Commission Meeting Minutes

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

December 28, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. Depository Bond from Putnam County Bank

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of December 12, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Dave Allen Communications LLC, two for Perry A. &/or Amanda Roach, Perry A. Roach, Larry M. Westfall et ux, John S. Whitt II, two for Nedra Williams

8 Erroneous Assessments were approved totaling $1,567.94 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Alexander Jividen, Part-time, Paramedic, Department 715, $11.50/hourly, effective December 26, 2017 as presented by the Commission Secretary
  2. An Order approving the petitioner’s request to rezone property located on Tax Map 151A, Parcel 1, which is located at 278 Staves Branch Road, Fraziers Bottom, WV 25082, to rezone the property from “R-2” Mixed Residential District to “R-R” Rural Residential District.
  3. An Order approving the petitioner’s request to rezone property located on Tax Map 162, Parcel 90, which is located at 18140 Winfield Road, Fraziers Bottom, WV, to rezone the property from “R-2” Mixed Residential District to a “C-1” Suburban Commercial District.
  4. An Order approving the petitioners’ request to rezone property located on Tax Map 223, Parcels 87 and 88; Tax Map 223E, Parcel 4; and Tax Map 223H, Parcels 84.3 and 84.5 from “R-1” Single Family Residential District to a “C-1” Suburban Commercial District
  5. An Order approving the Zoning Text Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, WV pursuant to West Virginia Code Sections 8-24-45 through 8-24-47, to modify Article 1400, “Signs”
  6. An Order to elect Commissioner R. Andrew Skidmore as Commission President for the period of January 1, 2018 to December 31, 2018 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENT

Commissioner Skidmore made a motion to re-appoint James Withrow to serve on the Putnam County Building Commission, effective August 28, 2017 with a term to expire on August 27, 2022. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Mr. Caldwell who owns property in Fraziers Bottom asked why his property was not excluded from the Fraziers Bottom TIF District at which time Commissioner Skidmore explained County Attorney Larry Frye is researching why this was not done and what steps needs to be taken to have the property removed from the TIF District.

FRANK CHAPMAN, OES DIRECTOR

Commissioner Skidmore made a motion to approve and authorize the President to sign the EMPB Grant Reimbursement Request as presented by Mr. Chapman. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #8 for the Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to award the Valley Park Benches Project to Maglan Site Furniture and authorize County Manager Jeremy Young to spend any funds that the Friends at Park are unable to raise. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Department #700 for building and equipment rental as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $19,210.00 payable to the WV State Auditor’s Office for the second half invoice for the FY2016 financial audit as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

  1. An order to issue a check from the Putnam County Building Fund in the amount of $13,128.87 payable to State Electric Supply Co for light poles and fixtures for the Parking Lot Improvements Project
  2. An order to issue a check from the Putnam County Building Fund in the amount of $6,100.00 payable to Absten & Sons LLC for work done on the Parking Lot Improvements Project

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

3. An Order to issue a check from the Putnam County TIF Fund in the amount of $49,400.72 payable to WesBanco Bank, Inc, Trustee – Trustee is to issue debt service payments for Putnam Bonds 2017AB

4. An Order to issue a check from the Putnam County TIF Fund in the amount of $24,750.00 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project

5. An Order to issue a check from the Putnam County TIF Fund in the amount of $17,693.90 payable to BSN Sports, LLC for baseball bleachers and batting cages at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered December 4, 2017 to December 14, 2017

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela L. Smith for professional services rendered December 18, 2017 to December 28, 2017

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 4, 2017 to December 15, 2017

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

SHEETZ CERTIFICATE OF APPRECIATION

Commissioner Skidmore recognized Sheetz at 4344 Teays Valley Road, Scott Depot, WV 25560 with a Certificate of Appreciation for their generous lunch donation for the Incident Command System Training and a special thanks to District Manager Jim Williams and Store Manager David Peal.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Richard Franklin Arrington, Lois Pauline Bailey, Helen Louise Beckett, Betty Lou Billups, Brandon Lee Byrd, Harold Colwell, Agnes Lee Deahl, Nancy Allen Edwards, Darrell Eugene Goff, Emma Lee Hammond, Brenda Gail Harrison, Alex Monroe Hill, Sr., Frank Andy Honaker, Lois Bryant Mays, Tamara Faye Mollohan, Helen Virginia Ramsey, Murl Marie Romine

Long Form Settlement:                 David Bertrand Bays, Patricia Marlene Perry, Shelbie Jean Saunders

An Order to disburse the sum of $230.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to reopen the Estate of Michael Lee Craigo for the sole purpose of settling the mortgage and appointing Anthony J. Craigo, Executor, due to the declination of former Executrix Brenda Joyce Craigo.

An Order to reopen the Estate of Billy Gene Jeffers for the sole purpose of distributing proceeds from C8 litigation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from December 9, 2017 through December 22, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to elect Commissioner R. Andrew Skidmore as Commission President for the period of January 1, 2018 to December 31, 2018. President Andes seconded the motion.  The motion carried unanimously.

ADJOURN

At 5:54 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, January 9, 2018 at 9:00 a.m.

Respectfully submitted,

 

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

December 12, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of November 30, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Andrew T. & Angela D. Colagrosso, Michael Shane Foster, two for Merle F. Phalen et al, Melissa Rucker, two for Vasilios P. Manuel et ux

7 Erroneous Assessments were approved totaling $1,474.68 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to delete from payroll Judy Graley, Full-time, Associate Planner, Department 439, effective November 17, 2017 as presented by the Commission Secretary
  2. An Order to add to payroll Seth A. Lewis, Full-time, Deputy Sheriff, Department 700, $14.63/hourly, effective January 8, 2017 as presented by the Commission Secretary
  3. An Order to add to payroll Christa Miller, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective December 3, 2017 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

BID OPENING – VALLEY PARK BENCHES

County Manager Jeremy Young appeared before the Commission to present three (3) bids for the Valley Park Benches as follows: 1) Maglin from Canada with a bid of $54,960 which includes bike racks and trash bins, and $45,840 without bike racks or trash bins, 2) Forms Plus Surfaces from Pittsburgh with a bid of $49,832, and 3) Landscape Forms from Michigan with a bid of $57,139.30.

Commissioner Skidmore made a motion to table decision to allow staff to review the bids. Commissioner Foster seconded the motion.  The motion carried unanimously.

BID OPENING – VALLEY PARK COMMUNITY CENTER IT EQUIPMENT

County Manager Jeremy Young appeared before the Commission to present three (3) bids for the Valley Park Community Center IT Equipment as follows: 1) Netranam from Hurricane with a bid of $20,500, 2) Network Innovation Solutions from Huntington with a bid of $75,117.03, and 3) Alpha Technologies of Hurricane with a bid of $78,970.

Commissioner Skidmore made a motion to table the decision to allow staff and ZMM to review the bids. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commission Skidmore made a motion to approve the Phase 2 Valley Park Playground Project – Gametime agreement as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

FRANK CHAPMAN, OES DIRECTOR

OES Director Frank Chapman appeared before the Commission to discuss presentations they offer to groups or organizations in our community on National Weather Preparedness. Mr. Chapman said they are pushing the importance of being prepared for at least seventy-two hours along with having a disaster response preparation kit in your car and home.  Katie Rogers with Putnam County Health Department brought a couple of examples of Disaster Response Preparation Kits.

TIMOTHY SMITH, PLANNING DIRECTOR

At 9:34 a.m., Timothy Smith presented a Zoning Amendment application submitted by G. David Hobba for Rezoning for property located on Tax Map 162, Parcel 90, located at 18140 Winfield Road, Fraziers Bottom, WV 25082 to rezone the property from “R-2” Mixed Residential District to “C-1” Suburban Commercial District approved by the Planning Commission on November 28, 2017.

At 9:42 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

At 9:43 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

The County Commission made the following FINDINGS OF FACT: (1) The amendment of rezoning for Tax Map 162, Parcel 90, located at 18140 Winfield Road, Fraziers Bottom, WV 25082 would protect and promote the public health, safety, convenience, moral and general welfare; (2) meets goal number three by meeting the public vision for the US 35 corridor; (3) is located next to a business park, so it’s consistent with zoning; (4) provides additional business opportunity; (5) is consistent with the adopted comprehensive plan; (6) the adoptive plan requires consistent economic growth and enhances the quality of life for residents; it also increases commercial, residential and industrial opportunities, which is one of the things U.S. 35 Corridor Plan calls for; it also calls for us to support the Putnam County Development Authority in its efforts for marketing Putnam County as a prime location for commerce and investment, and this will certainly do that.

Commissioner Skidmore made a motion to approve the rezoning application as presented by Mr. Smith. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:45 a.m., Timothy Smith presented a Zoning Amendment application submitted by Arnold Wehrle, Jr. for Rezoning for property located on Tax Map 151A, Parcel 1, located at 278 Staves Branch Road, Fraziers Bottom, WV 25082 to rezone the property from “R-2” Mixed Residential District to “R-R” Rural Residential District approved by the Planning Commission on November 28, 2017.

At 9:50 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; Shirley Jones of Fraziers Bottom asked what the owner is going to build, which the Commissioners did not know.

At 9:52 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

The County Commission made the following FINDINGS OF FACT: (1) The amendment of rezoning for Tax Map 151A, Parcel 1, located at 278 Staves Branch Road, Fraziers Bottom, WV 25082 would protect and promote the public health, safety, convenience, moral and general welfare; (2) because it provides for housing diversity and scenic beauty; (3) is consistent with the adopted comprehensive plan; (4) provides for the opportunity to have a mixed use of property in the community, which is one of our goals to have residential and commercial available.

Commissioner Skidmore made a motion to approve the rezoning application as presented by Mr. Smith. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:53 a.m. Timothy Smith presented a Zoning Amendment application submitted by Johnson Properties, LLC, Patsy P. Smith, Keith H. & Barbara L. Jackson, Joseph & Patricia Lowen, and Juno Real Estate, LLC  for Rezoning for property located on Tax Map 223, Parcels 87 and 88; Tax Map 223E, Parcel 4; and Tax Map 223H, Parcels 74.2, 84, 84.3, 84.5, and 84.6; which are located approximately 0.3 mile east of the Scott Depot post office on Teays Valley Road, Scott Depot, WV 25560 to rezone the properties from “R-1” Single Family Residential District to “C-1” Suburban Commercial District approved by the Planning Commission on November 28, 2017.  Mr. Smith read a written comment from Seth Polk who had traffic concerns and was worried about what type of business may move in.

Commissioner Foster wanted it on the record that the Commissioners are required to have a vote on this and does not like that Planning Commissioner David Powell abstained from voting on this matter. Commissioner Foster verified with Mr. Smith that this was David Powell’s second abstention.  President Andes requested County Attorney, Larry Frye get clarification on this and notify all the boards.

At 10:12 a.m., Commissioner Skidmore made a motion for a five-minute recess. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:17 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:17 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; 1) Graydon Duffield at 106 Litton Heights asked how the adjoining property owners were notified, which Tim Keaton stated they were mailed notification. Mr. Duffield was concerned about the effect on the homeowner’s association, additional traffic this could create and property values.  Commissioner Foster stated the homeowner’s association would have the same authority they have now.  2) Charles Kuhl at 101 Litton Heights said the Planning Commission could not make a decision at the October 24, 2017 meeting and wanted to know what changed so that it passed at the November 28, 2017 meeting.  Mr. Smith stated it was a matter of having eight board members at the October meeting and thirteen at the November meeting.  Mr. Kuhl said they were not there for all of the public comments.  Mr. Smith said they spoke to the County Attorney who verified they were eligible to vote since they were provided the minutes from the previous meeting, which included the public comments.  3) Cristy King at 3 Hillcrest Drive stated this is a dead end road and is worried about the safety of the residents and many active children from the increased traffic.  Ms. King was also concerned about property values.  4) Adam Mullins at 1 Hillcrest Drive has concerns of how this will affect property value, children’s safety and was opposed to the rezoning.  5) Mallory Spurlock who lives at Litton Heights stated it is a single lane private residential road.  Ms. Spurlock was concerned about increased traffic, safety of the children and property values.  6) Keith Jackson has property adjacent to the Smith property and spent lots of money remodeling for commercial use, in addition, the rental income would help him during retirement.   7) Tyler Jackson has helped his dad work on this property for years.  Mr. Jackson explained the property could be used for various businesses such as a dental office, doctor office, daycare, etc.  Mr. Smith clarified their situation by stating the property was a dental office and when the zoning went in, they received legal nonconforming status to continue to operate as such.  Mr. Smith explained there was a period of three years when the property was vacant, and in Article 1800 it says, if the use is discontinued for more than one year then you lose your legal nonconforming status.

At 10:30 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore asked if they could just rezone five properties, which Mr. Smith confirmed they could. Commissioner Foster asked if the Hillcrest Drive property could use Teays Valley Road access, which Mr. Smith said that would require approval by WV Department of Highways.  Commissioner Foster explained he did not feel the property values would be affected in a negative manner.

After lengthy discussion, Commissioner Foster made a motion to consider all properties as one group. The motion died for a lack of a second.

The County Commission made the following FINDINGS OF FACT: (1) The amendment of rezoning for Tax Map 223, Parcels 87 and 88; Tax Map 223E, Parcel 4; and Tax Map 223H, Parcels 84.3 and 84.5 would protect and promote the public health, safety, convenience, moral and general welfare; (2) Commissioner Skidmore said because we have two properties that are already operating for commercial, and on the south side there is a creek that is a barrier that separates the commercial property with the residential property; (3) Commissioner Skidmore felt it would open up economic development; (4) Commissioner Skidmore and President Andes voted yes it is consistent with the adopted comprehensive plan; (5) Commissioner Foster did not feel it is consistent with the adopted comprehensive plan because it does not maximize the utilization of your commercial land usage plan; (6) Commissioner Skidmore said it is a difference in opinion, and said yes it is consistent with the adopted comprehensive plan, maybe not fully maximizing, but maximizing without impeding on the existing neighborhoods.

Commissioner Skidmore made a motion to approve the rezoning of Tax Map 223, Parcels 87 and 88; Tax Map 223E, Parcel 4; and Tax Map 223H, Parcels 84.3 and 84.5 zoning application as presented by Mr. Smith. President Andes seconded the motion.  Commissioner Foster voted nay.  The motion carried.

At 10:50 a.m., Timothy Smith Planning Director presented a Text Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, WV to modify Article 1400, “Signs” approved by the Planning Commission on November 28, 2017.

At 10:56 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

At 10:56 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

The County Commission made the following FINDINGS OF FACT: (1) the Text Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, WV to modify Article 1400, “Signs” would protect and promote the public health, safety, convenience, moral and general welfare; (2) it will make it safer, because it will be easier to locate businesses; (3) is consistent with the adopted comprehensive plan; (4) with U.S. Route 35 coming through and the pace of traffic you need a little bit larger sign.

Commissioner Foster made a motion to approve the Text Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, WV to modify Article 1400, “Signs” as presented by Mr. Smith. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Mr. Smith stated an order will be prepared for signature at the December 28, 2017 Commission meeting.

LARRY FRYE, COUNTY ATTORNEY

Commissioner Skidmore made a motion to appoint Carl Hostler as Fiduciary Commissioner for Putnam County and does hereby further affirm Timothy J. LaFon and Kelly M. Young as Fiduciary Commissioners. Commissioner Foster seconded the motion.  The motion carried unanimously.

MARCIE KIMBERLING, EXECUTIVE ASSISTANT

Commissioner Skidmore made a motion to approve the 2018 Legal Holiday schedule as presented by Mrs. Kimberling. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to make public notice that the Commission shall sit as a Board of Review and Equalization regarding all taxes assessed (personal and real) for the taxable year 2018 as follows:

Thursday, February 1, 2018 at 10:00 a.m.

Wednesday, February 7, 2018 at 6:00 p.m.

Tuesday, February 13, 2018 at 1:00 p.m.

Friday, February 16, 2018 at 10:00 a.m.

Commissioner Foster seconded the motion. The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Skidmore made a motion to authorize the President to sign a Contract Agreement for the Courthouse Facilities Improvement Authority (CFIA) as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and affirm the President’s signature on Change Order #7 on the Valley Park Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Tax Office #404 to cover maintenance and repair equipment as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the EMS #715 to cover building/equipment rental as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General School Fund in the amount of $163,376.88 payable to the General County Fund for reimbursement of jail costs for July to September 2005. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue checks from the Hotel/Motel Fund to Parks and Recreation Commission in the amount of $20,600.00 and the Convention and Visitors Bureau in the amount of $30,600.00. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Dog Fund in the amount of $1,349.99 payable to Casto & Harris, Inc. for 9,300 rabies tags for FY2018 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $194.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the 911 Fund in the amount of $1,328.67 payable to Safety Caution Equipment Co. for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $91.58 payable to Charleston Newspapers for the bid advertisement of IT equipment at the Valley Park Community Center
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $644,049.38 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,157.75 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $9,316.58 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission
  6. An Order to issue a check from the Putnam County TIF Fund in the amount of $113,676.30 payable to Pro Grass, LLC for work done on the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission
  7. An Order to issue a check from the Putnam County TIF Fund in the amount of $63,234.78 payable to Game Time for playground equipment at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  8. An Order to issue a check from the Putnam County TIF Fund in the amount of $9,305.28 payable to AEP for permanent power at the Valley Park Community Center
  9. An Order to issue a check from the Putnam County TIF Fund in the amount of $800.00 payable to Putnam County Parks and Recreation to reimburse for expenses paid to Hajoca for freeze proof ground hydrant

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela Smith for professional services rendered November 16, 2017 to November 30, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $208.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 1, 2017

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,872.00 payable to Thomas M. Lyvers, Sr. for professional services rendered November 20, 2017 to November 30, 2017

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $124.95 payable to Office Depot

14. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $4,046.00 payable to Prestera Center for mental health services

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Requisition for Payment #6 in the amount $841,791.65 for reimbursement for the TIF Bonds as presented by Mr. Young. Commissioner Foster seconded the motion. The motion carried unanimously.

TIM KEATON, PLANNER

Commissioner Foster made a motion to accept the bid from Reclaim Company LLC for the Hazard Mitigation Grant Program as presented by Mr. Keaton. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Sylvia Blondena Eggleton, Vivian Joyce Graham, Audrey Marie Jividen, Velma Oshel Carney Lee, Willard Lee McCallister, Robert Alan Milbee, Dorothy Jean Owen, Charles Patton, Hilman D. Raynes, Imogene Belcher Searls, James Allen Shelton, John Ray Smith, Dallas Ray Stowers

Reopen for the Sole Purpose of Asbestosis Litigation:      Dencil D. Barnett, Justin P. Cook

Reopen for the Sole Purpose of Transferring Stock:          Beulah Mae Lacy

An Order to disburse the sum of $155.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $145.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to appoint Carl E. Hostler as Fiduciary Commissioner for Putnam County and affirm Timothy J. LaFon and Kelly M. Young as Fiduciary Commissioners.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from November 25, 2017 through December 8, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENT

There were none.

RECESS

At 11:19 a.m., Commissioner Skidmore made a motion to recess until 1:15 p.m. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 1:15 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

EMS BILLING CONTRACT PRESENTATION & AWARD

Larry Cole and Lisa Bailey from Kanawha County Ambulance Authority appeared before the Commission to present their RFP response. Mr. Cole said they maintain their own billing along with doing billing for City of Charleston, Cedar Grove Fire Department, Whitesville Fire Department, and Clay County Ambulance.  Mr. Cole said they have twelve people total that are certified ambulance coders and they use ZOLL software.  Mr. Cole explained they could save the county $40,000 to $50,000.  President Andes asked if someone would be in charge of our account at which time Mr. Cole said there would not be one person designated to our account, but each person has a specific job. Commissioner Foster asked if they have financial trouble and Mr. Cole responded that they lost CAMC who is a large customer, however this did not affect their billing staff.  Mr. Cole stated they write off 1.8% annually.

David Jones and Dack Jones from Medical Claims Assistance appeared before the Commission to present their RFP response. Mr. David Jones said they have been in business for 31 years, specialize in EMS billing, they maintain one third of West Virginia’s EMS billing, and have sixty employees in Huntington.  Commissioner Foster asked how many employees work in billing, which Mr. Cole said they have eight to ten.  Mr. Cole stated they have a three-tiered system, which includes an upfront insurance verification department, processing department, and auditing department.  Mr. Cole said each client has a team assigned to their account.  Mr. Cole explained their bid was very conservative and based it off clients similar to Putnam County. Commissioner Foster asked why our calls have been low and Mr. Jones said he believes that is an auditing issue.  Commissioner Foster asked how much they write off which Mr. Jones said they collect 98%.  President Andes asked if they have ever been hacked and they have not.

Commissioner Foster made a motion to accept the bid from Medical Claims Assistance. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Medical Claims Assistance contract as presented by Mr. Hughes. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign the termination letter to our current provider. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

ADJOURN

At 2:15 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Thursday, December 28, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

November 30, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,612.84 for October 2017 payroll expenses
  3. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,204.50 for September 2017 Optical and Dental Benefits
  4. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,254.50 for October 2017 Optical and Dental Benefits
  5. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $315.32 for October 2017 payroll expenses
  6. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $189.82 for November 2017 payroll expenses

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of November 14, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Lisa Powell, Full-time, Administrative Planner, Department 439, $12.98/hourly, effective November 19, 2017 as presented by the Commission Secretary
  2. An Order to make a payroll change for Chad D. Weaver, Full-time, Sergeant, Department 700, $21.39/hourly, effective November 19, 2017 as presented by the Commission Secretary
  3. An Order to make a payroll change for Steve G. Martin, Full-time, Corporal, Department 700, $19.95/hourly, effective November 19, 2017 as presented by the Commission Secretary
  4. An Order to make a payroll change for Anthony J. Craigo, Full-time, Sergeant, Department 700, $21.39/hourly, effective November 19, 2017 as presented by the Commission Secretary
  5. An Order to approve the Planning Commission’s recommended findings and specifically FIND, based thereon, that the rezoning would 1) protect and promote the public health, safety and convenience, moral and general welfare due to the fact that the property is near or currently abuts “C-1” and “C-2” commercial districts and any future commercial development would expedite the process of public sewer lines being installed and; 2) finds the amendment would assist in achieving the objectives of the adopted comprehensive plan due to the fact there is currently commercial zoning in the area and 3) finds the amendment to be consistent with the U.S. 35 Corridor Management Plan and the Land Use Plan Element and to Approve, pursuant to West Virginia Code Section 8A-7-8, the Petitioners’ request to rezone the property located on Tax Map 151 Parcels 14.5, 15 and 15.3 from a “R-R” Rural Residential District and a “C-1” Suburban Commercial District to a “C-2” High Density Commercial District.
  6. An Order to re-appoint John Butterworth to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2017 with a term to expire on August 31, 2020
  7. An Order to re-appoint Joe McDonie to serve on the Putnam County Development Authority Board, effective October 1, 2017 with a term to expire on September 30, 2020
  8. An Order to make a payroll change for Timothy Smith, Full-time, Planning Director, Department 439, $82,000/annually, effective December 1, 2017 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint John Butterworth to serve on the Putnam County Parks & Recreation Commission Board, effective September 1, 2017 with a term to expire on August 31, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to re-appoint Joe McDonie to serve on the Putnam County Development Authority Board, effective October 1, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve a budget revision for the Office of Emergency Services Department #711 for dues and subscriptions as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the E-911 Fund in the amount of $6,684.70 made payable to the E-911 Wireless Fund representing 3% of the monthly E-911 wireless subscriber fees as presented by Mr. Young. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to transfer from the 911 Fund in the amount of $23,291.58 to Colossus, Inc. DBA InterAct Public Safety Systems as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Hotel/Motel Tax Fund in the amount of $10,000.00 made payable to the Putnam County Recreation Enhancement Fund as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Dog Fund in the amount of $50.00 payable to Ryan Wilkinson to refund sterilization deposit as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County Building Fund in the amount of $8,272.23 payable to Cherry River Construction, LLC for work associated with the Parking Lot Improvements Project
  2. An Order to issue a check from the Putnam County Building Fund in the amount of $29,998.61 payable to Cherry River Construction, LLC for work associated with the Parking Lot Improvements Project

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $66,392.42 payable to WesBanco, Inc., Trustee is to issue debt service payments for Putnam Bonds 2017 AB
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $117,618.48 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $6,338.32 payable to Highland Products Group, LLC for soccer field bleachers at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,149.92 payable to BSN Sports, LLC for baseball foul poles and team benches at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,144.10 payable to Varsity Scoreboards for the soccer scoreboard at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  6. An Order to issue a check from the Putnam County TIF Fund in the amount of $11,049.93 payable to Varsity Scoreboards for the baseball scoreboard at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  7. An Order to issue a check from the Putnam County TIF Fund in the amount of $837,822.56 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  8. An Order to issue a check from the Putnam County TIF Fund in the amount of $83.61 payable to Charleston Newspapers for the bid advertisement of park benches at the Valley Park Improvement Project

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Requisition for Payment #5 in the amount of $861,588.44 for reimbursement for the TIF Bonds as presented by Mr. Young.  Commissioner Foster seconded the motion.  The motion carried unanimously.

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela L. Smith for professional services rendered November 1, 2017 to November 15, 2017

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered November 6, 2017 to November 17, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,544.00 payable to West Virginia Board of Risk and Insurance Managements for quarterly premium

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $421.50 payable to Track Group for monitoring

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $285.04 payable to Sprint

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,357.50 payable to Kimberly Sizemore for professional services rendered October 1, 2017 to October 31, 2017

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $133.70 payable to Swana Lovejoy for mileage reimbursement

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 December Invoice

17. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 December Invoice

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

EMS BILLING AND DATA COLLECTION

Bradley Hughes appeared before the Commission to present the information on the bids from Medical Claims Assistance and Kanawha County Emergency Ambulance Authority for EMS Billing and Data Collection with Medical Claims Assistance as his recommendation. After discussion, Commissioner Foster made a motion to table this, so we can have the two bidders address the County Commission to allow the Commissioners to ask questions. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

STEVE DEWEESE, SHERIFF

Sheriff Deweese appeared before the Commission to request $13,710.53 in funding assistance for replacement of two Sheriff’s cruisers. Commissioner Skidmore asked if the Sheriff’s department had utilized the driving simulator sponsored by WV County Risk Pools, which they have.  Commissioner Skidmore made a motion to approve $13,710.53 for one cruiser.  Commissioner Foster seconded the motion.  The motion carried unanimously.

DOUG TATE, ALPHA TECHNOLOGIES

Mr. Doug Tate, Alpha Technologies was unable to attend.

ALAN PRITT, PRITT & SPANO

Mr. Alan Pritt appeared before the Commission to present an update for the Prescription Drug Litigation and explained the case is on schedule in his opinion. Mr. Pritt said many cases are going to federal court or multi-district litigation panel, but this may limit your ability to make decisions on naming the defendants.  After discussion, Commissioner Foster asked for recommendations from Mr. Pritt at the first Commission meeting in January.

DREW DUNLAP, DEVELOPMENT AUTHORITY

Commissioner Skidmore made a motion to approve a Resolution that officially designates the Putnam County Development Authority as the authorized development authority for Putnam County as presented by Mr. Dunlap. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Dunlap introduced their new Business Outreach Specialist, Will Miller at which time Mr. Miller reviewed his background including he is native to West Virginia and previously worked for WV Division of Tourism.

EXPANSION OF THE USE OF ALCOHOL AT VALLEY PARK

Commissioner Foster said there has been an ongoing effort or discussion within the Parks Commission to expand what was approved last year following numerous public meetings. Commission Foster requested clarification from Executive Director Jarrod Dean on which set of Rules and Regulations are in effect.  Mr. Dean explained he was not there when a lot of this happened and understood the Commission requested the board President Ashley Alford  be present, but she was unable to attend.  Mr. Dean said that in August the board discussed park expansion, bringing in more events, and changed the Parks Rules and Regulations to allow alcohol in a defined area. Mr. Dean later learned of new legislation passed in July that prohibits the board from making a change to the rules and regulations without approval from the County Commission.  Commissioner Foster requested each Commissioner receive a copy of the old rules, new rules and minutes from the meeting where this transpired.   President Andes clarified we are not looking to expand the use of alcohol, but the board is looking to expand events at the park to include outside concerts, weddings etc. for all people of Putnam County.  President Andes said they are looking into screening or a fence for events near the playground, but said the board is not ready to present anything to the Commission.  Mr. Dean explained the possible expansion would be for events only and they would have to carry liability insurance as well as get the City of Hurricane’s permission.  Commissioner Skidmore clarified the old rules and regulations are still in effect, unless the Parks board comes to the county Commission with new rules and regulations.  Commissioner Foster stated he does see it as the expansion of alcohol in the park.  Commissioner Foster asked if the Food Truck Festival would be allowed to sell alcohol and Mr. Dean stated only if it is confined to the Commons and the Community Center.  Commissioner Foster had previously asked Ms. Alford if having alcohol at the last Food Truck Festival generated additional revenue, but he was never given a definitive answer.  Commissioner Foster expressed his concern for serving alcohol near the playground with only having one entrance in and out of the park.  Commissioner Foster would like the Commission to be notified of potential changes to the Rules and Regulations.  President Andes explained the meetings are advertised with the meeting agenda.

PUBLIC COMMENTS

James Taylor said the way he understands it is the Commission could have been responsible if there had been an accident from last year’s Food truck festival or if the Parks and Recreation had used the rules passed in August. Commissioner Foster said he is correct.  Mr. Dean stated that any business or an entity that holds an event at Valley Park is required to have liability insurance.  Mr. Taylor said children are subjected to drinking many places and should not be subjected to it at the park.

Jarrod Shumate asked to uphold the integrity of those confined areas that were previously discussed.

Paul Hartley stated he knows there is an insurance requirement when scheduling an event, which he believes is a million dollars. Mr. Dean confirmed that is the requirement.  Mr. Hartley does not feel the million dollars will cover what some people are asking for if there wreck.  Mr. Hartley asked if the rules and regulations be on the next agenda.  Mr. Dean stated the board President Ashley Alford makes that decision, but the agenda will be posted.

Melissa Pratt from Teays Valley Church of God said she understands and appreciates that any decision make by the Parks Board will be brought forth for others to review.   Ms. Pratt does not want decisions for our community to be based on potential financial revenue and believes events can be expanded, but do not have to include alcohol.  Ms. Pratt explained families have fewer places they can go without being exposed to people under the influence of alcohol.

Stan Barnett said we have lost so many places we can go without having alcohol. Mr. Barnett said he could not go to a WVU game without someone pouring beer down the back of my neck.

Bill O’Dell with Putnam Wellness Coalition said he just heard about this yesterday, which is probably his fault for not being involved. Mr. O’Dell said they worked with Parks and Recreation Board to get a by-law or addendum to their rental agreement so anybody renting would know that it was illegal to provide alcohol to underage individuals and they would monitor it during the event.  Mr. O’Dell said he would like this language continued if they expand it along with looking into some signage for the park, so people know drinking is not permitted anywhere.  Mr. O’Dell also encouraged Training Intervention Prevention Strategies for anyone serving alcohol.

James Taylor stated we live in Putnam County because I look at Kanawha County and I see a dirty county. Mr. Taylor said you see drug problems all around and right now, we do not have that, but the more we open up our community to these events where we are allowing it, the dirtier it is going to get.  Mr. Taylor said people like alcohol because it stops your inhibitions and makes you do things you would not normally do.  Mr. Taylor does not want to see Putnam County becoming another Kanawha County or Huntington.

Ben Newhouse with the City of Hurricane who is also a Putnam County resident would like to advocate that the county Parks and Recreation and Commission issues is not as much of an alcohol issue, this is more of an opportunity issue. Mr. Newhouse said it is an opportunity for Putnam County to grow, to expand our horizons and bring in people that show growth and determination.  Mr. Newhouse said we have people and businesses interested in moving to our community.  Mr. Newhouse explained fairs and festivals provide the opportunity for people to get free entertainment and food along with being a positive way to bring people to the area.  Mr. Newhouse said he is not advocating drinking, but explained he has been to several wine and jazz festivals where you have a controlled atmosphere.  Mr. Newhouse said Main Street in Hurricane is a perfect example of several responsible businesses that have a license to sell wine and beer and quit serving people who have more than two or three beers, just like the county Parks and Recreation.

Shirley Searls was on Parks and Recreation Commission when we fought tooth and nail to get the alcohol contained to the inside the buildings at private events only and not to be sold to the public. Ms. Searls said when somebody says we are not selling to the public, only tickets, excuse me you are selling to the public.  Ms. Searls stated their insurance did not cover the event, so why in the world do we allow it to happen.  Ms. Searls said a private entity bought the insurance, so they could have it there.  Ms. Searls said we could have festivals and events without having alcohol by a playground.

Commissioner Skidmore said he was on the Parks Board when many of these discussions occurred and does not understand why we are having them again. Commissioner Skidmore said if the Parks Board presents it back to the County Commission, then we will handle it at that time.

Mr. Dean assured everyone he is going to enforce the rules and regulations that are in effect now.

Commissioner Foster thanked everyone for coming out and giving us your concerns again, which are all well founded. Commissioner Foster thought we went through this all last year also and does not know why we are having the discussion, but we are going to have the discussion if they try to put it through the County Commission.

Commissioner Foster made a motion to appoint Commissioner Skidmore as acting President.   Commissioner Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Michael Allen Arnold, Linda Marie Belcher, Jackie Gertrude Brown, Nancy Casto, Lillian Frances Bailey Fife, Kenneth Ray Hawley, John Edward Higginbotham, Jr., Ruby M. Majors, Kenneth Ray Martin, Sara Lee Maxson, Vada Muck, Martha Lee Nelson, Louise Ferris Pickens, Reva Eloise Rhodes, John Clifton Smith, Charles Evans Wheeler, Sandra Sue Witt, Donald Ray Wymer

Long Form Settlement:                 James William Gray

Annual Accountings:                    Gladys Ann Beller

An Order to disburse the sum of $225.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order approving the appointment of Diana Casdorph as Administratrix DBN to complete the administration of the Estate of Gladys Ann Beller due to the resignation of former Administrator Andrew Beller and releasing the bond posted by Western Surety Company/Dorsey Insurance Group for Andrew Beller.

An Order approving the appointment of Ricky Lee Pearson as Administrator CTA DBN of the Estate of Louise Ferris Pickens, deceased.

An Order approving the appointment of Clifford H. Muck as Administrator DBN of the Estate of Vada Muck, deceased, due to the death of former Administrator Lee Roy Muck.

An Order approving the withdrawal of Timothy J. LaFon as Fiduciary Commissioner of the Estate of Wanda Lee Kaneday, deceased, due to a conflict of interest and referring the matter to Kelly Young as Fiduciary Commissioner.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from November 11, 2017 through November 24, 2017.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 6:41 p.m., Commissioner Skidmore made a motion to enter into executive session with Timothy Smith for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 7:00 p.m., Commissioner Foster made a motion to return to regular session. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

PERSONNEL

Commissioner Foster made a motion to make a payroll change for Timothy Smith, Full-time, Planning Director, Department 439, $82,000/annually for completion of six-month probationary period. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:01 p.m., having no further business, Commissioner Foster made a motion and Commissioner Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, December 12, 2017 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

November 14, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. Special elections invoice certification

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of October 26, 2017. President Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Four for A F C Electric, two for Center For Rural Health Development Inc., Lindsey N. Eddy, Lee and Lee Inc., Dennis L. Jr. &/or Jill Lovejoy, Nails to Di For c/o Diane Tackett, Linwei Niu, Michael &/or Shallon Oglesy, On The Farm Primitives, two for Robert F. & Cathy A. Randolph, Charles J. Reeves, Deloris Smith, Thomas Thompson, three for Youngs Income Tax, John G. Callihan III et ux, Hannah & Jarrod Childers, five for Cold Stone Creamery, D Perfect LLC, James E. Kovack, Contessa Leann &/or Scott G. Nye, five for Terry D. &/or Carrie Shrewsbury, Simcon, Nicholas or Jessica Danielle Smith, Hannah & Jarrod Childers

39 Erroneous Assessments were approved totaling $24,516.58 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to delete from payroll Julie Ashworth, Temporary Part-time, Office Assistant I, Department 402, effective November 5, 2017 as presented by the Commission Secretary
  2. An Order to delete from payroll Tandy Boggess, Full-time, Custodian, Department 424, effective October 6, 2017 as presented by the Commission Secretary
  3. An Order to make a payroll change for Geoffrey Clutter, Full-time, Custodian, Department 424, $10.00/hourly, effective November 6, 2017 as presented by the Commission Secretary
  4. An Order to appoint Tim Martin to serve on the Putnam County Development Authority Board, effective November 14, 2017 with a term to expire on September 30, 2020
  5. An Order to appoint Marc Brown to serve on the Putnam County Convention & Visitors Bureau, effective November 14, 2017 with a term to expire on December 5, 2019
  6. An Order to appoint James David Mills to serve on the Putnam County Planning Commission, effective November 14, 2017 with a term to expire on February 6, 2019

Commissioner Foster seconded the motion. The motion carried unanimously.

COMMISSIONER SKIDMORE

Commissioner Skidmore recently attended the Young U.S. Leaders Delegation. Commissioners Skidmore said one of his goals for West Virginia is to become a member of the American Institute of Taiwan, since this will enable West Virginia to open discussions and avenues for trade to export and import with Taiwan.

PUBLIC COMMENTS

District 1 Engineer/Manager Travis Knighton appeared before the Commission to thank the Commissioners for allowing him to speak on the Roads to Prosperity Amendment. Mr. Knighton would like the opportunity to attend Commission meetings periodically to provide updates on the Road Bond plan and progress.

FRANK CHAPMAN, OES DIRECTOR

Commissioner Skidmore made a motion to authorize the President to sign the 2017 EMPG Grant as presented by Mr. Chapman. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Chapman wanted the Commissioners to be aware of a class for all public officials at the 911 Center on December 14, 2017 at 9:00 a.m. for approximately 4-6 hours to educate public officials on their roll in a disaster.

Commissioner Foster stated they had a meeting with Go Rail where he learned Mr. Chapman is ahead of the curve by having the Go Rail application, which notifies you of a train wreck along with details on the type of cargo.

BID OPENING – EMS BILLING AND DATA COLLECTION CONTRACT

EMS Education Director Bradley Hughes appeared before the Commission to present (2) bids for the EMS Billing and Data Collection Contract as follows: 1) Medical Claims Assistant, 2) Kanawha County Emergency Ambulance Authority.  Mr. Hughes stated he mailed our current billing provider notification that the bid was being published however; we did not receive a bid from them.

Commissioner Skidmore made a motion to allow staff to review bids and report to us at the next Commission meeting. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:20 a.m., Commissioner Skidmore made a motion to enter into executive session for Putnam County Development Authority board interview with Tim Martin. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:45 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Tim Martin to serve on the Putnam County Development Authority Board, effective November 14, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:47 a.m., Commissioner Skidmore made a motion to enter into executive session for Putnam County Board of Zoning Appeals board interview with Fred Mader and Putnam County Convention & Visitors Bureau board interview with Marc Brown. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:30 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Marc Brown to serve on the Putnam County Convention & Visitors Bureau, effective November 14, 2017 with a term to expire on December 5, 2019. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 10:32 a.m., Commissioner Skidmore made a motion to enter into executive session for Putnam County Planning Commission board interview with David Mills. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:46 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint James David Mills to serve on the Putnam County Planning Commission, effective November 14, 2017 with a term to expire on February 6, 2019. Commissioner Foster seconded the motion.  The motion carried unanimously.

TIMOTHY SMITH, PLANNING DIRECTOR

At 10:49 a.m. Timothy Smith presented the zoning amendment application submitted by Michael N. Young, Lois L. Slater and Patsy P. Smith to rezone properties located approximately 0.3 miles south of the Buffalo Bridge off of WV 817, Winfield Road, Fraziers Bottom, WV from “R-R” Rural Residential District and “C-1” Suburban Commercial District to “C-2” High Density Commercial District which was approved unanimously by the Planning Commission on October 24, 2017.

At 10:55 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; Tammy Dowd who lives a quarter mile from proposed rezoned properties explained she moved from Maryland to find a rural property; furthermore, she is concerned about the type of business that may move into the rezoned property. Ms. Dowd said she loves a septic system and would rather not get public sewer.  Ms. Dowd also mentioned a large pothole on the road, which is loud when vehicles hit it.  Darlene Geyer explained her family has owned property in the area since 1805; in addition, her property borders the proposed property for rezoning.  Ms. Geyer expressed her concerns about how taxes will affect her, property value, high cost of being forced to convert to sewer, traffic, noise, lights, visual appeal of the property, along with the type of business that may go in.  Ms. Geyer pleaded with the Commissioners to vote against rezoning the property.

Commissioner Skidmore made a motion to close the public hearing. Commission Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore asked the process for a business application when it is beside a residential property. Mr. Smith explained there are guidelines and they must go through the Board of Zoning Appeals dependent on the type of business.  Commission Foster said at the Planning Commission meeting the public asked how to get sewer and he felt the chances are better when property is commercial, however, today a resident said they did not want sewer.

After County Attorney Larry Frye confirmed all requirements had been met, Commissioner Foster made a motion to approve the rezoning application as presented because we find the amendment will protect and promote the public health, safety, convenience, morals, and general welfare due to fact that the property is near or currently abuts C-1 and C-2 commercial districts and any future commercial development would expedite the process of public sewer lines being installed and find the amendment to be consistent with the adopted comprehensive plan due to the fact there is currently commercial zoning in the area. Commission Skidmore seconded the motion.  The motion carried unanimously.

RECESS

Commissioner Skidmore made a motion to recess. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

LARRY FRYE, COUNTY ATTORNY

Mr. Frye presented information regarding WV Water Contamination Settlement Claim Form for Reimbursement, but reimbursement may be minimal since Putnam County Commission did not shut down. Mr. Frye is working with Accountant Lisa Copley to determine if filing a claim is worthwhile.

Commissioner Skidmore made a motion to authorize County Attorney Larry Frye to move forward with the WV Water Contamination Settlement Claim Form. Commissioner Foster seconded the motion.  The motion carried unanimously.

SHERIFF DEWEESE

President Andes stated every couple of years he makes delinquent taxes a priority and recently realized our attorney for collections Adkins & Ogle is delinquent. President Andes said they have been contacted to pay their taxes, since we have an ordinance that states we do not conduct business with anyone who owes back taxes.  President Andes asked Sheriff Deweese what we could do to collect delinquent taxes.  Sheriff Deweese recommended waiting to see if Adkins & Ogle are current by Friday at which time we can turn over our list to Jamie to start collections.  Commissioner Foster asked what we do before the year mark if someone is late and Sheriff Deweese said they mail delinquent notices.  County Manager Jeremy Young will have the addendum with Adkins & Ogle at the next meeting.

TIM HANNA, PROJECT COORDINATOR

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $10,880.00 payable to Town of Buffalo for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Tax Office #404 to cover overtime and wages as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Animal Shelter #716 to cover travel as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and affirm the President’s signature on Change Order #4 on the Valley Park Synthetic Turf Project as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #6 for the Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $213.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the General County Fund in the amount of $2,666.82 payable to Senior Deputy Scott A. Lowther representing a correction for increment pay and vacation pay from 2013
  2. An Order to issue a check from the General County Fund in the amount of $2,241.12 payable to Sergeant R. K. Lyon representing a correction for increment pay and vacation pay from 2013
  3. An Order to issue a check from the General County Fund in the amount of $2,840.22 payable to Corporal R. Shawn Johnson representing a correction for increment pay and vacation pay from 2013
  4. An Order to issue a check from the General County Fund in the amount of $3,825.00 payable to Sergeant Xerxes Rahmati representing a correction for increment pay and vacation pay from 2013

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $1,149.72 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

5.  An Order to issue a check from the Putnam County TIF Fund in the amount of $4,658.29 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

6.  An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

7.  An Order to issue a check from the Putnam County TIF Fund in the amount of $900.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission

8.  An Order to issue a check from the Putnam County TIF Fund in the amount of $863,502.18 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

9.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,231.75 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

10.  An Order to issue a check from the Putnam County TIF Fund in the amount of $176,445.00 payable to Capital Builders for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Requisition for Payment #4 in the amount of $1,795,166.39 for reimbursement for the TIF Bonds as presented by Mr. Young. Commissioner Foster seconded the motion. The motion carried unanimously.

11.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,160.00 payable to Angela Smith for professional services rendered October 16, 2017 to October 31, 2017

12.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,456.00 payable to Thomas M. Lyvers, Sr. for professional services rendered October 23, 2017 to October 31, 2017

13.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $624.00 payable to Thomas M. Lyvers, Sr. for professional services rendered November 1, 2017 to November 3, 2017

14.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $405.00 payable to Alere for drug testing

15.  An Order to issue a check from the Putnam County Community Justice Fund in the amount of $4,166.00 payable to Prestera Center for mental health services

16.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $877.50 payable to Chris Moles for professional services rendered October 3, 2017 to October 31, 2017Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

PUBLIC COMMENTS

Mr. Kuhl asked why the rezoning was approved so quickly and what plans do they have for the property. Commissioner Skidmore explained is was approved because there is C-2 right next to the two parcels requesting it also with the management plan for US 35.  Mr. Kuhl stated Litton Heights is a long way from US 35.  Commissioner Skidmore said no action was taken on that property.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                James Clyne Alford, Wayne Braxton Asbury, Dorothy Lillian Cyrus, Constance Loraine Erwin, Jerry Dale Good, Allen Elkins Hunt, Barbara Ann Hunt, James Vincent Kuehn, Sr., Robert Wayne Leslie, Anna Jane Moore aka Jane A. Moore, Cindy Lea Rowsey Parish, Juanita Ruth Pauley, Nyle Lee Pauley, Rudeau Perry Priestley, Janet Faye Roush, John Paul Shamblin, Floyd Lee Stricklen, Wanda Lee Stover, Edith Lucille Trate, Barbara Lee Sargent Tucker, Anna L. Workman

Long Form Settlement:                 Edna Marie Chevalier

Annual Accounting Reports:      James Lonzo Prince, Oscar Lee Ellis

An Order to disburse the sum of $100.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $265.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

Approval of the Recommended Order of Fiduciary Commissioner in the Estate of James Leslie Tucker, deceased.

An Order reopening the Estate of Deborah Kay Watts, appointing Freddie & Joyce Watts as Co-Administrators and amending the heir list pursuant to Judge Stowers’ 10/11/2017 Order.

An Order reappointing James D. Owens, Administrator DBN, due to the death of former Administrator, Earl Saunders, and releasing the bond posted by Western Surety Company for former Administrator, Earl Saunders

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from October 21, 2017 through November 10, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 11:54 a.m., Commissioner Skidmore made a motion to enter into executive session with Planning Director Timothy Smith to discuss redistribution of duties and responsibilities of the Planning Commission staff. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 12:25 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 12:25 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Thursday, November 30, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

October 26, 2017

OPENING

Commissioners Stephen A. Andes and Ronald R. Foster were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

At 5:35 p.m., hearing no objection from any member of the public, Commission Foster moved to publicly certify the results with 3,823 for 858 against the Roads to Prosperity Amendment on October 7, 2017 for the Special Election. President Andes seconded the motion.  The motion carried.

  1. Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. President Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of October 10, 2017. President Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to deny Robin Whitt’s request for erroneous assessment. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve the Assessor’s Erroneous Assessments as presented:

Frances Kay & David Dale White, two for Anthony M. Stillwell et ux, two for Ricky Dale Rice, Randall & Diana Ramey, Pillar Energy, Sheila Ann Paxton, two for Marcos Pizza, Toby Brent Lane, two for Dar Pro Solution, David C. Beckett et ux, Patricia A. Babcock, two for Alfredo Daniel, Ruby Irene Bradley, two for Chris H. Brown, Christopher H. Brown, Donnie R. Jordan et ux, Melissa D. Milam, two for Christopher Lerose et ux, James K. &/or Heather Mottesheard, Fred R. Penix, Samuel W. Raynes et ux, David Allen White

29 Erroneous Assessments were approved totaling $9,846.10 in deduction of taxes.

President Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Foster made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Colleen S. Stone, Full-time, Office Supervisor, Department 402, $20.45/hourly, effective July 2, 2017 as presented by the Commission Secretary
  2. An Order to make a payroll change for Regina L. Hull, Full-time, Office Assistant I, Department 402, $13.50/hourly, effective July 2, 2017 as presented by the Commission Secretary
  3. An Order to make a payroll change for Candice Beckett, Full-time, Office Assistant I, Department 402, $14.13/hourly, effective July 2, 2017 as presented by the Commission Secretary
  4. An Order to make a payroll change for Deborah Lilly, Full-time, Office Assistant I, Department 402, $12.01/hourly, effective July 2, 2017 as presented by the Commission Secretary
  5. An Order to make a payroll change for Virginia D. Seibert, Full-time, Office Assistant II, Department 402, $15.83/hourly, effective July 2, 2017 as presented by the Commission Secretary
  6. An Order to make a payroll change for Jill Burnside, Full-time, Office Assistant I, Department 402, $12.62/hourly, effective July 2, 2017 as presented by the Commission Secretary
  7. An Order to make a payroll change for Regina F. Zegeer, Full-time, Office Assistant I, Department 402, $12.62/hourly, effective July 2, 2017 as presented by the Commission Secretary
  8. An Order to make a payroll change for Marcia L. Fewell, Full-time, Senior Deputy/Election Registration, Department 402, $21.43/hourly, effective July 2, 2017 as presented by the Commission Secretary
  9. An Order to make a payroll change for Lisa Copley, Full-time, Accountant, Department 402, $53,702.08/annually, effective July 2, 2017 as presented by the Commission Secretary
  10. An Order to make a payroll change for Victoria E. McReynolds, Full-time, Payroll Clerk, Department 402, $16.20/hourly, effective July 2, 2017 as presented by the Commission Secretary
  11. An Order to make a payroll change for Brandon Pauley, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  12. An Order to make a payroll change for Chad Weaver, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  13. An Order to make a payroll change for Lisa Arthur, Full-time, 1st Lieutenant, Department 700, $22.84/hourly, effective October 8, 2017 as presented by the Commission Secretary
  14. An Order to add to payroll Courtney Perry, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective October 1, 2017 as presented by the Commission Secretary
  15. An Order to delete from payroll David Casto, Part-time, Telecommunicator, Department 712, effective October 1, 2017 as presented by the Commission Secretary
  16. An Order to appoint Robert Stonestreet to serve on the Putnam County Board of Zoning Appeals, effective October 26, 2017 with a term to expire on January 1, 2019

President Andes stated he does not agree with raises being given due to an employee leaving, retiring or no longer being there. President Andes acknowledged we are obligated under WV Code 7-7-7, but does not think it is proper.  Commissioner Foster wanted to mirror the comments of President Andes and expressed his disappointment regarding how this transpired.  Commissioner Foster explained the Commission tries to do the best we can while being fair to all employees and this makes the Commission look like we are playing favorites which is not the case.

President Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to appoint Robert Stonestreet to serve on the Putnam County Board of Zoning Appeals, effective October 26, 2017 with a term to expire on January 1, 2019. President Andes seconded the motion.  The motion carried unanimously

PUBLIC COMMENTS

Gina Henry and multiple residents from Custer Ridge appeared before the Commission to inquire about what steps they should take in an effort to obtain water. Commissioner Foster informed the residents that mobile homes are not included on the survey provided by Terradon unless they are on a permanent foundation.  Many residents expressed the difficulty they have hauling water along with the water access in Buffalo is broken which nobody will take responsibility to repair it.  County Manager Jeremy Young will find out who is responsible for the water access in Buffalo by the ball field.  President Andes recommended having one contact person whom Mr. Young will notify regarding the public hearing in the spring.  The residents also mentioned the need for road repair and Commissioner Foster encouraged someone to attend the Transportation Committee meeting.

Mark Halburn appeared before the Commission to request the Commissioners get rid of Ronnie Matthews because the Circuit Clerk lost paperwork he filed which would have allowed his son to visit his mother before she died. Mr. Halburn stated his fiancé attempted to file an appeal, but the Circuit Clerk rejected it.  President Andes said the Commission does not control that, but the voters do.

VETERANS DAY APPRECIATION PROCLAMATION

The Commission approved and President Andes read aloud a Veterans Day Appreciation Proclamation declaring the week of November 5, 2017 as Veterans Appreciation Week in Putnam County.

FRANKIE CHAPMAN, OES DIRECTOR

Commissioner Foster made a motion to authorize the President to sign an EMPG Grant Award as presented by Mr. Chapman. President Andes seconded the motion.  The motion carried unanimously.

JOHN DEARNELL, EMS DIRECTOR

EMS Director John Dearnell presented two bids for the ambulance remounting. J & J Emergency Vehicles in Morgantown, WV for $107,000.60 and Northwest Emergency Vehicles, in West Jefferson, NC for $94,183.  After discussion, Commissioner Foster made a motion to accept the low bid for the ambulance remounting, condition upon Mr. Dearnell’s verification of it meeting the specifications.  President Andes seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $6,060.00 payable to Town of Bancroft for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign the VOCA Supplementary Special Conditions for the Prosecutor as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve and authorize the President to sign the Reimbursement Request in the amount of $53,870.87 from the Courthouse Facilities Improvement Authority for the Windows Replacement Project as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign JAG Grant as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign a Contract Agreement for the VOCA Grant for the Prosecutor as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign a Contract Agreement for the VOCA Grant for the Sheriff as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Daniel Ray Adkins, Judy Catherine Blackburn, Russell L. Bowles, Larry Carter Fizer, James Howard Jones, Warren W. Owsley, Roger Dale Rice, Charles Edward Sisk, Janet Smith Vineyard, Brian Zachary Willard

Long Form Settlement:                 William Grant Lett, William Edward Moses, Karen Louise Sayre Tate

An Order to disburse the sum of $165.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order approving the reappointment of Kristopher L. Maxson as Administrator DBN of the Estate of Sara Lee Maxson due to the death of former Administrator Kevin Lee Maxson.

An Order approving the Annual Accounting Report of Sandra M. Reedy, Executrix, of the Estate of Marcella Mae Gibson Craigo.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from October 7, 2017 through October 20, 2017.

Commissioner Foster made a motion to approve the documents as presented and authorize the President to sign. President Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department #700 to cover utilities, travel, training, and building and equipment rent as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to approve a budget revision for the Sheriff’s Department #705 to cover telephone, telegraph and fax as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Putnam County Building Fund in the amount of $60.00 payable to Terradon Corporation for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the Coal Severance Fund in the amount of $90,462.58 payable to Putnam County Building Commission Series B Bond Revenue Account, toward Waterworks Revenue Bond payments as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $8,304.00 to the Putnam County Employee Benefit Fund, representing plan administration fees for Benefit Assistance Corporation for FY2017 as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $4,506.55 payable to WV Supreme Court of Appeals for July 2018 services of the Director of Court Mental Health and Substance Abuse as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $2,500 payable to West Virginia University Cooperative Extension Service as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to issue a check from the General County Fund in the amount of $4,789.29 payable to The Hurricane Breeze for the legal advertisement of the FY2017 Financial Statements as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $966.00 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $4,658.29 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $277,688.30 payable to Pro Grass, LLC for the Valley Park Synthetic Turf Project for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $71,631.21 payable to Putnam Public Service District for work completed on the Cow Creek Tank and Water Project
  6. An Order to issue a check from the Putnam County TIF Fund in the amount of $182,293.00 payable to WesBanco Bank, Inc. Trustee Revenue Fund to issue debt service payments for Putnam Bonds 2017AB
  7. An Order to issue a check from the Putnam County TIF Fund in the amount of $464,796.58 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Foster made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered September 25, 2017 to September 29, 2017

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered October 2, 2017 to October 6, 2017

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered October 9, 2017 to October 20, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,620.00 payable to Angela L. Smith for professional services rendered October 2, 2017 to October 13, 2017

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for October invoice Unit #4

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for October invoice Unit #1

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,372.50 payable to Kimberly Sizemore for professional services rendered September 1, 2017 to September 30, 2017

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $105.00 payable to Anthony Craigo for professional services rendered September 1, 2017 to September 30, 2017

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $495.00 payable to Track Group for monitoring

17. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $478.70 payable to eLab Solutions for drug testing supplies

18. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $448.50 payable to Alere Toxicology Services, Inc. for drug testing

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for November invoice Unit #4

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for November invoice Unit #1

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $87.95 payable to Office Depot

22. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $289.57 payable to Sprint for cell phone services

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion.  The motion carried unanimously.

ADJOURN

At 6:34 p.m., having no further business, Commissioner Foster made a motion and President Andes seconded to adjourn the regular session of the County Commission until Tuesday, November 14, 2017 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION

SITTING AS A BOARD OF CANVASSERS

FOR THE SPECIAL ELECTION

OCTOBER 7, 2017

President Stephen A. Andes, Commissioner R. Andrew Skidmore and Commissioner Ronald R. Foster were present when the Board of Canvassers convened on Friday, October 13, 2017 at 9:11 a.m. by County Clerk Brian Wood. The Pledge of Allegiance followed.

All preliminaries were taken care of and the canvassing of ballots began. There were 31 provisional ballots, 20 were counted and 11 were not counted.

President Andes move to count Precinct 41 with a vote of 34 for and 3 against where poll workers neglected to count early voting and absentee ballots. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to amend unofficial results from election night due to typographical error. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to count nine absentee ballots. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to count eight voters that have moved and voted in incorrect precinct. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to count nine poll worker voters that were working out of his/her current precinct. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to count three voters due to miscellaneous office error. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore moved to not count 11 votes where the individual was not registered to vote. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioners proceeded to count ballots with total ballot results being: Precinct 1 total 88, Precinct 2 total 60, Precinct 4 total 82, Precinct 6-1 total 139, Precinct 6-2 total 108, Precinct 7 total 63, Precinct 8-1 total 65, Precinct 8-2 total 79, Precinct 9 total 78, Precinct 10-1 total 115, Precinct 10-2 total 91, Precinct 11 total 80, Precinct 14 total 138, Precinct 15 total 66, Precinct 16 total 81, Precinct 17 total 75, Precinct 18 total 39, Precinct 19 total 24, Precinct 21 total 63, Precinct 22 total 49, Precinct 23 total 84, Precinct 25-1 total 159, Precinct 25-2 total 156, Precinct 26-1 total 142, Precinct 26-2 total 129, Precinct 27-1 total 108, Precinct 27-2 total 122, Precinct 28-1 total 99, Precinct 28-2 total 92, Precinct 29-1 total 153, Precinct 29-2 total 178, Precinct 30 total 141, Precinct 31 total 108, Precinct 32 total 79, Precinct 33-1 total 66, Precinct 33-2 total 110, Precinct 34 total 62, Precinct 35 total 29, Precinct 37 total 31, Precinct 38 total 72, Precinct 40 total 149, Precinct 41 total 73, Precinct 42 total 83, Precinct 43-1 total 226, Precinct 43-2 total 238, Precinct 47 total 150.

DECLARE

Commissioner Skidmore moved to declare the October 7, 2017 Special Election with 3823 for the amendment and 858 against the amendment. Commissioner Foster seconded the motion.  The motion carried unanimously.

OTHER BUSINESS

Commissioner Skidmore made a motion to approve the amendment for the Town of Buffalo and Town of Bancroft to change the ordinance for their election to coincide with Putnam County’s General Election. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 10:37 a.m., Commissioner Skidmore moved to adjourn as a Board of Canvassers. Commissioner Foster seconded the motion.  The motion carried unanimously.

ELECTION CERTIFICATION

On Thursday, October 26, 2017 at 5:35 p.m., hearing no objection from candidate or member of the public, Commissioner Foster moved to certify the results of the October 7, 2017 Special Election. President Andes seconded the motion.  The motion carried unanimously.

Respectfully submitted,

Marcie Kimberling

Secretary

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

October 10, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $247.97 for July 2017 payroll expenses
  3. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $281.67 for August 2017 payroll expenses
  4. An Order to transfer from the Worthless Check Fund to the General County Fund, the sum of $202.04 for September 2017 payroll expenses
  5. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $20,836.73 for July 2017 payroll expenses
  6. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $22,889.65 for August 2017 payroll expenses
  7. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,720.51 for September 2017 payroll expenses

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of September 28, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Jeremy Young, Full-time, County Manager, Department 401, $70,200.00/annually, effective October 1, 2017 as presented by the Commission Secretary
  2. An Order to make a payroll change for Shelly Keefer, Full-time, Fiduciary Deputy, Department 411, $13.30/hourly, effective October 8, 2017 as presented by the Commission Secretary
  3. An Order to make a payroll change for Nancy Reishman, Full-time, Fiduciary Deputy, Department 411, $12.05/hourly, effective October 8, 2017 as presented by the Commission Secretary
  4. An Order to make a payroll change for John Day, Full-time, Maintenance, Department 424, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  5. An Order to make a payroll change for Marcia Herdman, Full-time, Custodian, Department 424, $11.76/hourly, effective October 8, 2017 as presented by the Commission Secretary
  6. An Order to make a payroll change for Tonya Colunio, Full-time, Custodian, Department 425, $10.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  7. An Order to make a payroll change for Nyle Whittington, Full-time, Building and Grounds Manager, Department 425, $51,830.00/annually, effective October 1, 2017 as presented by the Commission Secretary
  8. An Order to make a payroll change for Frank Chapman, Full-time, OES Director, Department 711, $57,670.00/annually, effective October 1, 2017 as presented by the Commission Secretary
  9. An Order to make a payroll change for Gary Call, Full-time, Training and Shift Supervisor, Department 712, $16.41/hourly, effective October 8, 2017 as presented by the Commission Secretary
  10. An Order to make a payroll change for Scott Maynard, Full-time, Telecommunicator, Department 712, $15.05/hourly, effective October 8, 2017 as presented by the Commission Secretary
  11. An Order to make a payroll change for Robert Paul, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  12. An Order to make a payroll change for Josh Rader, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  13. An Order to make a payroll change for Shannon Smalley, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  14. An Order to make a payroll change for Josh Staley, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  15. An Order to make a payroll change for Ariel Taylor, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  16. An Order to make a payroll change for Molly Veith, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  17. An Order to make a payroll change for Matthew West, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  18. An Order to make a payroll change for Mikyle White, Full-time, Telecommunicator, Department 712, $14.68/hourly, effective October 8, 2017 as presented by the Commission Secretary
  19. An Order to make a payroll change for Morgan Adkins, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  20. An Order to make a payroll change for Christopher Bailey, Full-time, Paramedic Supervisor, Department 715, $14.32/hourly, effective October 8, 2017 as presented by the Commission Secretary
  21. An Order to make a payroll change for Errin Ballard, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  22. An Order to make a payroll change for James Ballard, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  23. An Order to make a payroll change for Lydia Bennett, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  24. An Order to make a payroll change for Jesse Board, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  25. An Order to make a payroll change for Bobbie Bragg, Full-time, Advanced Care Technician, Department 715, $11.25/hourly, effective October 8, 2017 as presented by the Commission Secretary
  26. An Order to make a payroll change for Brandon Butcher, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  27. An Order to make a payroll change for Tausha Carter, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  28. An Order to make a payroll change for Cory Champlin, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  29. An Order to make a payroll change for Wade Cox, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  30. An Order to make a payroll change for Michael Cunningham, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  31. An Order to make a payroll change for Tonya Damron, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  32. An Order to make a payroll change for John Dearnell, Full-time, EMS Director, Department 715, $52,302.00/annually, effective October 1, 2017 as presented by the Commission Secretary
  33. An Order to make a payroll change for James Ferguson, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  34. An Order to make a payroll change for Amber Hughes, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  35. An Order to make a payroll change for Christopher Kitts, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  36. An Order to make a payroll change for Ryan Lewis, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  37. An Order to make a payroll change for Brandi Pauley, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  38. An Order to make a payroll change for Brian Phillips, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  39. An Order to make a payroll change for Alan Pickerman, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  40. An Order to make a payroll change for Tina Skaggs, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  41. An Order to make a payroll change for Lilbern Slate, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  42. An Order to make a payroll change for Garry Smith, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  43. An Order to make a payroll change for Alonzo Snodgrass, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  44. An Order to make a payroll change for Jonathon Strong, Full-time, Paramedic Supervisor, Department 715, $14.32/hourly, effective October 8, 2017 as presented by the Commission Secretary
  45. An Order to make a payroll change for Brian Sullivan, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  46. An Order to make a payroll change for Kevin Turley, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  47. An Order to make a payroll change for John Walls, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  48. An Order to make a payroll change for William Allen Weeks, Full-time, Paramedic Supervisor, Department 715, $14.32/hourly, effective October 8, 2017 as presented by the Commission Secretary
  49. An Order to make a payroll change for Michelle White, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  50. An Order to make a payroll change for Angela Wood, Full-time, Advanced Care Technician, Department 715, $11.25/hourly, effective October 8, 2017 as presented by the Commission Secretary
  51. An Order to make a payroll change for Maryjo Woodford, Full-time, Paramedic, Department 715, $13.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  52. An Order to make a payroll change for Jason Wurster, Full-time, EMT, Department 715, $9.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  53. An Order to make a payroll change for Jonathan Davis, Full-time, Chief Humane Officer, Department 716, $36,000.00/annually, effective October 1, 2017 as presented by the Commission Secretary
  54. An Order to make a payroll change for Michael Karnes, Full-time, Mechanic, Department 717, $15.82/hourly, effective October 8, 2017 as presented by the Commission Secretary
  55. An Order to make a payroll change for Benjamin Smith, Full-time, Mechanic, Department 717, $11.76/hourly, effective October 8, 2017 as presented by the Commission Secretary
  56. An Order to make a payroll change for Robert Harrison, Full-time, 1st Lieutenant, Department 700, $22.84/hourly, effective October 8, 2017 as presented by the Commission Secretary
  57. An Order to make a payroll change for Ryan Lockhart, Full-time, 1st Lieutenant, Department 700, $22.84/hourly, effective October 8, 2017 as presented by the Commission Secretary
  58. An Order to make a payroll change for Steve Hamrick, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary
  59. An Order to make a payroll change for Shane Shamblin, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary
  60. An Order to make a payroll change for Brian Hall, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary
  61. An Order to make a payroll change for Russell Lyon, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary
  62. An Order to make a payroll change for Derek Miller, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary
  63. An Order to make a payroll change for Mark Bledsoe, Full-time, Sergeant, Department 700, $21.39/hourly, effective October 8, 2017 as presented by the Commission Secretary
  64. An Order to make a payroll change for William Jordan, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  65. An Order to make a payroll change for Barry Best, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  66. An Order to make a payroll change for Anthony Craigo, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  67. An Order to make a payroll change for William Seanze, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  68. An Order to make a payroll change for Charles Savilla, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  69. An Order to make a payroll change for Chad Ashley, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  70. An Order to make a payroll change for Xerxes Rahmati, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  71. An Order to make a payroll change for Brian Donohoe, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  72. An Order to make a payroll change for Gregory Scragg, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  73. An Order to make a payroll change for Daniel Redka, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  74. An Order to make a payroll change for Shawn Johnson, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  75. An Order to make a payroll change for Heather Harrison, Full-time, Corporal, Department 700, $19.95/hourly, effective October 8, 2017 as presented by the Commission Secretary
  76. An Order to make a payroll change for John Hedrick, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  77. An Order to make a payroll change for Steven Martin, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  78. An Order to make a payroll change for Michael Woodford, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  79. An Order to make a payroll change for Scott Lowther, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  80. An Order to make a payroll change for David Dolin, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  81. An Order to make a payroll change for Julie Leport, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  82. An Order to make a payroll change for Jason Grimmett, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  83. An Order to make a payroll change for Brian Hudson, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  84. An Order to make a payroll change for Matthew McDaniel, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  85. An Order to make a payroll change for Kenneth Davis, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  86. An Order to make a payroll change for Ryan Childers, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  87. An Order to make a payroll change for Cameron Temple, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  88. An Order to make a payroll change for Matt Lovejoy, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  89. An Order to make a payroll change for Michael Adkins, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  90. An Order to make a payroll change for Brandon Hunt, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  91. An Order to make a payroll change for Tyson Edwards, Full-time, Deputy, Department 700, $19.66/hourly, effective October 8, 2017 as presented by the Commission Secretary
  92. An Order to make a payroll change for Kimberly Clendenin, Full-time, Office Assistant, Department 404, $12.59/hourly, effective October 8, 2017 as presented by the Commission Secretary
  93. An Order to make a payroll change for Farrah Crane, Full-time, Office Assistant, Department 404, $11.82/hourly, effective October 8, 2017 as presented by the Commission Secretary
  94. An Order to make a payroll change for Holli Conn, Full-time, Tax Clerk, Department 404, $10.65/hourly, effective October 8, 2017 as presented by the Commission Secretary
  95. An Order to make a payroll change for Nancy Vance, Full-time, Civil Process Server, Department 701, $12.00/hourly, effective October 8, 2017 as presented by the Commission Secretary
  96. An Order to make a payroll change for Leslie Brent Payne, Full-time, Civil Process Server, Department 701, $11.50/hourly, effective October 8, 2017 as presented by the Commission Secretary
  97. An Order to make a payroll change for Shayla Davis, Full-time, Deputy Clerk, Department 403, $10.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  98. An Order to make a payroll change for Lisa DeBord, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary
  99. An Order to make a payroll change for Michelle Garrison, Full-time, Office Assistant, Department 403, $14.96/hourly, effective October 8, 2017 as presented by the Commission Secretary
  100. An Order to make a payroll change for Cathy Gawthrop, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary
  101. An Order to make a payroll change for Destiny Huttenstine, Full-time, Office Assistant, Department 403, $10.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  102. An Order to make a payroll change for Elissa Shell, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary
  103. An Order to make a payroll change for Anna Smith, Full-time, Deputy Circuit Clerk, Department 403, $20.28/hourly, effective October 8, 2017 as presented by the Commission Secretary
  104. An Order to make a payroll change for Stephanie Smith, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary
  105. An Order to make a payroll change for Jill Hodges-Stepp, Full-time, Office Assistant, Department 403, $10.87/hourly, effective October 8, 2017 as presented by the Commission Secretary
  106. An Order to make a payroll change for Angela Witt, Full-time, Deputy Clerk, Department 403, $10.63/hourly, effective October 8, 2017 as presented by the Commission Secretary
  107. An Order to make a payroll change for Jean Young, Full-time, Office Assistant, Department 403, $11.13/hourly, effective October 8, 2017 as presented by the Commission Secretary
  108. An Order to make a payroll change for Geoffrey Clutter, Part-time, Custodian, Department 424, $9.00/hourly, effective October 8, 2017 as presented by the Commission Secretary
  109. An Order to appoint George Woodrum to serve on the Putnam County Development Authority Board, effective October 10, 2017 with a term to expire on September 30, 2020
  110. An Order to appoint Paul Melton to serve on the Putnam County Development Authority Board, effective October 10, 2017 with a term to expire on September 30, 2020
  111. An Order to appoint Thomas Young to serve on the Putnam County Parks and Recreation Commission, effective October 10, 2017 with a term to expire on August 31, 2020
  112. An Order to amend re-appointment order of Wanda Flowers to serve on the Putnam County E-911 Advisory Board to correct the name to Wanda Marks, effective July 1, 2017 with a term to expire on June 30, 2020

Commissioner Foster seconded the motion. The motion carried unanimously.

BID OPENING – HAZARD MITIGATION GRANT PROGRAM

Planner Tim Keaton presented one bid for the Hazard Mitigation Grant Program from Reclaim Company LLC with $4.5 per sq. ft. for demolition, $ .35 per sq. ft. for asbestos testing, and $3.5 per sq. ft. for asbestos abatement. After discussion, Commissioner Skidmore made a motion to table decision for further review by County Attorney Larry Frye.  Commissioner Foster seconded the motion.  The motion carried unanimously.

LARRY FRYE, COUNTY ATTORNY

Mr. Frye presented an Ordinance of the County of Putnam, West Virginia Granting a Franchise to Comcast of California/Maryland/Pennsylvania/Virginia/West Virginia, LLC for the Construction and Operation of a Cable System. After Commissioners discussion, Commissioner Skidmore made a motion to approve Comcast Cable Franchise Agreement as presented by Mr. Frye.  Commissioner Foster seconded the motion.  The motion carried unanimously.

TIM HANNA, PROJECT COORDINATOR

  1. An Order to issue a check from the General County Fund in the amount of $607.00 payable to Silling Associates for the Putnam County Window Replacement 2016 Project out of the Courthouse Facilities Improvement Authority
  2. An Order to issue a check from the General County Fund in the amount of $54,506.00 payable to City Construction Company for the Putnam County Window Replacement 2016 Project out of the Courthouse Facilities Improvement Authority

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Records Management and Preservation Board Grant Application as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and affirm the President’s signature on Change Order #3 on the Valley Park Synthetic Turf Project as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #4 for the Valley Park Improvement Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #5 for the Community Center Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to authorize staff to purchase sports amenities as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:35 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:49 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint George Woodrum to serve on the Putnam County Development Authority Board, effective October 10, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:50 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:05 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Paul Melton to serve on the Putnam County Development Authority Board, effective October 10, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

EXECUTIVE SESSION

At 10:05 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:24 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Thomas Young to serve on the Putnam County Parks and Recreation Commission, effective October 10, 2017 with a term to expire on August 31, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

Commissioner Skidmore made a motion to amend re-appointment order of Wanda Flowers to serve on the Putnam County E-911 Advisory Board to correct the name to Wanda Marks, effective July 1, 2017 with a term to expire on June 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $111.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the TIF Fund, Devonshire Account in the amount of $230,558.07 payable to United Bank, Inc. – Trustee to transfer Devonshire tax increment revenues to the trustee as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $480,535.40 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $2,700.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $530,054.73 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation

CommissionCommissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the Requisition from the 2017 A Bonds Project Fund in the amount of $1,079,196.88 for Payment #3 submitted to Wesbanco for reimbursement as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,800.00 payable to Angela Smith for professional services rendered September 18, 2017 to September 29, 2017

5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $56.03 payable to Office Depot for office supplies

6. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $3,620.00 payable to Prestera Center for mental health services

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Glenn Jeffries to serve on the Putnam County Development Authority Board, effective September 30, 2017 with a term to expire on September 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

TIMOTHY SMITH, PLANNING DIRECTER

Timothy Smith appeared before the Commission to present a Text Amendment to modify Article 1400 (Signs) and 150 (Definitions) of the Zoning Ordinance, which includes permitting portable signs, adding blade signs and allowing changeable copy signs to be changed every eight seconds.

At Commissioner Foster’s request, Mr. Smith reviewed potential upcoming changes including multi-tenant developments, where Greg Williamson researched and developed a formula based on square footage of developed area to determine allowable dimensions for signage. Mr. Smith stated other potential changes would increase the size of signs for individual businesses, and existing signs in violation of the sign ordinance may possibly be allowed.

At 10:45 a.m., Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes asked for public comments; there were none.

At 10:46 a.m., Commissioner Skidmore made a motion to close the public hearing. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve and specifically find, based thereon, that the text amendment: Will protect and promote the public health, safety, convenience, moral and general welfare; and the amendment is consistent with the adopted Comprehensive Plan, and to approve the Zoning Text Amendment as follows, pursuant to West Virginia Code Sections 8-24-45 through 8-24-47. Commission Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                John M. Bankenhorn, III, Aldie Marie Chapman, Margaret Ruth Crowder, Norma Virginia Wymer Hatcher, Dorothy Kathleen Hill, Donna Joyce McKee, Matthew Allen Miller, Ina Mae Morrison, Charles Robert Osburn, Carol Jean Parsons, Patricia Ann Popp, Patricia A. Risk Sammons, James Burford Smith, John Sam Toney, David Lee Watters, Sarah Frances Holley Young

Long Form Settlement:                 None.

An Order to disburse the sum of $170.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $191.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the reappointment of Kristy A. Blankenship as Executrix DBN to administer the Estate of Brian Stephen Love, deceased, due to the resignation of former Executrix, Cynthia Warren

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from September 23, 2017 through October 6, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

EXECUTIVE SESSION

At 10:54 a.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 11:30 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 11:30 a.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Thursday, October 26, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

 

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

September 28, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,053.50 for August 2017 Optical and Dental Benefits

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of September 12, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

2 Vets Lawn Care, Act Locksmith Service, B 4 Sure Home Inspections Skile Marketing LLC, two for Regina H. &/or Dewayne Baire, John K. &/or Farrah Caruthers, two for James G. & Barbara L. Clagg, Russell S. &/or Helen J. Cook, Jeffrey &/or Deborah Haynes, Keith E. Jividen Jr., Pamela Kessel, Timothy E. &/or Mary A. King, Gary W. & Debra Loudermilk, four for Elmer &/or Marie McFarland, Noble E. Pritt, Craig &/or Deana Richards, Timmy Stowers, Union Boiler Company, John Christopher & Alicia Kathryn Young

23 Erroneous Assessments were approved totaling $7,034.82 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to delete from payroll Marshall Mitchell, Part-time, Custodian, Department 425, effective September 9, 2017 as presented by the Commission Secretary
  2. An Order to add to payroll change Jennifer Bailey, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective September 17, 2017 as presented by the Commission Secretary
  3. An Order to re-appoint Wanda Flowers to serve on the Putnam County E-911 Advisory Board, effective July 1, 2017 with a term to expire on June 30, 2020

Commissioner Foster seconded the motion. The motion carried unanimously.

BREAST CANCER AWARENESS PROCLAMATION

Commissioner Foster read aloud a Proclamation designating October 2, 2017 as Putnam County Breast Cancer Awareness Day in recognition of October being National Breast Cancer Awareness Month.

LISA COPLEY, ACCOUNTANT

Ms. Copley appeared before the Commission to present Financial Statements for Putnam County for the fiscal year ended June 30, 2017. Commission Skidmore made a motion to approve the Financial Statements as presented.  Commissioner Foster seconded the motion.  The motion carried unanimously.

ASHLEY ALFORD, PUTNAM COUNTY CHAMBER OF COMMERCE

Mr. Peyton was unable to attend, so Ashley Alford President of Chamber of Commerce appeared before the Commission to announce a lunch and learn for Labor Law on Thursday, October 12, 2017 at 11:00 a.m. at Sleepy Hollow Golf Course.

LARRY FRYE, COUNTY ATTORNEY

Ancil Ramey representing Murl Louise Tribble and Janet Pearl Sargent to present his objections regarding the appointment of Polly Sue Pickens as Executrix of the Estate of Louise Ferris Pickens. Mr. Ramey provided Supreme Court documentation where a jury found Ms. Pickens (1) breached her fiduciary duties as Executrix of her mother’s Estate; (2) tortiously interfered with Ms. Tribble’s and Ms. Sargent’s expectancy; (3) committed conversion of the mother’s property; (4) committed constructive fraud and (5) committed actual fraud.  Ms. Tribble and Ms. Sargent were awarded damages in the amount of $94,124.00.  Mr. Ramey also presented the Mutual Settlement agreement where Ms. Pickens agreed Rick Pearson Auction Company would file the necessary paperwork with the Fiduciary Commissioner and/or the Putnam County Commission to close the estate.  Mr. Ramey explained a letter was mailed to Putnam County’s Fiduciary office stating the three beneficiaries agreed to the appointment of Rick Pearson for closing of the estate, which included the sale of two real estate properties.

Paul Ryker representing Polly Sue Pickens stated Ms. Pickens paid her debt and there is no reason she should not be Executrix of the Estate of Louise Ferris Pickens. Mr. Ryker said there was some concern over whether Mr. Pearson would charge a fee, so in the meantime Ms. Pickens came in to the Fiduciary office and was appointed as Executrix of the Estate of Louise Ferris Pickens.

The Commissioners asked questions and heard statements by Murl Louise Tribble, Polly Sue Pickens and other family members.

Larry Frye stated Mr. Ramey’s office sent a letter to Putnam County’s Fiduciary office that was not received due to a typographical error. Mr. Frye explained if his office had received the letter from Mr. Ramey, then Ms. Pickens would not have been appointed.

After consideration thereof, Commissioner Foster made a motion to deny re-appointment of Polly Sue Pickens as Executrix of the Estate of Louise Ferris Pickens and orders that the re-appointment of Polly Sue Pickens as Executrix of the Estate of Louise Ferris Pickens is hereby declared null and void. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Paul Comes Director of Government Affairs for Comcast was present for any question regarding the Comcast franchise agreement. Commissioner Foster asked why consumers do not have more than one choice for cable providers.  Mr. Combs stated this is a non-exclusive franchise agreement; therefore, he can look into expanding coverage areas in Putnam County.   After Commissioners discussion, Commissioner Foster made a motion to table the Comcast Cable Franchise Agreement until October 10, 2017.  Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to recess. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion. The motion carried unanimously.

EXECUTIVE SESSION

At 6:44 p.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 7:35 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #4 for the Community Center Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Young reviewed quotes for the Valley Park Improvement Project Site Amenities.

Commissioner Skidmore made a motion to issue a check from the General County Grant Fund in the amount of $405.00 payable to Silling Associates for the Putnam County Window Replacement 2016 Project out of the Courthouse Facilities Improvement Authority as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the revised pay scale for Sheriff Law Enforcement Department 700 effective the first full pay period in October, 2017 as follows: Deputy – $19.66/hourly, Corporal – $19.95/hourly, Sergeant – $21.39/hourly, Lieutenant – $22.84/hourly as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a full-time employees budget increase effective the first full pay period in October, 2017 for Commission Department 401 in the amount of $2025, County Clerk Department 402 in the amount of $788, Circuit Clerk Department 403 in the amount of $2,555, Sheriff Tax Department 404 in the amount of $1,100, Fiduciary Department 411 in the amount of $952, Courthouse Department 424 in the amount of $1,014, Other Buildings Department 425 in the amount of $4,590, Sheriff Service of Process Department 701 in the amount of $1,720, Emergency Services Department 711 in the amount of $751, Communication Center Department 712 in the amount of $5,642, Ambulance Authority Department 715 in the amount of $16,103, Animal Shelter Department 716 in the amount of $4,099, Central Garage Department 717 in the amount of $1,061 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Grant Fund in the amount of $820.00 payable to Putnam County Homecoming for reimbursement of Inflatables at the 88th Annual Putnam County Homecoming as presented by Mr. Young.  Commissioner Foster seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Hotel/Motel Tax Fund in the amount of $10,000.00 payable to Putnam County Recreation Enhancement Fund
  2. An Order to issue a check from the Hotel/Motel Tax Fund to the Putnam County Parks and Recreation Commission in the amount of $32,500.00 and to the Convention and Visitors Bureau in the amount of $42,500.00

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $2,032.50 payable to Terradon Corporation for work associated with the Parking Lot Improvements Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $230,558.07 payable to Devonshire TIF to reflect increments to be collected in fiscal year 2018 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $228,331.49 payable to WesBanco Bank, Inc., Trustee Revenue Fund to issue debt service payments for Putnam Bonds 2017AB as presented by Mr. Young.  Commissioner Foster seconded the motion.  The motion carried unanimously.

3. An Order to issue a check from the Putnam County TIF Fund in the amount of $924.50 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

4. An Order to issue a check from the Putnam County TIF Fund in the amount of $64,982.25 payable to Musco Sports Lighting, LLC for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,980.00 payable to Angela L. Smith for professional services rendered September 1, 2017 to September 15, 2017

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,248.00 payable to Thomas M. Lyvers for professional services rendered September 1, 2017 to September 7, 2017

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $832.00 payable to Thomas M. Lyvers for professional services rendered August 28, 2017 to August 31, 2017

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers for professional services rendered September 11, 2017 to September 22, 2017

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $678.36 payable to Sprint for cell phone services

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $630.00 payable to Chris Moles for professional services rendered September 1, 2017 to September 30, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $715.00 payable to Track Group for monitoring

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Tamara Goodall Bellomy, Dennis Carol Bumgardner, Garnet Louise Godbey, Freda Elizabeth Maxson, Leota Lorene Pilcher, John Dale Samples, Lawrence Bruce Thistlewaite

Long Form Settlement:                 Karen Dee Painter

An Order to disburse the sum of $88.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from September 9, 2017 through September 22, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Wanda Flowers to serve on the Putnam County E-911 Advisory Board, effective July 1, 2017 with a term to expire on June 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:58 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Tuesday, October 10, 2017 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

September 12, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting convened in the Putnam County Commission Chambers by Senior Deputy Clerk Marcia Fewell. The Pledge of Allegiance followed.

MARCIA FEWELL, SENIOR DEPUTY CLERK

Mrs. Fewell presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of August 31, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

Nathan Lee Arnold, Steven D. or Michele N. Bays, two for Stephen E. Bias et al, two for Julia H. Bradfor, David Scott Buzzard, two for John Chancey, Samantha J. Deel, First National Acceptance Co., Paula R. Hudnall, Lisa R. & Timothy McDade, three for SSA Holdings Inc.

16 Erroneous Assessments were approved totaling $6,394.21 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to appoint James A. Dodrill to serve on the Putnam County Planning Commission, effective September 12, 2017 with a term to expire on February 6, 2018
  2. An Order to re-appoint Ashley Alford to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2017 with a term to expire on August 31, 2020
  3. An Order to re-appoint Dusty Hurley to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2017 with a term to expire on August 31, 2020
  4. An Order to appoint Dr. E. Michael Robie, D.O. to serve on the Putnam County Board of Health, effective September 12, 2017 with a term to expire on June 30, 2021

Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Foster made a motion to appoint James A. Dodrill to serve on the Putnam County Planning Commission, effective September 12, 2017 with a term to expire on February 6, 2018. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

President Andes made a motion to re-appoint Ashley Alford to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2017 with a term to expire on August 31, 2020. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

President Andes made a motion to re-appoint Dusty Hurley to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2017 with a term to expire on August 31, 2020. Commissioner Skidmore seconded the motion.  Commissioner Foster voted nay. The motion carried.

President Andes made a motion to re-appoint Douglas Pierson to serve on the Putnam County Parks and Recreation Commission, effective September 1, 2016 with a term to expire on August 31, 2019. The motion died for lack of a second.

EXECUTIVE SESSION

At 9:09 a.m., Commissioner Skidmore made a motion to enter into executive session for board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 9:15 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Dr. E. Michael Robie, D.O. to serve on the Putnam County Board of Health, effective September 12, 2017 with a term to expire on June 30, 2021. Commissioner Foster seconded the motion.  The motion carried unanimously.

RANDY BARRETT, MAYOR OF WINFIELD

Commissioner Skidmore made a motion to approve the inflatable’s invoice for the Putnam County Homecoming. Commissioner Foster seconded the motion.  The motion carried unanimously.

TIM KEATON, PLANNER

Planner Tim Keaton appeared before the Commission for signing of the Order for a Text Amendment to revise Article 650.04 Special Permit Uses in the C-2 High Density Commercial Zoning District of the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia to include Drive-In Theater, and to revise supporting regulations in Articles 650 and 1700 approved on August 31, 2017 at the Putnam County Commission meeting.

LARRY FRYE, COUNTY ATTORNEY

Kevin Cheshire President of Forest Park Subdivision located in Poca, West Virginia appeared before the Commission to present a petition requesting Forest Park Subdivision to be included on the ATV ordinance.

After County Attorney Larry Frye confirmed all requirements had been met, Commission Foster made a motion to approve the petition filed by Forest Park Subdivision to be included in the ATV Ordinance. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Mr. Frye presented a Petition filed by heir, Mr. Harry Earl Wallot, who appeared in person. The Petitioner requested that Administrator, Corda Wallot-Jellum of the Estate of Richard Orville Wallot be removed due fact that the attempts to contact Ms. Wallot-Jellum by the Fiduciary office were unsuccessful.

After due notice, the Administrator, Corda Wallot-Jellum, failed to appear. Mr. Wallot explained that Administrator, Corda Wallot-Jellum has not been forthcoming or communicative with regards to matters involving the Estate of Richard Orville Wallot.

After consideration thereof, Commissioner Skidmore made a motion to grant the Petition to remove Corda Wallot-Jellum effective immediately and directed the Fiduciary Supervisor to appoint Harry Earl Wallot as Administrator of the Estate of Richard Orville Wallot. Commissioner Foster seconded the motion.  The motion carried unanimously.

TRICK OR TREAT

Commissioner Skidmore made a motion to designate Trick or Treat to be Tuesday, October 31, 2017 from 6:00 p.m. to 8:00 p.m. for all areas of Putnam County outside of city limits. Commissioner Foster seconded the motion.  The motion carried unanimously.

DREW DUNLAP, PUTNAM COUNTY DEVELOPMENT AUTHORITY

Mr. Dunlap appeared before the Commission to present a financial update for the Putnam County Development Authority. Mr. Dunlap reported their Local Economic Development Grant decreased from $30,000 to $14,000.  Commissioners asked questions, which Mr. Dunlap answered by explaining Tasty Blend Foods received a loan through Water Development Authority and paid them directly, but they kept records for accounting purposes.  Mr. Dunlap has isolated the land on US Route 817, which is above the flood plain and will follow up with Commissioner Foster with more details.  Mr. Dunlap stated the Putnam County Development Authority has received a grant through Advantage Valley to hire someone to help with business retention and expansion for a three-year period.

BILL HOWARD, BENEFIT ASSISTANCE

Mr. Howard appeared before the Commission to discuss increasing the deductible from $1250 to $1500 for employees will increase the county’s cost $5,000 per year and eliminating the deductible on type two and three services would affect more people and cost an additional $6,500 to $7,000 per year. Commissioners requested County Manager Jeremy Young send a survey to employees to determine if this is an issue.

TIM HANNA, PROJECT COORDINATOR

After discussion with Mayor Halstead, Commissioner Skidmore made a motion to award the remaining $5,105.00 from the Putnam County Recreation Enhancement Fund to the Town of Eleanor as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign an Application for the 2017 Courthouse Facilities Improvement Authority Grant as presented by Mr. Hanna. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to award the contract to Absten & Sons for the Parking Lot Lighting Project as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to move forward with McGraw-Edison for the lighting fixtures on the Parking Lot Lighting Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #2 for the Valley Park Synthetic Turf Project as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Department #700 to cover contracted services as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $457.00 payable to Help For Animals for services provided as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $1,336.88 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $8,398.08 payable to EJ USA, Inc for tree frames under the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $11,237.00 payable to GEF for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $472,039.50 payable to Wolf Creek Contracting Co LLC for work done on the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  4.  An Order to issue a check from the Putnam County TIF Fund in the amount of $160.00 payable to ZMM Architects and Engineers for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $9,316.58 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  6. An Order to issue a check from the Putnam County TIF Fund in the amount of $213,982.00 payable to Musco Sports Lighting, LLC for material at the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $301.50 payable to Alere for drug testing

8. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $2,566.00 payable to Prestera Center for mental health services

9. An Order to issue a check from the Putnam County Community Justice Fund in the amount of $193.88 payable to Office Depot

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,582.50 payable to Kimberly Sizemore for professional services rendered August 1, 2017 to August 31, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $802.50 payable to Chris Moles for professional services rendered August 1, 2017 to August 31, 2017

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve reimbursement request to Wesbanco for Requisition for Payment #2 from Series 2017 A Bonds Project Fund as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Donald A. Black, Rhonda Lea Brammer, Dorothy Gulley Burnette, Frances Louise Dillon, Lois Ann Errett, Wanda Lee Gunno, Patrick Lee Hill, Mark Edward Kees, Ronald Francis Kleppinger, Jason Todd Pate, Paul Ray Sigmon, Kathleen Comer Simmons, Everette Ray Stover, Wardie E. Withrow

An Order to disburse the sum of $170.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $167.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from August 26, 2017 through September 8, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Sarah McCallister who resides in Moss Creek Subdivision appeared before the Commission to inform them that beginning on August 31, 2017 a debris pile at Valley Park was set on fire by the fire department and continues to burn fifty feet from her front door. Ms. McCallister who suffers from asthma phoned the Hurricane Fire Department and Director Jarrod Dean at Parks and Recreation eleven days ago and has yet to receive a return call from either.  The Commissioners assured Ms. McCallister they will get answers and follow up with her.

EXECUTIVE SESSION

At 10:43 a.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 12:11 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

ADJOURN

At 12:12 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Thursday, September 28, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

August 31, 2017

OPENING

Commissioners Stephen A. Andes and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. President Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of August 8, 2017. President Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

Charles R. Ferguson, Oscar Griffith, Nippon Thermostat of America, Nicholas Adkins, four for Charles Richard Ashby et ux, Stephen C. Alford, four for James D. Arrowood, two for Joyce A. Ashby, Barracks, Inc., Gregg G. Becnel, James M &/or Marjorie Bradley, Bravo Live Karaoke Lighting Extravaganza, Scott &/or Jackie Byars, James C. & Barbara L. Clagg, William Cobb, Brian S. Cole, Gary L. or Betty Jane Collins, Jeremy M. Comer et ux, Robert F. Conley, Todd & Jayna Corns, Timothy P. Cowan, two for Ronda D. Crist, Elaine A. Davis, Kevin M. Flora, James E. Foster, Kimberly Hambrick, Jo Ann Harris, Pamela &/or Lonnie Harris, Richard or Cathey Hartz, Oliver W. &/or Kimber C. Herdman, five for Taunja A. Hutchison, three for Barbara A. Jackson, Susanna M. (Summers) &/or Thomas W. Johns, Delores J. Johnson, Robin Everett & Johanna L. Keister, James Lewis, Jerry & Retta Lewis, Michael L. &/or Kathy I. McGhee, Pam Morris, Brandon &/or Heather Nicole Nester, Gary M. &/or Ashley Oxley, Chad Dustin Reed, Charles A. Roberts, Ethel A. Roberts, Cheryl Ann Rossi, Pamela J. Rymer, Keith Schongar, Scott Teays Mini Storage DBA BTS Enterprises LLC, William A. Shelton II et ux, Audra Smith, Manoli Stilianoudakis, Robert &/or Connie Stover, Lois Henry Tucker et al, three for E. W. Turner, Larry J. Whittington, Michael E. & Lisa P. Young, Sabastian or Miranda Young, Sandra Lynn Zell

74 Erroneous Assessments were approved totaling $556,026.47 in deduction of taxes.

President Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to amend payroll for Dave Casto, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective August 3, 2017 as presented by the Commission Secretary
  2. An Order to add to payroll Morgan Adkins, Full-time, Paramedic, Department 715, $13.30/hourly, effective August 10, 2017 as presented by the Commission Secretary
  3. An Order to add to payroll Gregory Berry, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary
  4. An Order to add to payroll Donald Ennis, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary
  5. An Order to add to payroll Casey Walker, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary
  6. An Order to add to payroll Alexander Jividen, Part-time, EMT, Department 715, $9.00/hourly, effective August 10, 2017 as presented by the Commission Secretary
  7. An Order to add to payroll Krystal Harrison, Part-time, EMT, Department 715, $9.00/hourly, effective August 10, 2017 as presented by the Commission Secretary
  8. An Order to make a payroll change for Ryan Lewis, Full-time, Paramedic, Department 715, $13.30/hourly, effective August 27, 2017 as presented by the Commission Secretary
  9. An Order to appoint Jeremy Young to serve on the EnAct Board, effective July 1, 2017 with a term to expire on June 30, 2018

President Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Jeremy Young to serve on the EnAct Board, effective July 1, 2017 with a term to expire on June 30, 2018. President Andes seconded the motion.  The motion carried unanimously

PUBLIC COMMENTS

Mayor Woodrum appeared before the Commission to recommend placement of the playground equipment from Parks and Recreation be on property owned by Putnam County School Board rather than Hometown Park. Commissioners suggested Mayor Woodrum attend the September 7, 2017 Parks and Recreation Board meeting.

Mark Halburn appeared before the Commission to recommend opening Waves of Fun for Labor Day weekend. Unfortunately, due to the construction at Valley Park the Commissioners did feel this was feasible.

TIM HANNA, PROJECT COORDINATOR

Commissioner Skidmore made a motion to issue a check from the General County Grant Fund in the amount of $900.00 payable to City Construction Company for the Putnam County Window Replacement 2016 Project as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $3,595.00 payable to City of Winfield for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Census 2020 Registration Form as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Supplementary Special Addition to the VOCA Grant as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the FY 2018 Community Corrections Grant Award as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #1 for the Valley Park Synthetic Turf Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #3 for the Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the State Budget Revision #2 as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commission Skidmore made a motion to affirm authorization for County Manager’s Signature on Gametime Phase One Agreement of $89,124.78 for the Valley Park Playground Project as presented my Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $20,000.00 payable to Putnam County Building Fund for a Putnam County Board of Education reimbursement for half of the Courthouse Drive paving project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $122,818.50 payable to Cherry River Construction, LLC for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $2,752.40 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $1,800.00 payable to Terradon Corporation for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the E-911 Fund (07) in the amount of $6,291.72 payable to the E-911 Wireless Fund (24) representing 3% of the monthly E-911 wireless subscriber fees as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $50,000.00 payable to the Putnam County Health Department as the payment of FY2017-18 contribution as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $107.00 payable to Help For Animals for services provided as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,125.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,892.56 payable to EJ USA, Inc. for tree frames under the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $65,970.00 payable to Capital Builders for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $6,167.00 payable to GEF for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $225.00 payable to Chapman Technical Group for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission
  6. An Order to issue a check from the Putnam County TIF Fund in the amount of $742.50 payable to Terradon Corporation for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission
  7. An Order to issue a check from the Putnam County TIF Fund in the amount of $21,429.32 payable to Putnam County Parks and Recreation for reimbursement of invoices paid to Precision Pump and C.I. Thornburg for the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission
  8. An Order to issue a check from the Putnam County TIF Fund in the amount of $2,614.50 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  9. An Order to issue a check from the Putnam County TIF Fund in the amount of $609,650.10 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion.  The motion carried unanimously.

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $208.00 payable to Thomas Lyvers for professional services rendered July 31, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,872.00 payable to Thomas Lyvers for professional services rendered August 1, 2017 to August 11, 2017

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas Lyvers for professional services rendered August 14, 2017 to August 25, 2017

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,260.00 payable to Angela L. Smith for professional services rendered August 1, 2017 to August 15, 2017

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 September Invoice

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 September Invoice

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $645.00 payable to Chris Moles for professional services rendered July 1, 2017 to July 31, 2017

17. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $335.00 payable to Alere Toxicology Services, Inc. for drug testing

18. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $184.25 payable to eLab Solutions for drug testing supplies

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $675.00 payable to Kimberly Sizemore for professional services rendered July 1, 2017 to July 31, 2017

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $133.98 payable to Auto Zone

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $75.47 payable to Office Depot

22. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,544.00 payable to WV Board of Risk and Insurance Management for quarterly liability and property insurance

23. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $384.54 payable to Sprint for cell phone services

24. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $598.50 payable to Track Group for monitoring

25. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,260.00 payable to Angela L. Smith for professional services rendered August 16, 2017 to August 31, 2017

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

TIM KEATON, PLANNER

Planner Tim Keaton appeared before the Commission to present a petition submitted by Paul Rogers, Jr. and Tamra Rogers for a Text Amendment to revise Article 650.04 Special Permit Uses in the C-2 High Density Commercial Zoning District of the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia to include Drive-In Theater, and to revise supporting regulations in Articles 650 and 1700.

At 9:30 a.m., Commissioner Skidmore made a motion to open the public hearing. President Andes seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

Commissioner Skidmore made a motion to close the public hearing. President Andes seconded the motion. The motion carried unanimously.

Commissioner Skidmore and President Andes voted yes regarding the proposed amendment will protect and promote the public health, safety, convenience, moral and general welfare as well as the amendment is consistent with the adopted comprehensive plan.

Commissioner Skidmore made a motion to approve the Order for a Text Amendment to revise Article 650.04 Special Permit Uses in the C-2 High Density Commercial Zoning District of the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia to include Drive-In Theater, and to revise supporting regulations in Articles 650 and 1700 as presented by Mr. Keaton. President Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Robert Keith Buzzard, Lloyd Raymond Cobb, James Edman Coleman, Michael Lee Craigo, Clyde S. Cyrus, Ronald Franklin Davis, Pete John Estep, Kathleen Violet Fisher, Martha Helen Fletcher, Helen Marie Harper, James Edward Hazelett, Ira W. Hill, Jr., Richard W. “Dick” Howard, Anita Louise Jordan, Delbert Eugene Lockhart, Exie Jean McCune, Billie Jackson Osborne, Jerry Neal Pauley, Douglas C. Spaulding, Rose Marie Spaulding, Clarice V. Taylor, Asbury Irwin Wilson, Lucille Edith Witt

Long Form Settlement:                 Elmus Jackson Stover, Lillian Gay Wysong, James Harold White, Jr.

An Order to disburse the sum of $303.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order approving the Disclaimer of Ted Thomas in the Estate of Tedra Dawn Thomas.

An Order approving the Annual Settlement Report of Eleanor Ruth Fisher, Administratrix, of the Estate of Lynden Varrell Fisher.

An Order referring the Estate of Wanda Lee Creech Kaneday to Fiduciary Commissioner, Tim LaFon, for a legal recommendation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from August 5, 2017 through August 25, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. President Andes seconded the motion.  The motion carried unanimously.

ADJOURN

At 6:10 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Tuesday, September 12, 2017 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

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