayne Baire, John K. &/or Farrah Caruthers, two for James G. & Barbara L. Clagg, Russell S. &/or Helen J. Cook, Jeffrey &/or Deborah Haynes, Keith E. Jividen Jr., Pamela Kessel, Timothy E. &/or Mary A. King, Gary W. & Debra Loudermilk, four for Elmer &/or Marie McFarland, Noble E. Pritt, Craig &/or Deana Richards, Timmy Stowers, Union Boiler Company, John Christopher & Alicia Kathryn Young

23 Erroneous Assessments were approved totaling $7,034.82 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to delete from payroll Marshall Mitchell, Part-time, Custodian, Department 425, effective September 9, 2017 as presented by the Commission Secretary

An Order to add to payroll change Jennifer Bailey, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective September 17, 2017 as presented by the Commission Secretary

An Order to re-appoint Wanda Flowers to serve on the Putnam County E-911 Advisory Board, effective July 1, 2017 with a term to expire on June 30, 2020

Commissioner Foster seconded the motion. The motion carried unanimously.

BREAST CANCER AWARENESS PROCLAMATION

Commissioner Foster read aloud a Proclamation designating October 2, 2017 as Putnam County Breast Cancer Awareness Day in recognition of October being National Breast Cancer Awareness Month.

LISA COPLEY, ACCOUNTANT

Ms. Copley appeared before the Commission to present Financial Statements for Putnam County for the fiscal year ended June 30, 2017. Commission Skidmore made a motion to approve the Financial Statements as presented.  Commissioner Foster seconded the motion.  The motion carried unanimously.

ASHLEY ALFORD, PUTNAM COUNTY CHAMBER OF COMMERCE

Mr. Peyton was unable to attend, so Ashley Alford President of Chamber of Commerce appeared before the Commission to announce a lunch and learn for Labor Law on Thursday, October 12, 2017 at 11:00 a.m. at Sleepy Hollow Golf Course.

LARRY FRYE, COUNTY ATTORNEY

Ancil Ramey representing Murl Louise Tribble and Janet Pearl Sargent to present his objections regarding the appointment of Polly Sue Pickens as Executrix of the Estate of Louise Ferris Pickens. Mr. Ramey provided Supreme Court documentation where a jury found Ms. Pickens (1) breached her fiduciary duties as Executrix of her mother’s Estate; (2) tortiously interfered with Ms. Tribble’s and Ms. Sargent’s expectancy; (3) committed conversion of the mother’s property; (4) committed constructive fraud and (5) committed actual fraud.  Ms. Tribble and Ms. Sargent were awarded damages in the amount of $94,124.00.  Mr. Ramey also presented the Mutual Settlement agreement where Ms. Pickens agreed Rick Pearson Auction Company would file the necessary paperwork with the Fiduciary Commissioner and/or the Putnam County Commission to close the estate.  Mr. Ramey explained a letter was mailed to Putnam County’s Fiduciary office stating the three beneficiaries agreed to the appointment of Rick Pearson for closing of the estate, which included the sale of two real estate properties.

Paul Ryker representing Polly Sue Pickens stated Ms. Pickens paid her debt and there is no reason she should not be Executrix of the Estate of Louise Ferris Pickens. Mr. Ryker said there was some concern over whether Mr. Pearson would charge a fee, so in the meantime Ms. Pickens came in to the Fiduciary office and was appointed as Executrix of the Estate of Louise Ferris Pickens.

The Commissioners asked questions and heard statements by Murl Louise Tribble, Polly Sue Pickens and other family members.

Larry Frye stated Mr. Ramey’s office sent a letter to Putnam County’s Fiduciary office that was not received due to a typographical error. Mr. Frye explained if his office had received the letter from Mr. Ramey, then Ms. Pickens would not have been appointed.

After consideration thereof, Commissioner Foster made a motion to deny re-appointment of Polly Sue Pickens as Executrix of the Estate of Louise Ferris Pickens and orders that the re-appointment of Polly Sue Pickens as Executrix of the Estate of Louise Ferris Pickens is hereby declared null and void. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Paul Comes Director of Government Affairs for Comcast was present for any question regarding the Comcast franchise agreement. Commissioner Foster asked why consumers do not have more than one choice for cable providers.  Mr. Combs stated this is a non-exclusive franchise agreement; therefore, he can look into expanding coverage areas in Putnam County.   After Commissioners discussion, Commissioner Foster made a motion to table the Comcast Cable Franchise Agreement until October 10, 2017.  Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to recess. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion. The motion carried unanimously.

EXECUTIVE SESSION

At 6:44 p.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 7:35 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #4 for the Community Center Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Young reviewed quotes for the Valley Park Improvement Project Site Amenities.

Commissioner Skidmore made a motion to issue a check from the General County Grant Fund in the amount of $405.00 payable to Silling Associates for the Putnam County Window Replacement 2016 Project out of the Courthouse Facilities Improvement Authority as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the revised pay scale for Sheriff Law Enforcement Department 700 effective the first full pay period in October, 2017 as follows: Deputy – $19.66/hourly, Corporal – $19.95/hourly, Sergeant – $21.39/hourly, Lieutenant – $22.84/hourly as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a full-time employees budget increase effective the first full pay period in October, 2017 for Commission Department 401 in the amount of $2025, County Clerk Department 402 in the amount of $788, Circuit Clerk Department 403 in the amount of $2,555, Sheriff Tax Department 404 in the amount of $1,100, Fiduciary Department 411 in the amount of $952, Courthouse Department 424 in the amount of $1,014, Other Buildings Department 425 in the amount of $4,590, Sheriff Service of Process Department 701 in the amount of $1,720, Emergency Services Department 711 in the amount of $751, Communication Center Department 712 in the amount of $5,642, Ambulance Authority Department 715 in the amount of $16,103, Animal Shelter Department 716 in the amount of $4,099, Central Garage Department 717 in the amount of $1,061 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Grant Fund in the amount of $820.00 payable to Putnam County Homecoming for reimbursement of Inflatables at the 88th Annual Putnam County Homecoming as presented by Mr. Young.  Commissioner Foster seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Hotel/Motel Tax Fund in the amount of $10,000.00 payable to Putnam County Recreation Enhancement Fund

An Order to issue a check from the Hotel/Motel Tax Fund to the Putnam County Parks and Recreation Commission in the amount of $32,500.00 and to the Convention and Visitors Bureau in the amount of $42,500.00

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $2,032.50 payable to Terradon Corporation for work associated with the Parking Lot Improvements Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $230,558.07 payable to Devonshire TIF to reflect increments to be collected in fiscal year 2018 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $228,331.49 payable to WesBanco Bank, Inc., Trustee Revenue Fund to issue debt service payments for Putnam Bonds 2017AB as presented by Mr. Young.  Commissioner Foster seconded the motion.  The motion carried unanimously.

3. An Order to issue a check from the Putnam County TIF Fund in the amount of $924.50 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

4. An Order to issue a check from the Putnam County TIF Fund in the amount of $64,982.25 payable to Musco Sports Lighting, LLC for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,980.00 payable to Angela L. Smith for professional services rendered September 1, 2017 to September 15, 2017

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,248.00 payable to Thomas M. Lyvers for professional services rendered September 1, 2017 to September 7, 2017

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $832.00 payable to Thomas M. Lyvers for professional services rendered August 28, 2017 to August 31, 2017

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered September 11, 2017 to September 22, 2017

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $678.36 payable to Sprint for cell phone services

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $630.00 payable to Chris Moles for professional services rendered September 1, 2017 to September 30, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $715.00 payable to Track Group for monitoring

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Tamara Goodall Bellomy, Dennis Carol Bumgardner, Garnet Louise Godbey, Freda Elizabeth Maxson, Leota Lorene Pilcher, John Dale Samples, Lawrence Bruce Thistlewaite

Long Form Settlement:                 Karen Dee Painter

An Order to disburse the sum of $88.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from September 9, 2017 through September 22, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Wanda Flowers to serve on the Putnam County E-911 Advisory Board, effective July 1, 2017 with a term to expire on June 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:58 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Tuesday, October 10, 2017 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

September 12, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by Senior Deputy Clerk Marcia Fewell. The Pledge of Allegiance followed.

MARCIA FEWELL, SENIOR DEPUTY CLERK

Mrs. Fewell presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of August 31, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

Nathan Lee Arnold, Steven D. or Michele N. Bays, two for Stephen E. Bias et al, two for Julia H. Bradfor, David Scott Buzzard, two for John Chancey, Samantha J. Deel, First National Acceptance Co., Paula R. Hudnall, Lisa R. & Timothy McDade, three for SSA Holdings Inc.

16 Erroneous Assessments were approved totaling $6,394.21 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to appoint James A. Dodrill to serve on the Putnam County Planning Commission, effective September 12, 2017 with a term to expire on February 6, 2018

An Order to re-appoint Ashley Alford to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2017 with a term to expire on August 31, 2020

An Order to re-appoint Dusty Hurley to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2017 with a term to expire on August 31, 2020

An Order to appoint Dr. E. Michael Robie, D.O. to serve on the Putnam County Board of Health, effective September 12, 2017 with a term to expire on June 30, 2021

Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to appoint James A. Dodrill to serve on the Putnam County Planning Commission, effective September 12, 2017 with a term to expire on February 6, 2018. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

President Andes made a motion to re-appoint Ashley Alford to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2017 with a term to expire on August 31, 2020. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

President Andes made a motion to re-appoint Dusty Hurley to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2017 with a term to expire on August 31, 2020. Commissioner Skidmore seconded the motion.  Commissioner Foster voted nay. The motion carried.

President Andes made a motion to re-appoint Douglas Pierson to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2016 with a term to expire on August 31, 2019. The motion died for lack of a second.

EXECUTIVE SESSION

At 9:09 a.m., Commissioner Skidmore made a motion to enter into executive session for board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:15 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Dr. E. Michael Robie, D.O. to serve on the Putnam County Board of Health, effective September 12, 2017 with a term to expire on June 30, 2021. Commissioner Foster seconded the motion.  The motion carried unanimously.

RANDY BARRETT, MAYOR OF WINFIELD

Commissioner Skidmore made a motion to approve the inflatable’s invoice for the Putnam County Homecoming. Commissioner Foster seconded the motion.  The motion carried unanimously.

TIM KEATON, PLANNER

Planner Tim Keaton appeared before the Commission for signing of the Order for a Text Amendment to revise Article 650.04 Special Permit Uses in the C-2 High Density Commercial Zoning District of the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia to include Drive-In Theater, and to revise supporting regulations in Articles 650 and 1700 approved on August 31, 2017 at the Putnam County Commission meeting.

LARRY FRYE, COUNTY ATTORNEY

Kevin Cheshire President of Forest Park Subdivision located in Poca, West Virginia appeared before the Commission to present a petition requesting Forest Park Subdivision to be included on the ATV ordinance.

After County Attorney Larry Frye confirmed all requirements had been met, Commission Foster made a motion to approve the petition filed by Forest Park Subdivision to be included in the ATV Ordinance. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Mr. Frye presented a Petition filed by heir, Mr. Harry Earl Wallot, who appeared in person. The Petitioner requested that Administrator, Corda Wallot-Jellum of the Estate of Richard Orville Wallot be removed due fact that the attempts to contact Ms. Wallot-Jellum by the Fiduciary office were unsuccessful.

After due notice, the Administrator, Corda Wallot-Jellum, failed to appear. Mr. Wallot explained that Administrator, Corda Wallot-Jellum has not been forthcoming or communicative with regards to matters involving the Estate of Richard Orville Wallot.

After consideration thereof, Commissioner Skidmore made a motion to grant the Petition to remove Corda Wallot-Jellum effective immediately and directed the Fiduciary Supervisor to appoint Harry Earl Wallot as Administrator of the Estate of Richard Orville Wallot. Commissioner Foster seconded the motion.  The motion carried unanimously.

TRICK OR TREAT

Commissioner Skidmore made a motion to designate Trick or Treat to be Tuesday, October 31, 2017 from 6:00 p.m. to 8:00 p.m. for all areas of Putnam County outside of city limits. Commissioner Foster seconded the motion.  The motion carried unanimously.

DREW DUNLAP, PUTNAM COUNTY DEVELOPMENT AUTHORITY

Mr. Dunlap appeared before the Commission to present a financial update for the Putnam County Development Authority. Mr. Dunlap reported their Local Economic Development Grant decreased from $30,000 to $14,000.  Commissioners asked questions, which Mr. Dunlap answered by explaining Tasty Blend Foods received a loan through Water Development Authority and paid them directly, but they kept records for accounting purposes.  Mr. Dunlap has isolated the land on US Route 817, which is above the flood plain and will follow up with Commissioner Foster with more details.  Mr. Dunlap stated the Putnam County Development Authority has received a grant through Advantage Valley to hire someone to help with business retention and expansion for a three-year period.

BILL HOWARD, BENEFIT ASSISTANCE

Mr. Howard appeared before the Commission to discuss increasing the deductible from $1250 to $1500 for employees will increase the county’s cost $5,000 per year and eliminating the deductible on type two and three services would affect more people and cost an additional $6,500 to $7,000 per year. Commissioners requested County Manager Jeremy Young send a survey to employees to determine if this is an issue.

TIM HANNA, PROJECT COORDINATOR

After discussion with Mayor Halstead, Commissioner Skidmore made a motion to award the remaining $5,105.00 from the Putnam County Recreation Enhancement Fund to the Town of Eleanor as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign an Application for the 2017 Courthouse Facilities Improvement Authority Grant as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to award the contract to Absten & Sons for the Parking Lot Lighting Project as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to move forward with McGraw-Edison for the lighting fixtures on the Parking Lot Lighting Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #2 for the Valley Park Synthetic Turf Project as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Department #700 to cover contracted services as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $457.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $1,336.88 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $8,398.08 payable to EJ USA, Inc for tree frames under the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $11,237.00 payable to GEF for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $472,039.50 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $9,316.58 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $213,982.00 payable to Musco Sports Lighting, LLC for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $301.50 payable to Alere for drug testing

8. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $2,566.00 payable to Prestera Center for mental health services

9. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $193.88 payable to Office Depot

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,582.50 payable to Kimberly Sizemore for professional services rendered August 1, 2017 to August 31, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $802.50 payable to Chris Moles for professional services rendered August 1, 2017 to August 31, 2017

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve reimbursement request to Wesbanco for Requisition for Payment #2 from Series 2017 A Bonds Project Fund as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Donald A. Black, Rhonda Lea Brammer, Dorothy Gulley Burnette, Frances Louise Dillon, Lois Ann Errett, Wanda Lee Gunno, Patrick Lee Hill, Mark Edward Kees, Ronald Francis Kleppinger, Jason Todd Pate, Paul Ray Sigmon, Kathleen Comer Simmons, Everette Ray Stover, Wardie E. Withrow

An Order to disburse the sum of $170.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $167.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from August 26, 2017 through September 8, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Sarah McCallister who resides in Moss Creek Subdivision appeared before the Commission to inform them that beginning on August 31, 2017 a debris pile at Valley Park was set on fire by the fire department and continues to burn fifty feet from her front door. Ms. McCallister who suffers from asthma phoned the Hurricane Fire Department and Director Jarrod Dean at Parks and Recreation eleven days ago and has yet to receive a return call from either.  The Commissioners assured Ms. McCallister they will get answers and follow up with her.

EXECUTIVE SESSION

At 10:43 a.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 12:11 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 12:12 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Thursday, September 28, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

August 31, 2017

OPENING

Commissioners Stephen A. Andes and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. President Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of August 8, 2017. President Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

Charles R. Ferguson, Oscar Griffith, Nippon Thermostat of America, Nicholas Adkins, four for Charles Richard Ashby et ux, Stephen C. Alford, four for James D. Arrowood, two for Joyce A. Ashby, Barracks, Inc., Gregg G. Becnel, James M &/or Marjorie Bradley, Bravo Live Karaoke Lighting Extravaganza, Scott &/or Jackie Byars, James C. & Barbara L. Clagg, William Cobb, Brian S. Cole, Gary L. or Betty Jane Collins, Jeremy M. Comer et ux, Robert F. Conley, Todd & Jayna Corns, Timothy P. Cowan, two for Ronda D. Crist, Elaine A. Davis, Kevin M. Flora, James E. Foster, Kimberly Hambrick, Jo Ann Harris, Pamela &/or Lonnie Harris, Richard or Cathey Hartz, Oliver W. &/or Kimber C. Herdman, five for Taunja A. Hutchison, three for Barbara A. Jackson, Susanna M. (Summers) &/or Thomas W. Johns, Delores J. Johnson, Robin Everett & Johanna L. Keister, James Lewis, Jerry & Retta Lewis, Michael L. &/or Kathy I. McGhee, Pam Morris, Brandon &/or Heather Nicole Nester, Gary M. &/or Ashley Oxley, Chad Dustin Reed, Charles A. Roberts, Ethel A. Roberts, Cheryl Ann Rossi, Pamela J. Rymer, Keith Schongar, Scott Teays Mini Storage DBA BTS Enterprises LLC, William A. Shelton II et ux, Audra Smith, Manoli Stilianoudakis, Robert &/or Connie Stover, Lois Henry Tucker et al, three for E. W. Turner, Larry J. Whittington, Michael E. & Lisa P. Young, Sabastian or Miranda Young, Sandra Lynn Zell

74 Erroneous Assessments were approved totaling $556,026.47 in deduction of taxes.

President Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

An Order to amend payroll for Dave Casto, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective August 3, 2017 as presented by the Commission Secretary

An Order to add to payroll Morgan Adkins, Full-time, Paramedic, Department 715, $13.30/hourly, effective August 10, 2017 as presented by the Commission Secretary

An Order to add to payroll Gregory Berry, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary

An Order to add to payroll Donald Ennis, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary

An Order to add to payroll Casey Walker, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary

An Order to add to payroll Alexander Jividen, Part-time, EMT, Department 715, $9.00/hourly, effective August 10, 2017 as presented by the Commission Secretary

An Order to add to payroll Krystal Harrison, Part-time, EMT, Department 715, $9.00/hourly, effective August 10, 2017 as presented by the Commission Secretary

An Order to make a payroll change for Ryan Lewis, Full-time, Paramedic, Department 715, $13.30/hourly, effective August 27, 2017 as presented by the Commission Secretary

An Order to appoint Jeremy Young to serve on the EnAct Board, effective July 1, 2017 with a term to expire on June 30, 2018

President Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Jeremy Young to serve on the EnAct Board, effective July 1, 2017 with a term to expire on June 30, 2018. President Andes seconded the motion.  The motion carried unanimously

PUBLIC COMMENTS

Mayor Woodrum appeared before the Commission to recommend placement of the playground equipment from Parks and Recreation be on property owned by Putnam County School Board rather than Hometown Park. Commissioners suggested Mayor Woodrum attend the September 7, 2017 Parks and Recreation Board meeting.

Mark Halburn appeared before the Commission to recommend opening Waves of Fun for Labor Day weekend. Unfortunately, due to the construction at Valley Park the Commissioners did feel this was feasible.

TIM HANNA, PROJECT COORDINATOR

Commissioner Skidmore made a motion to issue a check from the General County Grant Fund in the amount of $900.00 payable to City Construction Company for the Putnam County Window Replacement 2016 Project as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $3,595.00 payable to City of Winfield for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Census 2020 Registration Form as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Supplementary Special Addition to the VOCA Grant as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the FY 2018 Community Corrections Grant Award as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #1 for the Valley Park Synthetic Turf Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #3 for the Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the State Budget Revision #2 as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commission Skidmore made a motion to affirm authorization for County Manager’s Signature on Gametime Phase One Agreement of $89,124.78 for the Valley Park Playground Project as presented my Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $20,000.00 payable to Putnam County Building Fund for a Putnam County Board of Education reimbursement for half of the Courthouse Drive paving project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $122,818.50 payable to Cherry River Construction, LLC for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $2,752.40 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $1,800.00 payable to Terradon Corporation for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the E-911 Fund (07) in the amount of $6,291.72 payable to the E-911 Wireless Fund (24) representing 3% of the monthly E-911 wireless subscriber fees as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $50,000.00 payable to the Putnam County Health Department as the payment of FY2017-18 contribution as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $107.00 payable to Help For Animals for services provided as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

An Order to issue a check from the Putnam County TIF Fund in the amount of $3,125.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $1,892.56 payable to EJ USA, Inc. for tree frames under the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $65,970.00 payable to Capital Builders for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $6,167.00 payable to GEF for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $225.00 payable to Chapman Technical Group for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $742.50 payable to Terradon Corporation for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $21,429.32 payable to Putnam County Parks and Recreation for reimbursement of invoices paid to Precision Pump and C.I. Thornburg for the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $2,614.50 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

An Order to issue a check from the Putnam County TIF Fund in the amount of $609,650.10 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion.  The motion carried unanimously.

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $208.00 payable to Thomas Lyvers for professional services rendered July 31, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,872.00 payable to Thomas Lyvers for professional services rendered August 1, 2017 to August 11, 2017

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas Lyvers for professional services rendered August 14, 2017 to August 25, 2017

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,260.00 payable to Angela L. Smith for professional services rendered August 1, 2017 to August 15, 2017

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 September Invoice

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 September Invoice

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $645.00 payable to Chris Moles for professional services rendered July 1, 2017 to July 31, 2017

17. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $335.00 payable to Alere Toxicology Services, Inc. for drug testing

18. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $184.25 payable to eLab Solutions for drug testing supplies

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $675.00 payable to Kimberly Sizemore for professional services rendered July 1, 2017 to July 31, 2017

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $133.98 payable to Auto Zone

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $75.47 payable to Office Depot

22. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,544.00 payable to WV Board of Risk and Insurance Management for quarterly liability and property insurance

23. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $384.54 payable to Sprint for cell phone services

24. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $598.50 payable to Track Group for monitoring

25. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,260.00 payable to Angela L. Smith for professional services rendered August 16, 2017 to August 31, 2017

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

TIM KEATON, PLANNER

Planner Tim Keaton appeared before the Commission to present a petition submitted by Paul Rogers, Jr. and Tamra Rogers for a Text Amendment to revise Article 650.04 Special Permit Uses in the C-2 High Density Commercial Zoning District of the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia to include Drive-In Theater, and to revise supporting regulations in Articles 650 and 1700.

At 9:30 a.m., Commissioner Skidmore made a motion to open the public hearing. President Andes seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

Commissioner Skidmore made a motion to close the public hearing. President Andes seconded the motion. The motion carried unanimously.

Commissioner Skidmore and President Andes voted yes regarding the proposed amendment will protect and promote the public health, safety, convenience, moral and general welfare as well as the amendment is consistent with the adopted comprehensive plan.

Commissioner Skidmore made a motion to approve the Order for a Text Amendment to revise Article 650.04 Special Permit Uses in the C-2 High Density Commercial Zoning District of the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia to include Drive-In Theater, and to revise supporting regulations in Articles 650 and 1700 as presented by Mr. Keaton. President Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Robert Keith Buzzard, Lloyd Raymond Cobb, James Edman Coleman, Michael Lee Craigo, Clyde S. Cyrus, Ronald Franklin Davis, Pete John Estep, Kathleen Violet Fisher, Martha Helen Fletcher, Helen Marie Harper, James Edward Hazelett, Ira W. Hill, Jr., Richard W. “Dick” Howard, Anita Louise Jordan, Delbert Eugene Lockhart, Exie Jean McCune, Billie Jackson Osborne, Jerry Neal Pauley, Douglas C. Spaulding, Rose Marie Spaulding, Clarice V. Taylor, Asbury Irwin Wilson, Lucille Edith Witt

Long Form Settlement:                 Elmus Jackson Stover, Lillian Gay Wysong, James Harold White, Jr.

An Order to disburse the sum of $303.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order approving the Disclaimer of Ted Thomas in the Estate of Tedra Dawn Thomas.

An Order approving the Annual Settlement Report of Eleanor Ruth Fisher, Administratrix, of the Estate of Lynden Varrell Fisher.

An Order referring the Estate of Wanda Lee Creech Kaneday to Fiduciary Commissioner, Tim LaFon, for a legal recommendation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from August 5, 2017 through August 25, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. President Andes seconded the motion.  The motion carried unanimously.

ADJOURN

At 6:10 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Tuesday, September 12, 2017 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

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