Commission Meeting Minutes

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

April 18, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:07 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checksCommissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of April 11, 2017. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

Stephen B. &/or Virginia Fay, Lea Ann White, Arthur G. &/or Mitzi C. Sizemore, Charles M. &/or Holly Humphreys, two for Brian E. Holley, three for Carolyn Eddins Outman, Michael L. &/or Melissa D. Milan, Kelli (Parsons) Dixon, James R. &/or Vicky L. Bailey, Jared &/or Susette M. Jarrell Peterson

13 Erroneous Assessments were approved totaling $3,122.94 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An order to add to payroll Halie Grady, Part-time, Kennel Tech, Department 716, $9.00/hourly, effective April 9, 2017 as presented by the Commission Secretary
  2. An order to make a payroll change for Franklin Bragg, Part-time, EMT, Department 715, $9.00/hourly, effective April 9, 2017 as presented by the Commission Secretary
  3. An order to make a payroll change for Nicholas Skaggs, Full-time, Paramedic, Department 715, $13.30/hourly, effective April 23, 2017 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

BID OPENING – CFIA WINDOWS PROJECT

Mr. Jason Rutledge, Silling Architects, appeared before the Commission to present three (3) bids for the CFIA Windows Project as follows: 1) City Construction with a base bid of $34,876 and acknowledged Addendum 1; 2) Hinzman Construction Company with a base bid of $109,634 and acknowledged Addendum 1; and 3) WV Glass Company with a base bid of $64,815 and acknowledged Addendum 1.

After a brief discussion, Commissioner Skidmore made a motion to award CFIA Windows Project to City Construction Company for staff to review to make sure it is accurate. Commissioner Foster seconded the motion. The motion carried unanimously.

LOCAL UPDATE OF CENSUS ADDRESSES

Janet Spry, WV Partnership Specialists, presented information on the local updated census addresses, which gives local government the opportunity to review the census bureau address list for the 2020 census mail outs. Mr. Young will contact the census bureau to get the packet and the Commissioners will make a decision in the next few weeks.  Mr. Wood asked how they know the updated precinct boundaries and Ms. Spry will look into this.

EXECUTIVE SESSION

At 9:51 a.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:59 a.m., Commissioner Skidmore made a motion to enter back into regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the Levy approval letter from the Office of the State Auditor and asked if there was anyone present who wished to comment on the Levy Rates. Commissioner Skidmore made a motion to sign a court order to set the Levy Rate for FY 2017/2018 as follows:

Class I            $13.75

Class II           $27.50

Class III          $55.00

Class IV           $55.00

Commissioner Foster seconded the motion. The motion carried unanimously.

EXECUTIVE SESSION

At 11:03 a.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 11:50 a.m., Commissioner Skidmore made a motion to enter back into regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

There were none.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve a budget revision for Putnam County Sheriff #700 to cover maintenance equipment, legal ads, utilities, and uniforms as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Mr. Young presented the following orders and budget revisions for approval:

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $24,456.02 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $500 payable to City of Hurricane for a plan review on the maintenance building for the TIF Valley Park Project
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $2,250 payable to Harper Engineering for work done on the Valley Park Master Plan TIF Project for the Putnam County Parks and Recreation Commission.

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $2,500 payable to West Virginia University Cooperative Extension Service as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Criminal Justice Fund in the amount of $1,495.00 payable to Angela L. Smith for profession services rendered April 3, 2017 through April 14, 2017 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Young requested the Commissioners to determine how much money to allocate to the 2018 Putnam County Recreation Enhancement Fund. Commissioner Skidmore recommended $35,000, but after a brief discussion, the Commissioners agreed on $40,000.

BOARD APPOINTMENTS

There were none.

PUBLIC COMMENTS

There were none.

ADJOURN

At 11:59 a.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Thursday, April 27, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

April 11, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and Commissioner R. Andrew Skidmore were present when the 9:02 a.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checksCommissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of March 28, 2017. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An order to delete from payroll Ryan Wilkinson, Full-time, Humane Officer, Department 716, effective April 6, 2017 as presented by the Commission Secretary
  2. An order to make a payroll change for Shawn Martin, Full-time, Humane Office, Department 716, $11.67/hourly, effective April 9, 2017 as presented by the Commission Secretary
  3. An order to delete from payroll Christopher Lowe, Part-time, Bailiff, Department 700, effective April 6, 2017 as presented by the Commission Secretary
  4. An order to delete from payroll Charles Cobb, Part-time, Court Marshal, Department 425, effective March 26, 2017 as presented by the Commission Secretary
  5. An order to delete from payroll James David Arrowood, Part-time, Mechanic, Department 717, effective March 26, 2017 as presented by the Commission Secretary
  6. An Order to appoint James Brian Hinkle to serve on the Putnam County Board of Health, effective April 11, 2017 with a term to expire on June 30, 2021 as presented by the Commission Secretary
  7. An Order to appoint Jacob Pack to serve on the Putnam County Planning Commission, effective April 11, 2017 with a term to expire on February 6, 2020 as presented by the Commission Secretary
  8. An Order to appoint David Hobba to serve on the Putnam County Planning Commission, effective April 11, 2017 with a term to expire on February 6, 2020 as presented by the Commission Secretary
  9. An Order to appoint Thor Meeks to serve on the Putnam County Planning Commission, effective April 11, 2017 with a term to expire on February 6, 2019 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

PUBLIC COMMENTS

Kenny Bright said the county should pave Courthouse Drive and could take a couple feet of his property to widen it. He feels school buses should be re-routed to the middle school and around.  Mr. Bright is an active member of the American Legion and proud of the many Putnam County veterans.

KELLI DAILEY, EXECUTIVE DIRECTOR CVB

Ms. Dailey presented the Putnam County CVB 2017 Visitors Guide, Putnam County 2017 Events Spring & Summer, annual report, budget summary, and general ledger.

PUTNAM COUNTY ADULTS ONLY ESTABLISHMENT LOCATION ORDINANCE

County Attorney Jennifer Karr reviewed Putnam County’s Adults Only Establishment Location Ordinance and the fines involved if violated are $10 to $300. Ms. Karr recommended the Commissioners increase the fine to not less than $50 no more than $5,000.

Interim Planning Director Melissa Sargent said the EZ Street establishment is within 2000 feet of a residence, church, DOH building, and a gambling establishment. The business did not submit an application and may violate the ordinance depending on content of the show.

Commissioner Skidmore made a motion to amend the Putnam County Adults Only Establishment Location Ordinance to increase the minimum fine to $50 not to exceed $5,000. Commissioner Foster would like a higher minimum.

Commissioner Skidmore amended his motion for the Putnam County Adults Only Establishment Location Ordinance to increase the minimum fine to $1000 not to exceed $5000 per day. President Andes seconded the motion. The motion carried unanimously.

Mr. Street the owner of the EZ Street establishment said there was a complaint filed and this will be the third show. Mr. Street does not believe “Girls Night Out” The Show will violate the Putnam County Adults Only Establishment Location Ordinance.  Commissioner Foster recommended Mr. Street review the ordinance, since the fine levels were increased.

Commission Skidmore made a motion to approve the order amending the Putnam County Adults Only Establishment Location Ordinance by increasing the possible fines in Section 12.5 from a range of Ten to Three Hundred Dollars ($10-$300) per day to not less than One Thousand nor more than Five Thousand Dollars ($1000-$5000) per day. Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve the grant application and authorize the President to sign an Application for the Justice Assistant Grant (JAG) totaling $20,000 for PRO (Prevention Resource Officer at Poca High School) as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the State Budget Revision #2 as presented by Mr. Young.   Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Planning Commission #439 to cover training and education as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Prosecutor’s Office #405 to cover dues and subscriptions, maintenance equipment and supplies and materials as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $147.31 payable to Charleston Newspapers for a legal advertisement out of the Courthouse Facilities Improvement Authority Grant as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $13,141.65 payable to WV Supreme Court of Appeals for the FY2017 3rd quarter services of the Director of Court Mental Health and Substance Abuse as presented by Mr. Young.  Commission Foster seconded the motion.  The motion carried unanimously.

Mr. Young presented the following orders and budget revisions for approval:

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $18,220.00 payable to Astech Corporation for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,241.25 payable to Terradon Corporation for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $311,190.93 payable to Danhill Construction Company for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $11,093 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $360.00 payable to Alpha Techologies Inc. for cabling and labor in moving the Parks and Recreation Commission Office

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $1,275 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Water and Sewer Fund in the amount of $1,110 payable to Terradon Corporation for the 2017 Water Feasibility Report as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $386.00 payable to Help For Animals for services provided as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

6.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $2,155.00 payable to Angela L. Smith for professional services rendered March 16, 2017 to March 31, 2017

7. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered April 3, 2017 to April 7, 2017

8. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $1,040.00 payable to Thomas M. Lyvers, Sr. for professional services rendered March 27, 2017 to March 31, 2017

9. An Order to issue a check from the Putnam County Criminal in the amount of $712.50 payable to Chris Moles for professional services rendered in March

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,132.50 payable to Kimberly Sizemore for professional services rendered March 1, 2017 through March 31, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $81.00 payable to Swana Lovejoy for mileage reimbursement

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $268.31 payable to nTelos

13. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $3,250.00 payable to Prestera Center for Mental Health Services, Inc. for mental health services

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

THOMAS PEYTON, PEYTON LAW FIRM

Thomas Peyton and his father make up Peyton Law Firm and together they have 55+ years experience. Mr. Peyton’s fee is a 25% contingency fee and an additional 1/3 if the case goes to trial.  The Commissioners and Mrs. Karr asked questions, which Mr. Peyton answered.

MICHAEL MYERS, MYERS AND PERFATER

Mr. Myers stated three million doses of hydrocodine/oxycodone were distributed from 2007-2012 in Putnam County, which directly affects county employees. Commissioners and Mrs. Karr asked questions, which Mr. Myers answered.  Mr. Myers firm would charge 33 1/3% contingency fee regardless if the case goes to trial with no additional costs.

ALLEN PRITT, PRITT AND SPANO

Allen Pritt’s law firm is in Charleston, but he is a lifelong resident Putnam County with six years of experience. Their fee is a 25% contingency fee whether it goes to trial or not furthermore, the firm will absorb any additional cost.  Commissioners and Mrs. Karr asked questions, which Mr. Pritt answered.

EXECUTIVE SESSION

At 11:08 a.m., Commissioner Skidmore made a motion to enter into executive session to discuss drug manufacturer litigation. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 11:18 a.m., Commissioner Skidmore made a motion to enter back into regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:       Marcelene Janet Adams, Eric Andrew Bowen, Sandra Kay Crockett Cabell, Lillian Thomas Campbell, Mary Deloris Campbell, Donna Jean Ragle Duffy, Betty Jean Hartley, Michael David Heitz, Hannah Belle Higginbotham, Lester Thomas Kelley, Mary Alice Kilgore, Ruth Ann Landers, David Gregory Porter, Jacquelyn Delores Porter, Colleen May Peck Selbe, Paul Eugene Thompson, Glenn Alan Thornhill, Pattie Sue Watson, Susan Belle Wiseman, Ruba Wood

Long Form Settlement:          Debbie Rowens Cochran, Virginia May Cochran, Robert Forest Pierce, Sr.

An Order to disburse the sum of $160.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $268.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the reappointment of Kerry Dawn Boggess as Co-Executrix DBN and James W. Winter, Jr., as Co-Executor DBN to administer the estate of James Walter Winter, Sr., due to the death of former Executrix, Lucille M. Winter.

An Order to approve the Partial Settlement Report of David Sheppard, Executor, in the Estate of Richard B. Zegeer, deceased.

An Order to approve the Yearly Accounting Report of Andrew H. Beller, Administrator of the Estate of Gladys Ann Beller.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from March 11, 2017 through April 7, 2017

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 11:37 a.m., Commissioner Skidmore made a motion to recess until 1:00 p.m. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 1:00 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion. The motion carried unanimously.

EXECUTIVE SESSION

At 1:00 p.m., Commissioner Skidmore made a motion to enter into executive session for personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 2:49 p.m., Commissioner Skidmore made a motion to enter back into regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

PARKING LOT PROJECT

After a brief discussion, regarding the low bid being Cherry River Construction at with a base bid of $274,000, second low bid was Asphalt Contractors with a base bid of $293,864.77, and West Virginia Paving with a base bid of $318,325.97. Mr. Young recommended awarding the base bid, which would include the conduit for the lighting.  Commissioner Foster made a motion to award the parking lot project to Cherry River Construction with the low bid.  Commissioner Skidmore seconded the motion.  The motion carried unanimously.

The Commissioners and Jeremy Young had a discussion regarding the bidding the lighting and shrubbery at Judicial Building.

PERSONNEL

Commissioner Skidmore made a motion for County Manager Jeremy Young to make an offer to Tim Hanna for the Project Coordinator position. Commissioner Foster seconded the motion.  The motion carried unanimously.

LAWSUIT

After a brief discussion, Commissioner Skidmore made a motion to enter in a contract with Pritt and Spano, PLLC in regards to Prescription Drug Manufacturer Litigation. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint James Brian Hinkle to serve on the Putnam County Board of Health, effective April 11, 2017 with a term to expire on June 30, 2021. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to reduce the number of board members on Putnam County Planning Commission from fifteen to twelve through attrition as terms expire. The motion died for lack of a second.

Commissioner Foster made a motion to appoint Jacob Pack to serve on the Putnam County Planning Commission, effective April 11, 2017 with a term to expire on February 6, 2020. Commissioner Foster seconded the motion.  President Andes voted nay. The motion carried.

Commissioner Foster made a motion to appoint David Hobba to serve on the Putnam County Planning Commission, effective April 11, 2017 with a term to expire on February 6, 2020. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Thor Meeks to serve on the Putnam County Planning Commission, effective April 11, 2017 with a term to expire on February 6, 2019. Commissioner Skidmore seconded the motion.  President Andes voted nay. The motion carried.

Commissioner Foster made a motion to reduce the number of board members on Putnam County Development Authority from twenty-one to twelve through attrition as terms expire. The motion died for a lack of a second.

Commissioner Skidmore would like to do a better job reaching out to the cities to obtain a recommended representative from them.

Commissioner Foster made a motion to table Putnam County Development Authority appointments. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

ADJOURN

At 3:09 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, April 18, 2017 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

March 30, 2017

OPENING

Commissioners Ronald R. Foster and Commissioner R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

Commissioner Foster made a motion to appoint Commissioner Skidmore as acting President.   Commissioner Skidmore seconded the motion.  The motion carried unanimously.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Foster made a motion to approve and sign the presented documents. Commissioner Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Foster made a motion to approve the minutes of March 28, 2017. Commissioner Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Foster made a motion to deny Jared &/or Susette M. Jarrell Peterson and James A. Burgess requests for erroneous assessment. Commissioner Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Jonathan Long, Jack R. & Rosetta G. Knight, two for Robert J &/or Barbara Fronk, William D. Posey

Commissioner Skidmore seconded the motion. The motion carried unanimously.5 Erroneous Assessments were approved totaling $582.46 in deduction of taxes.

COURT ORDERS APPROVED

There were none.

BID OPENING – PARKING LOT PROJECT

Fred Pack from Silling Associates presented the three bids that we received. WV Paving included a City of Winfield License, Bid Bond, Drug Free Workplace Affidavit, WV Contractor License, and acknowledged Addendums 1, 2, and 3.  Base bid is $318,325.97, add for Alternate 1 $15,400, add for Alternate 2 $32,646.49, add for Alternate 3 $30,000.  Cherry River Construction included a Bid Bond, WV Contractor License, Drug Free Workplace Affidavit, and acknowledged Addendums 1, 2, and 3.  Base bid is $274,000, add for Alternate 1 $19,000, add for Alternate 2 $40,000, and add for Alternate 3 $42,000.  Asphalt Contractors included a Bid Bond, Drug Free Workplace Affidavit, WV Contractor License, and acknowledged Addendums 1, 2, and 3.  Base bid is $293,864.77, add for Alternate 1 $16,000, add for Alternate 2 $29,872, and add for Alternate 3 $39,963.

President Skidmore made a motion to table awarding this bid until April 11, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

HONORABLE JUDGE STOWERS & KEVIN WHITE

The Mental Health Court Program started at the beginning of the fiscal year and is for people confined to jail and unable to make bond or get the treatment they need. The program is three quarters through the fiscal year has saved 1,700 jail days and had fourteen pretrial participants, which is approximately $82,000.  Spin off to the program is Kevin White helps with other cases, finds treatment programs and is a great source of information.  They have six people who are working as well as paying Home Confinement fees.  The Commissioners need to have a memorandum of understanding signed by April or May if they wish to continue the program.

EXECUTIVE SESSION

At 6:08 p.m., Commissioner Foster made a motion to enter into executive session for personnel interviews. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

At 6:29 p.m., Commissioner Foster made a motion to enter back into regular session. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

There were none.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster made a motion to authorize the President to sign a Contract Agreement for the Records Management Preservation Board (RMPB) as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign an Application for the Victim of Crime Act (VOCA) Grant for the Prosecutor’s Office totaling $48,784 as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to authorize the President to sign an Application for the Victim of Crime Act (VOCA) Grant for the Sheriff’s Department totaling $34,000 as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Mr. Young presented the following orders and budget revisions for approval:

  1. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 to Thomas M. Lyvers for professional services rendered March 13, 2017 through March 24, 2017
  2. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $105.00 to Anthony Craigo for professional services rendered March 1, 2017 through March 31, 2017
  3. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 to CV Management for Unit #1 April Invoice
  4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 to CV Management for Unit #4 April Invoice
  5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $470.00 to Track Group for monitoring
  6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $380.00 to Insight Psychological & Counseling Services, Inc. for profession services rendered October 24, 2016 and November 17, 2016

Commissioner Foster made a motion to approve the orders as presented. Commissioner Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

There were none.

PUBLIC COMMENTS

Mark Halburn feels there is a lack of efficiency in the Circuit Clerk’s office and had several other complaints in regards to motions he filed in court.

Pam Young who is a member of Teays Valley Huddle asked if there are plans to provide recycling. The Commissioners requested County Manager Jeremy Young to schedule Pam Young and the Teays Valley Huddle for a Solid Waste Authority meeting.

ADJOURN

At 6:45 p.m., having no further business, Commissioner Foster made a motion and Commissioner Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, April 11, 2017 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

March 28, 2017

OPENING

Commissioner Stephen A. Andes, Ronald R. Foster and Commissioner R. Andrew Skidmore were present when the 9:07 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. President Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of March 14, 2017. President Andes seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

There were none.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An order to make a payroll change for Christian Powers, Full-time, Investigator, Department 405, $31,500/annually, effective March 16, 2017 as presented by the Commission Secretary
  2. An order to delete from payroll Austin Lewis, Temporary Part-time, Intern, Department 405, effective March 24, 2017 as presented by the Commission Secretary
  3. An order to add to payroll Jennifer Lynn Bailey, Part-time, Telecommunicator, Department 712, $11.00/hourly, effective March 19, 2017 as presented by the Commission Secretary
  4. An order to make a payroll change for Jesse Board, Full-time, EMT, Department 715, $9.25/hourly, effective March 26, 2017 as presented by the Commission Secretary
  5. An order to make a payroll change for Tonya Damron, Full-time, Paramedic, Department 715, $13.30/hourly, effective March 26, 2017 as presented by the Commission Secretary

President Andes seconded the motion. The motion carried unanimously.

LOWELL WILKES

Since 2002, twenty AmeriCorps National Civilian Community Corps teams have come to Putnam or Mason County. Mr. Wilkes said the Delta Seven team has cleared trees from trails at Walter Memorial Park; they are working on the Community Garden at Valley Park, and will work on the Hoge House.  The members are Dustin Arin, Tim Hollaran, Lauren Stratton, Val Neski, Cynthia Davis, Josh Perigo, and Sam Stevens; they are staying at Valley Park in the Good House.

ADOPTION OF FY/2018 BUDGET

The Commission adopted the budget for fiscal year 2017/2018. Following a few questions, Commissioner Skidmore made a motion to adopt the budget as presented by County Manager Jeremy Young.  Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve advertisement of the 2017/2018 Budget in the Hurricane Breeze and Charleston Newspapers as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commission Skidmore made a motion to approve the budget revision for Prosecutor’s office #405 for salaries and wages as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commission Skidmore made a motion to issue a check from the Putnam County Criminal Justice Fund in the amount of $1,770.00 payable to Angela L. Smith for professional services rendered March 1, 2017 to March 15, 2017 presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commission Skidmore made a motion to issue a check from the Hotel/Motel Tax Fund to Parks and Recreation in the amount of $40,300.00 and the Convention and Visitors Bureau in the amount of $40,300.00 presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Young presented the following orders and budget revisions for approval:

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $8,150 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $82.50 payable to Terradon Corporation for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $26,258.54 payable to Fusion Heating and Cooling for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

There were none.

PUBLIC COMMENTS

There were none.

ADJOURN

At 9:27 a.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Thursday, March 30, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

March 14, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 9:00 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,139.71 for February 2017 payroll expenses
  3. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,194.50 for February 2017 Optical and Dental Benefits

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of February 23, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

Brian Wood introduced Kevin Shaffer, Putnam County Surveyor to the Commissioners

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

Order to Rescind Erroneous Assessment Relief for Ben (Jerry) Cunningham

Clyde H. Summers et ux, Donald E. Smith, Jason Wickline et ux, Zachary Nichols, Jean Anne Luikart, Michiel Joe Leadmon, Nanda K. &/or Kamala N. Konanur, Kevin &/or Linda Dickson, Stacy Stowers, Charles E. McElfish DDS Inc., Lee or Deloris Lucas, Stefanie &/or Sammie Caldwell Jr.

12 Erroneous Assessments were approved totaling $6,774.30 in deduction of taxes.

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An order to add to payroll Richard Pullin, Part-time, EMT, Department 715, $9.00/hourly, effective February 19, 2017 as presented by the Commission Secretary
  2. An order to add to payroll Brandon Butcher, Part-time, EMT, Department 715, $9.00/hourly, effective February 19, 2017 as presented by the Commission Secretary
  3. An order to add to payroll Brenden Iezzi, Part-time, EMT, Department 715, $9.00/hourly, effective February 19, 2017 as presented by the Commission Secretary
  4. An order to delete from payroll Brian Donat, Full-time, County Manager, Department 401, effective March 3, 2017 as presented by the Commission Secretary
  5. An order to add to payroll Hannah Saunders, Part-time, Temporary until June 30, 2017, Copy Clerk, Department 403, $10.00/hourly, effective March 8, 2017 as presented by the Commission Secretary
  6. An order to delete from payroll Corey Garcia, Part-time, Telecommunicator, Department 712, effective March 12, 2017 as presented by the Commission Secretary
  7. An order to delete from payroll David Casto, Part-time, Telecommunicator, Department 712, effective March 12, 2017 as presented by the Commission Secretary
  8. An order to apply for relief from erroneous assessment to amend the Orders of the Putnam County Board of Review & Equalization, which were recorded on February 22, 2017 in the Office of the Putnam County Clerk in Court Order Book 105 at Pages 23 through 57, by changing the values, listed therein to Sixty-Percent (60%) thereof. The reason for the request is that the values shown on said Orders constitute the appraised values instead of the assessed values. Consequently, the values should be reduced by Forty-Percent (40%) to reflect the accurate assessed values as presented by the Commission Secretary
  9. An Order to appoint Peter Burgeson to serve on the Putnam County Fire Service Board, effective March 14, 2017 with a term to expire on June 30, 2019 as presented by the Commission Secretary
  10. An Order to appoint Cindy Farley to serve on the Putnam County Board of Health, effective March 14, 2017 with a term to expire on June 30, 2020 as presented by the Commission Secretary
  11. An Order to appoint John Butterworth to serve on the Putnam County Parks and Recreation Commission, effective March 14, 2017 with a term to expire on August 31, 2019 as presented by the Commission Secretary
  12. An Order to appoint Bryan Hoylman to serve on the Putnam County Planning Commission, effective March 14, 2017 with a term to expire on June 6, 2020 as presented by the Commission Secretary
  13. An Order to appoint Jason Asbury to serve on the Putnam County Planning Commission, effective March 14, 2017 with a term to expire on February 6, 2020 as presented by the Commission Secretary

Commissioner Foster seconded the motion. The motion carried unanimously.

JAMEY HUNT, DAY REPORT DIRECTOR

Commissioner Skidmore made a motion to authorize the President to sign an Application for the Community Corrections Grant Application as presented by Mr. Hunt. Commissioner Foster seconded the motion.  The motion carried unanimously.

BUDGET HEARING

Jarrod Dean, Director of Parks and Recreation presented the budget for the Putnam County Parks and Recreation. Mr. Dean provided a request letter for 2017 budget, status of obtaining operation self sufficiency, planning summary and goals, Putnam County Parks wages, general budget and Wave Pool budget.  Mr. Dean said Wave Pool projections are based on previous years and will have fund raising events to pay off loans earlier.

PUBLIC HEARING, SMALL CITIES BLOCK GRANT APPLICATION

Terry Martin of Regional Intergovernmental Council stated they have been applying for the Manilla Ridge project for five to six years with a $1.2 to $1.9 million dollar price range, which would affect fifty-four residents. There has been a new ruling that engineering fees will not be deducted, which will help with cost.  Mr. Martin feels the project was not funded in previous years due to other projects’ needs being more severe.  The grant will be awarded by the end of year.

9:30 a.m. The Commission opened the public hearing.

Sarah Casto – 1372 Manilla Ridge, Richard Jividen – 4734 Manilla Ridge Road, Dale Stone – 2470 Jim Ridge, Phillip Young – 5291 Manilla Ridge, Gilbert Jividen – 3375 Manilla Ridge and Allison Cobb spoke regarding the need for the Manilla Ridge water project. The hardships mentioned were:  families and livestock need water; residents have access to high speed internet but not water; Manilla Ridge is mostly a one lane road which is dangerous and very difficult for a truck hauling water and passenger vehicle to pass; has no guardrails for protection and its snow removal is inadequate, often last to be completed by DOH; water meter closest to the area often freezes in winter and does not work half the time during normal temperatures which causes additional loss of money to the residents; weight of hauling water is harsh on residents’ vehicles and causes wear and tear on the vehicle and tires; residents must pay additional costs for gasoline to haul water; there have been several accidents on the road while hauling water; 2470 Jim Ridge does not have water; this is a health issue; and some residents have been hauling water for 39 years.

Jim Nagy from Terradon is the engineer for the Manilla Ridge Water project. The project design is complete because the Commissioners have been proactive to get the Manilla Ridge Water project funded.

10:15 a.m. The public hearing was closed.

BUDGET HEARING

Mark Sorsaia the Prosecuting Attorney presented his budget. The budget for Prosecuting Attorney’s office has flat lined for the last few years.  Mr. Sorsaia is requesting Christian Powers receive a $4,500 salary increase annually of which $3,500 could come from summer intern line item.  Some of the issues his office is facing are problems getting forensic testing because WV State Police Laboratory is in financial distress because of lack of funding and most DUI cases are drug related requiring blood testing.  Prosecutor office is having problems getting autopsies in a timely fashion from the State Medical Examiner.  Multiple programs have increased the workload for the Prosecutor’s office.

President Andes made a motion to increase Christian Powers’ annual salary $4,500, beginning with the next pay period. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 10:39 a.m., Commissioner Skidmore made a motion to enter into executive session for board interviews. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 12:27 a.m., Commissioner Skidmore made a motion to enter back into regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to recess until 1:00 p.m. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion. The motion carried unanimously.

JARROD DEAN, PARKS AND RECREATION DIRECTOR

At 1:06 p.m., Jarrod Dean opened by giving an overview of Wolf Creek mobilization to Valley Park and emphasized safety is a high priority. Mr. Dean realizes there are many questions regarding the park and what effect the construction will have on the Wave Pool.  Construction of the maintenance building and the community center will begin in late spring or early summer.

Elisha Barnes a Project Manager of Wolf Creek Contracting provided a visual layout of the project. They want to maintain access to the large pavilion, which is rented frequently.   The existing parking lot will be used for fill, so temporary parking is needed for the Wave Pool patrons.  Several locations have been discussed in regards to placement of the temporary bathhouse for the Wave Pool.  Ms. Barnes said excavation, fencing, gravel, maintaining temporary parking and an OSHA certified person to monitor the area will be an additional $142,100.

Brian Hinkle with Cherry River Construction plans to grind current parking area for fill and create temporary parking on the soccer field along with ADA compliant sidewalk to the Wave Pool. Mr. Hinkle will do his best to control the dust by watering down the areas of concern.

Howard Offenberger with Wolf Creek Contracting explained some of his concerns regarding pool house demo, construction of new building and lay down area for contractors. Mr. Offenberger estimates ten to fifteen pieces of equipment in the park during construction and completion date for their portion of the work is January or February in 2018.

Mr. Dean stated a 27’ x 60′ portable bathhouse is an additional $250,000 and $15,000 for the lift station. Dave Gilmore of GAI Consultants estimated $50,000 repurposing cost for the bathhouse.  Mr. Foster did an overview of additional cost to open the Wave Pool and the estimate was around a half million dollars.

The Commissioners need to make a decision by April 11, 2017.

Commissioner Skidmore made a motion to recess for five minutes. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BUDGET HEARING

Assessor Sherry Hayes presented her budget. Three areas changed including an increase for postage, moving an employee’s wages from 407 to 406, and requesting computers from capital outlay.

Circuit Clerk Ronnie Matthews presented his budget. There were increases on insurance, Workers Compensation, telephones, and travel. Mr. Matthews reported a decrease on professional services, supplies, and capital outlay.  He reported they are up $22,000 overall.  Mr. Matthews requested that the temporary part-time position be increased to a full-time permanent position and that his employees be given raises.

County Clerk Brian Wood presented his budget. The regenerating fund is $25,695 that can be used in an emergency.  Mr. Wood reported personnel services increased because health insurance benefits.  They had a budget revision for $6,000 from contracted services to capital outlay for shelving and printers.  Wages were increased because of the primary election along with travel and building rentals.  Mr. Wood requested raises for his employees.

Sheriff Steve Deweese presented his budget. He reported increases in telephones, air cards, printing, postage, personnel protective equipment, and advertising from $60,000 to $70,000.  Sheriff Deweese requested a part-time employee for home confinement to work thirty to thirty-five hours per week for $12.98 per hour.  He also requested a temporary part-time employee for an employee who will be on maternity leave for three months.  Sheriff Deweese is requesting six vehicles and he will purchase one of them.  Sheriff wants to restructure payroll for corporal to lieutenant in a separate proposal, but at this time is requesting a cost of living raise for non-civil service employees.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                 Herman Hershel Arthur, Jr., Charles Royal Barnett, Leroy Beach,Rodney Lee Campbell, Karen Sue Dent, Stephen Farley, Eleanor Ruth Fortner, Forrest (“Forest”) Ray Hudson, Richard Ralph Kiddy, Erskine Carlos Osborne, Danny Dewayne Starcher, Clinton Maxie Sarver, Viola Louise Skidmore

Long Form Settlement:                 Robert Clinton Arbaugh, Patricia J. Raines

An Order to disburse the sum of $165.00 from the Fiduciary Special Fund made payable to State Tax Department for estate tax administration fees.

An Order to disburse the sum of $167.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order approving the reappointment of Henry Lewis Bennett as Administrator DBN to complete the administration of the Estate of Samuel Tyler Bennett, deceased, due to the death of former Administrator, Jack E. Neeley and releasing the Bond posted by Western Surety Company to secure Mr. Neeley’s appointment as Administrator.

An Order approving the Annual Accounting Report of Carol Hodges, Administratrix, of the Estate of Larry Garrett, deceased.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from February 18, 2017 through March 10, 2017

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Foster recused himself because his company may currently have a contractual relationship with Wolf Creek Contracting and left the room.

Commissioner Skidmore made a motion to affirm the President’s signature on the Wolf Creek Contracting, Valley Park TIF Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried.

Commissioner Foster returned to the room.

Commissioner Skidmore made a motion to approve the President to sign the Astech Contract for Valley Park Roof Removal as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for Putnam County Sheriff #700 to cover maintenance vehicles as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for Prosecutor #405 to cover supplies and materials as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for County Clerk #402 to contracted services as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Mr. Young presented the following orders and budget revisions for approval:

Commissioner Skidmore made a motion to approve the following orders as presented:

  1. An Order to pay at their regular rate those full-time county employees released from work for those regular hours without any loss of pay or charge to annual leave due to the power outage on March 1, 2017, the Putnam County Commission declared that the county offices without power be closed at noon on that date
  2. An Order to pay at their regular rate those full-time county employees released from work for those regular hours without any loss of pay or charge to annual leave due to the power outage on March 8, 2017, the Putnam County Commission declared that the county offices without power be closed at noon on that date

President Andes seconded the motion. President Andes asked all those in favor.  President Andes and Commissioner Skidmore voted aye.  President Andes asked those opposed.  Commissioner Foster did feel comfortable paying hourly employees for hours they did not work.  Commissioner Foster voted nay.  The motion carried.

Commissioner Skidmore made a motion to approve the following orders as presented:

3.  An Order to issue a check from the 911 Fund in the amount of $405.55 payable to WV Correctional Industries for 911 street signs

4.  An Order to issue a check from the 911 Fund in the amount of $279.72 payable to Safety Caution Equipment for 911 street signs installs

Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $6,275 payable to Town of Buffalo for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $3,857.01 payable to Silling Associates for the Courthouse Window Project out of the Courthouse Facilities Improvement Authority, Number 14cycPutnam14 CY2017 40. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $15,210 payable to WV State Auditor’s Office for the second half invoice for the FY2015 financial audit. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster recused himself because his company may currently have a contractual relationship with ZMM Architects and left the room.

Commissioner Skidmore made a motion to approve the following orders as presented:

5.  An Order to issue a check from the Putnam County TIF Fund in the amount of $5,290 payable to ZMM Architects and Engineers for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission.

6.  An Order to issue a check from the Putnam County TIF Fund in the amount of $8,152.01 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

President Andes seconded the motion. The motion carried unanimously.

Commissioner Foster returned to the room.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $790.00 payable to Pinnacle Environment Consultants, Inc. for asbestos inspections of the Valley Park Community Center and Wave Pool bathhouse for the Putnam County Parks and Recreation Commission. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the following orders as presented:

7.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $1,360.00 payable to Angela L. Smith for professional services rendered February 16, 2017 to February 28, 2017

8.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered February 13, 2017 to February 24, 2017

9.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $27,864.00 payable to Bob Robinson Chevrolet-Cadillac, Inc. for van

10.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $1,664.00 payable to Thomas M. Lyvers, Sr. for professional services rendered March 1, 2017 to March 10, 2017

11.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $416.00 payable to Thomas M. Lyvers, Sr. for professional services rendered February 27, 2017 to February 28, 2017

12.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $144.75 payable to OfficeMax for supplies and materials

13.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $235.50 payable to Alere Toxicology Services, Inc. for drug testing

14.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $24.00 payable to West Virginia Division of Justice and Community Services for Internal Exchange Transaction services rendered October 1, 2016 to December 31, 2016

15.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $268.24 payable to nTelos for cell phone service

16.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $3,760.00 payable to Prestera Center for Mental Health Services, Inc. for mental health services

17.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $585.00 payable to Chris Moles for professional services rendered February 1, 2017 to February 28, 2017

18.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $990.00 payable to Kimberly Sizemore for professional services rendered February 1, 2017 to February 28, 2017

19.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $105.00 payable to Anthony Craigo for professional services rendered February 1, 2017 to February 28, 2017

20.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $27.00 payable to West Virginia Division of Justice and Community Services for Internal Exchange Transaction services rendered July 1, 2016 to September 30, 2016

21.  An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $480.23 payable to Elab Solutions for drug testing supplies

President Andes seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $296.00 payable to Help For Animals for services provided. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the following orders as presented:

22.  An Order to issue a check from the General County Fund in the amount of $12,336.83 payable to WV Supreme Court of Appeals for the FY2017 1st quarter services of the Director of Court Mental Health and Substance Abuse

23.  An Order to issue a check from the General County Fund in the amount of $13,006.83 payable to WV Supreme Court of Appeals for the FY2017 2nd quarter services of the Director of Court Mental Health and Substance Abuse

President Andes seconded the motion. The motion carried unanimously.

EXECUTIVE SESSION

At 4:07, Commissioner Skidmore made a motion to go into executive session for purposes of contract negotiation. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 4:22, Commissioner Skidmore made a motion to enter back into regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore requested County Manager Jeremy Young to get information from contractors regarding build out. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Peter Burgeson to serve on the Putnam County Fire Service Board, effective March 14, 2017 with a term to expire on June 30, 2019. President Andes seconded the motion.  Commissioners discussed.  Commissioner Foster explained that they have not had a board member from Nitro, however they interviewed a person from Nitro who works for Nitro Fire Department and he was impressed that the applicant also volunteers for Teays Valley Fire Department.  Commissioner Foster felt he would be a better choice because of this and it could make Nitro feel a part of it and lessen the friction between the overlapped boundaries. President Andes asked all those in favor.  President Andes and Commissioner Skidmore voted aye.  President Andes asked those opposed.  Commissioner Foster voted nay.  The motion carried.

Commissioner Skidmore made a motion to appoint Cindy Farley to serve on the Putnam County Board of Health, effective March 14, 2017 with a term to expire on June 30, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to appoint John Butterworth to serve on the Putnam County Parks and Recreation Commission, effective March 14, 2017 with a term to expire on August 31, 2017. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes made a motion to re-appoint Tom Hankins to serve on the Putnam County Planning Commission effective March 14, 2017 with a term to expire on February 6, 2020. The motion died for lack of a second.

Commissioner Foster made a motion to appoint Bryan Hoylman to take Tom Hankins’ position on the Putnam County Planning Commission. The motion died for lack of a second.

Commissioner Skidmore made a motion to appoint Bryan Hoylman to take Tom Calabrese’s position on the Putnam County Planning Commission, effective March 14, 2017 with a term to expire on February 6, 2020. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Jason Asbury to take Tom Hankins’ position on Putnam County Planning Commission. The motion died for lack of a second.

Commissioner Skidmore made a motion to appoint Jason Asbury to take Judd Thompson’s position on the Putnam County Planning Commission, effective March 14, 2017 with a term to expire on February 6, 2020. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Foster made a motion to appoint Thor Meeks to take Tom Hankins’ position on the Putnam County Planning Commission. The motion died for lack of a second.

Commissioner Skidmore made a motion to appoint Thor Meeks to take David Holzapfel’s position on the Putnam County Planning Commission. The motion died for lack of a second.

Commissioner Foster made a motion to reduce the number of members on Putnam County Development Authority through attrition by removing those who have not met the minimum standard for attendance being the four aforementioned and to reduce it a minimum number of twelve, which would allow one from Buffalo, Eleanor, Bancroft, Winfield, Hurricane, Nitro, Poca.

Commissioner Foster revised his motion to reduce the number of members as consistent with WV Code 712-1 must consist of twelve to twenty-one members to change our number to twelve and as fast as possible fill the positions for Buffalo, Eleanor, Bancroft, Winfield, Hurricane, Nitro, Poca where we have openings and do that through attrition. As a caveat to that, I will vacate my position to allow for someone else in the community serve.  The motion died for lack of a second.

Commissioner Skidmore made a motion to table the discussion for Putnam County Development Authority until March 30, 2017. President Andes seconded the motion.  Commissioner Foster voted nay.  The motion carried.

PUBLIC COMMENTS

There were none.

ADJOURN

At 5:11 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, March 21, 2017 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

February 23, 2017

OPENING

Commissioners Stephen A. Andes, Ronald R. Foster and R. Andrew Skidmore were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

RESOLUTION

President Andes presented a Resolution honoring Brian Donat with the Putnam County Commission for his fifteen years of devoted service as County Manager.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of February 14, 2017. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS AND COMBINE AND DIVIDE

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment and Combine and Divide Orders as presented:

Erroneous Assessments for Brian Scott or Sheryl Lynn Settle, three for Richard A. Kerekes et ux, Gregory W. Goff, two for Denver W. Allen II, Billy F. and/or Pamela S. Wick, Marcus L. Shaffer III et ux

9 Erroneous Assessments were approved totaling $2,457.25 in deduction of taxes.

Combine and Divides two for Gary D. Young, et ux

Commissioner Foster seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to approve an Amendment to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia as stated in Martins Peterbilt of West Virginia application requesting Text Amendments to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County to add Heavy Duty Large Trucks Sales, Rentals, Lease, and Service to Section 650.04, Special Permit Uses in the “C-2” High Density Commercial District as presented by the Commission Secretary
  2. An Order to approve an Amendment to the Zoning Ordinance for the Unincorporated areas of Putnam County, West Virginia to rezone from “R-2” Mixed Residential District to “C-1” Suburban Commercial District as presented by the Commission Secretary
  3. An Order to issue a check from the E-911 Fund in the amount of $6,602.16 made payable to the E-911 Wireless Fund representing 3% of the monthly E-911 wireless subscriber fees as presented by the Commission Secretary
  4. An order to make a payroll change for Jeremy Young, Full-time, County Manager, Department 401, $67,500/annually, effective March 1, 2017 as presented by the Commission Secretary
  5. An order to delete from payroll Sheryl Otey, Part-time, Commission Assistant, Department 401, effective February 9, 2017 as presented by the Commission Secretary
  6. An order to delete from payroll Jack Luikart, Full-time, Detective 1st Lieutenant, Department 700, effective February 28, 2017 as presented by the Commission Secretary
  7. An order to add to payroll Brandon W. Pauley, Full-time, Deputy Sheriff, Department 700, $14.63/hourly, effective April 3, 2017 as presented by the Commission Secretary
  8. An order to make a payroll change for Shawn R. Johnson, Full-time, Corporal, Department 700, $19.52/hourly, effective March 1, 2017 as presented by the Commission Secretary
  9. An order to make a payroll change for Heather D. Harrison, Full-time, Corporal, Department 700, $19.52/hourly, effective March 1, 2017 as presented by the Commission Secretary 
  10. An order to make a payroll change for Lisa L. Arthur, Full-time, 1st Lieutenant, Department 700, $22.07/hourly, effective March 1, 2017 as presented by the Commission Secretary
  11. An order to delete from payroll Michael Johnson, Full-time, Field Personnel, Department 407, effective March 3, 2017 as presented by the Commission Secretary
  12. An Order to re-appoint Tony Hodge to serve on the Putnam County Board of Zoning Appeals, effective January 2, 2017 with a term to expire on January 1, 2020
  13. An Order to re-appoint Patricia Schiffour to serve on the Putnam County Board of Zoning Appeals, effective January 2, 2017 with a term to expire on January 1, 2020
  14. An Order to re-appoint Robert Stonestreet to serve on the Putnam County Board of Zoning Appeals, effective January 2, 2017 with a term to expire on January 1, 2020
  15. An Order to appoint Scott Chamber to serve on the Putnam County Planning Commission, effective February 23, 2017 with a term to expire on February 6, 2019
  16. An Order to re-appoint Greg Williamson to serve on the Putnam County Planning Commission, effective February 7, 2017 with a term to expire on February 6, 2020

Commissioner Foster seconded the motion. The motion carried unanimously.

BUDGET HEARINGS

Lita Kirk presented the budget for Putnam County Health Department. She reported their budget is lower than last year due to a cut in for Public Health Emergency Preparedness Funds because the state grant from CDC was cut.

Megan Tarbett presented the budget for Putnam County Libraries. She reported she is requesting the same amount from the Putnam County Commission.

Jamey Hunt presented the budget for Putnam County Day Report. He reported his budget is very similar to last year’s budget, but appears lower due to the vehicle request that was on last year’s budget.

Andrew Dunlap presented the budget for Putnam County Development Authority. He reported their state funding was cut in half, so revenue is down $15,000.  They are seeing less revenue from the industrial gas well royalties in Fraziers Bottom Business Park.  They are going to address this issue by not filling an open position.

RESOLUTION

Commissioner Skidmore presented a Resolution honoring Jack Luikart with the Putnam County Sheriff’s Department for his thirty years of distinguished service.

EXECUTIVE SESSION

At 6:07 p.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 6:53 p.m., Commissioner Skidmore made a motion to exit executive session and enter back into regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

CHANGE ORDER #4 – WAVE POOL LINER PROJECT

Commissioner Skidmore made a motion to authorize the President to sign Change Order #4 for the Wave Pool Liner Project. Commissioner Foster seconded the motion.  The motion carried unanimously.

Brian Donat presented an update on the bid opening with Putnam Public Service District for the Cow Creek water project. The bids came in much lower than anticipated.  The initial cost estimate was $699,000 and the new estimate is $340,000.

Property owner at the entrance of Valley Park needs the ability to access the road from his property. Jennifer Karr has researched the deed as well as previous transfers and all the property owners on Valley Park Drive have just as much rights to access the road.  The Commissioners agreed to approve Jeremy Young to request GAI Consultants to adjust their plans to accommodate this access.

JEREMY YOUNG, COUNTY MANAGER

Mr. Young presented the following orders and budget revisions for approval:

Commissioner Skidmore made a motion to approve the following budget revisions as presented:

  1. Budget revision for Circuit Clerk #403 to cover travel as presented by Mr. Young
  2. Budget revision for Central Garage #717 to cover capital outlay equipment as presented by Mr. Young
  3. Budget revision for EMS #715 to cover maintenance and repairs to auto and trucks as presented by Mr. Young

Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the 911 Fund in the amount of $1,468.53 for 911 street sign installs as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the following orders as presented:

4. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,960 payable to ZMM Architects and Engineers for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission

5. An Order to issue a check from the Putnam County TIF Fund in the amount of $32,608.03 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the following orders as presented:

6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for Unit #4 March lease

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $416.00 payable to Thomas M. Lyvers, Sr. for services rendered January 30, 2017 through January 31, 2017

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1664.00 payable to Thomas M. Lyvers, Sr. for services rendered February 1, 2017 through February 10, 2017

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,850.00 payable to Angela L. Smith for professional services rendered February 1, 2017 through February 15, 2017

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to C V Management for Unit #1 March lease

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $5.99 payable to AutoZone for supplies

Commissioner Foster seconded to motion. The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Long Form Settlement:                  Tassawanna Skidmore

An Order to disburse the sum of $11.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlementsAn Order of “Estate Listing” of Actions of Fiduciary Supervisor from February 11, 2017 through February 17, 2017

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Tony Hodge, Patricia Schiffour, and Robert Stonestreet to serve on the Putnam County Board of Zoning Appeals, effective January 2, 2017 with terms to expire on January 1, 2020. Commissioner Foster seconded the motion. The motion carried unanimously.

President Andes made a motion to appoint Scott Chambers to serve on the Putnam County Planning Commission, effective February 23, 2017 with terms to expire on February 6, 2019. Commissioner Skidmore seconded the motion. The motion carried unanimously.

Commissioner Foster made a motion to reduce the number of board members on Putnam County Planning Commission from fifteen to nine through attrition as terms expire. The motion died for lack of a second.

Commissioner Skidmore made a motion to re-appoint Greg Williamson to Putnam County Planning Commission, effective February 7, 2017 with a term to expire on February 6, 2020. President Andes seconded the motion. Commissioner Foster voted nay. The motion carried.

PUBLIC COMMENTS

There were none.

ADJOURN

At 7:31 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Tuesday, March 21, 2017 at 9:00 a.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

                                                                        MINUTES

                                 PUTNAM COUNTY COMMISSION REGULAR SESSION

                                                                    February 14, 2017

OPENING

Commissioner Stephen A. Andes, Ronald R. Foster and Commissioner R. Andrew Skidmore were present when the 9:00 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks
  2. An order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $9,644.50 for January 2016 Optical and Dental Benefits
  3. An order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,266.55 for January 2017 payroll expenses

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of January 26, 2017. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Two for Eric A. & Danielle M. Smith, William A. Shelton II et ux, Paul Cheve &/or Mary L. Mendez, three for Janet Sue Jividen

Commissioner Foster seconded the motion. The motion carried unanimously.

7 Erroneous Assessments were approved totaling $1,398.97 in deduction of taxes.

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

COURT ORDERS APPROVED

  1. An Order to delete from payroll James Barham, Full-time, Paramedic, Department 715, effective January 28, 2017 as presented by the Commission Assistant
  2. An Order to make a payroll change for Jonathan Rabel, Part-time, Paramedic, Department 715, $11.50/hourly, effective February 1, 2017 as presented by the Commission Assistant
  3. An Order to make a payroll change for Brian Isaac, Part-time, Paramedic, Department 715, $11.50/hourly, effective January 29, 2017 as presented by the Commission Assistant
  4. An Order to make a payroll change for Susan Higginbotham, Full-time, Office Clerk, Department 406, $15.00/hourly, effective February 6, 2017 as presented by the Commission Assistant
  5. An Order to make a payroll change for Patricia Johnson, Full-time, Office Supervisor, Department 406, $19.00/hourly, effective February 6, 2017 as presented by the Commission Assistant
  6. An order to make a payroll change for Michael Cunningham, Full-time, Paramedic, Department 715, $13.30/hourly, effective February 12, 2017 as presented by the Commission Assistant
  7. An order to make a payroll change for Jesse Board, Part-time, EMT, Department 715, $9.00/hourly, effective February 20, 2017, as presented by the Commission Assistant
  8. An order to add to payroll Andrew Peal, Full-time, Paramedic, Department 715, $13.30/hourly, effective February 12, 2017 as presented by the Commission Assistant
  9. An order to add to payroll Troy Baker, Part-time, Paramedic, Department 715, $11.50/hourly, effective February 12, 2017 as presented by the Commission Assistant
  10. An order to add to payroll Nicholas Skaggs, Part-time, EMT, Department 715, $9.00/hourly, effective February 12, 2017 as presented by the Commission Assistant
  11. An order to add to payroll Jordan Hitt, Part-time, EMT, Department 715, $9.00/hourly, effective February 12, 2017 as presented by the Commission Assistant
  12. An order to add to payroll Cassandra Ferguson, Part-time, EMT, Department 715, $9.00/hourly, effective February 12, 2017 as presented by the Commission Assistant
  13. An order to add to payroll Caleb Bailey, EMT, Department 715, $9.00/hourly, effective February 12, 2017 as presented by the Commission Assistant
  14. An order to delete from payroll Connie Raynes, Full-time, Office Assistant, Department 403, effective December 30, 2016 as presented by the Commission Assistant

Commissioner Foster seconded the motion. The motion carried unanimously.

BILL O’DELL, PUTNAM WELLNESS COALITION

Mr. O’Dell appeared to make the Commission them aware of programs they offer including providing permanent drug drop boxes, annual prescription drug take back, underage drinking, youth marijuana and prescription drug prevention. Mr. O’Dell thanked the Commissioners for passing the 2015 Social Host Ordinance in Putnam County.

RICHARD CARTE, WV DIVISION OF HOMELAND SECURITY & EMERGENCY MANAGEMENT

Mr. Carte presented an award to Putnam County Planning Commission for successfully participating in the National Flood Insurance Program Community Rating System, Putnam County has undertaken a series of meaningful activities to protect its citizens from losses caused by flooding and has significantly exceeded the requirements for NFIP participation in effective flood plain management.

TIM KEATON, PLANNER

At 9:30 a.m. Tim Keaton presented the Hayes Brothers Construction application to rezone property located on Tax Map 224, Parcel 2 at 108 Crooked Creek Rd. Scott Depot, WV from “R-2” Mixed Residential District to “C-1” Suburban Commercial District which was approved unanimously by the Planning Commission on January 24, 2017.

At 9:35 a.m. Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

Commissioner Skidmore made a motion to close the public hearing. Commission Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the rezoning application as presented because we find that the rezoning would protect and promote the public health, safety and convenience, moral and general welfare and would be consistent with the adopted comprehensive plan due to the goal of increasing commercial land uses in high growth areas. Commission Foster seconded the motion.  The motion carried unanimously.

At 9:40 Keaton presented the an application submitted by Martin’s Peterbilt of WV requesting Text Amendments to the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County to add Heavy Duty Large Trucks Sales, Rentals, Lease, and Service to Section 650.04, Special Permit Uses in the “C-2” High Density Commercial District which was approved unanimously by the Planning Commission on January 24, 2017.

At 9:44 a.m. Commissioner Skidmore made a motion to open the public hearing. Commissioner Foster seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments, there were none.

Commissioner Skidmore made a motion to close the public hearing. Commission Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the text amendment as presented because we find that the text amendment will protect and promote the public health, safety, convenience, morals, and general welfare due to the fact that it defines conditions not previously addressed in the zoning ordinance, and the amendment is consistent with the adopted Comprehensive Plan due to the goal of increasing commercial land uses in high growth areas. Commission Foster seconded the motion.  The motion carried unanimously.

SOVINE ROAD WATER PROJECT

Jeremy Young reviewed the request by the City of Hurricane’s request for $17,538.59 as match funding for the Sovine Road Water Project. City of Hurricane will provide the labor and equipment to extend the water line, which will provide water to seven homes.

Commissioner Foster made a motion to approve an order to issue a check from the Water and Sewer Fund in the amount of $17,538.59 payable to City of Hurricane Water & Sewer. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 9:52 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:09 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Vanessa Ervin to serve on the Putnam County Parks and Recreation Commission, effective February 14, 2017, with a term to expire on August 31, 2019. President Andes seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 10:11 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:33 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to authorize the President to sign Courthouse Facilities Improvement Authority Project Completion Report. Commissioner Foster seconded the motion.  The motion carried unimously.

Commissioner Skidmore made a motion to authorize the President to sign Courthouse Facilities Improvement Authority Request for Reimbursement in the amount of $77,524.26. Commissioner Foster seconded the motion.  The motion carried unimously.

Commissioner Skidmore made a motion to issue a check from the General County fund in the amount of $953.01 payable to Silling Associates, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority as presented by Mr. Young. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $3,198.08 payable to Earl’s Auto Parts for portable battery chargers out of the JAG grant 2016-DJ-BX-0672 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $120.00 payable to Terradon Corporation for work done on the Wave Pool Liner Project for the Putnam County Parks and Recreation Commission as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Water and Sewer Fund in the amount of $1,890.00 payable to Terradon Corporation for an update to the 2011 Water Feasibility Report as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General School Fund in the amount of $17,240.00 payable to WV State Auditor’s Office for the Magistrate Court 2015 agreed-upon procedures audit costs as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $564.00 payable to Help For Animals as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $1,260.62 payable to The City of Hurricane for utility boring for the TIF Valley Park Project as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County TIF Fund in the amount of $5,885.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $150.00 payable to Ruth E. Graham to refund fiduciary fees charged in error as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Young presented the following order for approval:

  1.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for services rendered January 16, 2017 through January 27, 2017
  2. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,075.00 payable to Angela L. Smith for professional services rendered January 16, 2017 through January 31, 2017
  3. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $674.00 payable to Track Group for monitoring
  4. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $3,960.00 payable to Prestera Center for mental health services
  5. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $76.25 payable to AutoZone for supplies
  6. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $320.50 payable to Alere Toxicology Services for drug testing
  7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,215.00 payable to West Virginia Board of Risk and Insurance Managements for quarterly premium
  8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $268.24 payable to nTelos services rendered February 2, 2017 to March 1, 2017
  9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,425.00 payable to Kimberly Sizemore for professional services rendered January 1, 2017 through January 31, 2017
  10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $975.00 payable to Chris Moles for professional services rendered January 1, 2017 through January 31, 2017

Commissioner Skidmore made a motion to approve the orders as presented Commissioner Foster seconded to motion. The motion carried unanimously.

EXECUTIVE SESSION

At 10:40 a.m., Commissioner Skidmore made a motion to enter into executive session for a board interview. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 10:55 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

COURTHOUSE PARKING LOT PROJECT

In 2015, Jeremy Young had two bidders on the Courthouse Parking Lot Project and both companies were over the budgeted amount. Commissioners authorized Jeremy Young to rebid this project in the spring.

LEGAL REPRESENTATION FOR POSSIBLE ACTION AGAINST CERTAIN PHARMACEUTICAL MANUFACTURERS

Brian Donat asked for direction on how the Commissioners would like to proceed regarding a lawsuit for prescription drug distributors. Commissioners requested staff to advertise request for qualifications of legal representation.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                  Agnes Geraldine Daubner, Richard Neil Farmer, John Franklin Gallagher, III, Ruth Joan Granby, Betty May Jividen, Glen Michael Jividen, Julia Mae Lawson fka Julia Mae Stephens, Elizabeth Ann Martin, Thomas Francis McCluskey, Edna Ruth McDaniel, Violet C. Parkins, Paul D. Paxton, Orville Larry Quillen, Genevieve Carol Racer, Clyde Harold Summers, Bobby Eugene Vaughn,

Long Form Settlement:                  Earnest aka Ross Burks

An Order to disburse the sum of $195.00 from the Fiduciary Special Fund made payable to State Tax Department for the estate tax administration fees.

An Order to disburse the sum of $195.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order to approve the Annual Settlement Report of Nancy A. Austin, Executrix of the Estate of William E. Warner, deceased.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from January 20, 2017 through February 10, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 11:21 a.m., Commissioner Skidmore made a motion to enter into executive session to discuss personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 11:42 a.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

PERSONNEL

Commissioner Skidmore made a motion to approve an Order to make a payroll change for Marcie Kimberling, Full-time, Executive Assistant, Department 401, $13.97/hourly, effective February 13, 2017 as presented by the Commission Assistant. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to advertise and accept application for Project Coordinator and Planning Director. Commissioner Foster seconded the motion.  The motion carried unanimously.

CIRCUIT CLERK PERSONNEL REQUEST

Commissioner Skidmore made a motion to approve the hiring of a part-time employee in the Circuit Clerk’s office on a temporary basis through June 30, 2017, up to 19 hours per week at $10.00 per hour. Commissioner Foster seconded the motion.  The motion carried unanimously.

PERSONNEL

Commissioner Skidmore made a motion to change Jeremy Young’s position effective March 1, 2017 to County Manager with an annual pay of $67,500, and to conduct an evaluation at a six-month period. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

There were none.

ADJOURN

At 12:04 p.m., having no further business, Commissioner Skidmore made a motion and Commissioner Foster seconded to adjourn the regular session of the County Commission until Thursday, February 23, 2017 at 5:30 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

 

 

                                                                        MINUTES

                                 PUTNAM COUNTY COMMISSION REGULAR SESSION

                                                                   January 26, 2017

OPENING

Commissioner Stephen A. Andes, Commissioner R. Andrew Skidmore and Commissioner Ronald R. Foster were present when the 5:30 p.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1. Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of January 10, 2017. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Five for Dale A. Oxley, Richard E. Verse, Bruce T. Simpkins, Ben (Jerry) Cunningham, Patrick or Paula Reilly, PCMA Systems, George H. Lancaster, Jr., Claire L. Hoyt, et al, R. Donn Cyrus, two for Michael E. Bean, James Hanna

Commissioner Foster seconded the motion. The motion carried unanimously.

16 Erroneous Assessments were approved totaling $15,633.43 in deduction of taxes.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1.  An Order to add to payroll Angela Marie Witt, Full-time, Deputy Clerk, Department 403, $10.50/hourly, effective January 30, 2017 as presented by the Commission Assistant
  2. An Order to add to payroll Shayla Lynn Davis, Full-time, Deputy Clerk, Department 403, $10.50/hourly, effective January 30, 2017 as presented by the Commission Assistant
  3. An Order to appoint Andy Skidmore to serve on the Putnam County Fire Service Board as the Putnam County Commission Representative, effective January 12, 2017 as presented by the Commission Assistant
  4. An Order to appoint Ronald Foster to serve on the Putnam County Development Authority, effective January 24, 2017 with a term to expire on September 30, 2019 as presented by the Commission Assistant
  5. An Order to appoint Ronald Foster to serve on the Putnam County Planning Commission as the Putnam County Commission Representative, effective January 10, 2017 as presented by the Commission Assistant
  6. An Order to appoint Ronald Foster to serve on the Putnam County Solid Waste Authority as the Putnam County Commission Representative, effective January 26, 2017 as presented by the Commission Assistant

Commissioner Foster seconded the motion. The motion carried unanimously.

BOARD APPOINTMENT

Commissioner Skidmore made a motion to appoint Ronald Foster to serve as the Commission Representative on the Putnam County Solid Waste Authority, effective January 26, 2017. President Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, ASSISTANT COUNTY MANAGER

Commissioner Skidmore made a motion to authorize the President to sign an Application for the VAWA Grant totaling $26,500 as presented by County Manager Brian Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the Certification of Substantial Completion – Boggs Roofing as presented by County Manager Brian Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to authorize the President to sign the Certification of Substantial Completion – Boggs Roofing as presented by County Manager Brian Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

BRIAN DONAT, COUNTY MANAGER

Mr. Donat appeared before the Commission to present an update on the Wave Pool Project. Mr. Donat stated that the County Electrical Engineer will provide the City of Hurricane an update on plans for the wave pool early next week, with the hope that the permits will be issued before the end of the week.

Commissioner Foster asked County Attorney Jennifer Karr if he should recuse himself from the decision on the Valley Park contract. Ms. Karr advised him that because the quote received from Wolf Creek Contracting cannot include supplies purchased from Commissioner Foster’s company, there is no conflict.

Commissioner Skidmore made a motion to approve and authorize the President to sign three originals of the Contract Award for the Valley Park TIF Project – Phase I as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for County Clerk Fund #402 to cover capital outlay/equipment as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for the Sheriff’s Department Fund #700 to cover ammunition/range supplies and part-time employee overtime as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Donat presented the following order for approval:

  1. An Order to issue a check from the General County Fund in the amount of $2,500.00 payable to West Virginia University Cooperative Extension Service for local funding
  2. An Order to issue a check from the General County Fund in the amount of $7,729.46 payable to Boggs Roofing, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority for Judicial Building Reroof Project
  3. An Order to issue a check from the General County Fund in the amount of $12,390.39 payable to Boggs Roofing, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority for Judicial Building Reroof Project

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

4.  An Order to issue a check from the Putnam County TIF Fund in the amount of $6,772.00 payable to   GAI Consultants for work done on the Valley Park Improvements Project for the Putnam County Parks and Recreation Commission

5. An Order to issue a check from the Putnam County TIF Fund in the amount of $40,760.04 payable to ZMM Architects and Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

6. An Order to issue a check from the Putnam County TIF Fund in the amount of $320.00 payable to ZMM Architects and Engineers for work done on the Maintenance Building and Concessions Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

7. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered January 2, 2017 through January 13, 2017

8. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,375.00 payable to Angela L. Smith for professional services rendered January 1, 2017 through January 13, 2017

9. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $478.35 payable to eLab Solutions for drug testing supplies

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $287.68 payable to Blue Line Supply for uniforms

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $768.50 payable to Track Group for monitoring

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $4,200.00 payable to Prestera Center for mental health services

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 February lease

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 February lease

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $50.63 payable to OfficeMax for office supplies

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $414.00 payable to Alere Toxicology Services for drug testing

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Coal Severance Fund in the amount of $22,218.25 made payable to the Putnam County Building Commission Series B Bond Revenue Account, toward Waterworks Revenue Bond payments as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $162.00 payable to Help For Animals for services provided as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Raymond Russell Anderson, Nona Marguerite “Marguerite” Beller, Hobert H. Byrnside, Ernest Clay Call, Tim Crager, Anna Lee Pridemore, Thelma Pauline Rollins, James Arthur Skeens, Jr., Kenneth Karl Sloman, David Lee Smith, John Francis Smith, Donald Sowers, Sr., Warren G. Vance, Paul Redford Walker, Jr., David Allen Whittington, Betty Jane Hodges Withrow, Macel L. Wood, Randall Lee Workman      

Long Form Settlements:              Stanley Lee Smith

An Order in the Estate of Earnest aka Ross Burks denying objection of Deborah Burks

An Order to disburse the sum of $229.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements

An Order to approve the appointment of William E. Shropshire as Administrator DBN to replace former Administratrix, Laura Smith, who is deceased, in the Estate of John Francis Smith

An Order to approve the appointment of Gene Walters Executor DBN to replace former Executrix, Barbara Hunt, who is deceased, in the Estate of Allen Elkins Hunt

An Order to “Estate Listing” and actions of the Fiduciary Supervisor from January 7, 2016 through January 20, 2017

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

EXECUTIVE SESSION

At 6:15 p.m., Commissioner Skidmore made a motion to enter into executive session to discuss personnel. Commissioner Foster seconded the motion.  The motion carried unanimously.

At 6:40 p.m., Commissioner Skidmore made a motion to return to regular session. Commissioner Foster seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Circuit Clerk Ronnie Matthews appeared before the Commission to request a new position for his office. He discussed the increased work load that the court system has put on the Circuit Clerk.  He emphasized that his staff is struggling to keep up with the work load.  President Andes asked staff to gather information for a new position and report back to the Commission.

ADJOURN

At 6:40 p.m., having no further business, Commissioner Foster made a motion and Commissioner Skidmore seconded to adjourn the regular session of the County Commission until Tuesday, February 14, 2017 at 9:00 a.m.

Respectfully submitted,

Sherry Otey

Commission Assistant            

 

 

                                                                        MINUTES

                                  PUTNAM COUNTY COMMISSION REGULAR SESSION

                                                                     January 10, 2017

OPENING

Commissioner Stephen A. Andes, Commissioner R. Andrew Skidmore and Commissioner Ronald R. Foster were present when the 9:00 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

 

  1. Edit registers and checks
  2. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $20,927.87 for November 2016 payroll expenses
  3. An Order to transfer from the Putnam County Community Criminal Justice Fund to the General County Fund, the sum of $21,270.61 for December 2016 payroll expenses
  4. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,224.00 for December 2016 Optical and Dental Benefits
  5. An Order to issue a check from the Dog Fund in the amount of $1,349.99 payable to Casto & Harris, Inc. for 9,300 rabies tags for FY 2017
  6. A Depository Bond filed by the Putnam County Bank of Hurricane, WV

Commissioner Skidmore made a motion to approve and sign the presented documents. Commissioner Foster seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of December 13, 2016. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to approve the minutes of the November 8, 2016 General Election Board of Canvassers. Commissioner Foster seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

Blake Davis, two for Barbara or Billy Gillispie, Richard A. Harrison, two for Donnie &/or Courtney Higginbotham, Harvey C. Long, Patrick B. Miller, Moore North American, Schoen Law Offices

Commissioner Foster seconded the motion. The motion carried unanimously.

10 Erroneous Assessments were approved totaling $1,688.66 in deduction of taxes.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Lisa Debord, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  2. An Order to make a payroll change for Michelle Garrison, Full-time, Office Assistant, Department 403, $14.78/hourly, effective January 2, 2017 as presented by the Commission Assistant
  3. An Order to make a payroll change for Cathy Gawthrop, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  4. An Order to make a payroll change for Elissa Shell, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  5. An Order to make a payroll change for Anna Smith, Full-time, Deputy Circuit Clerk, Department 403, $20.03/hourly, effective January 2, 2017 as presented by the Commission Assistant
  6. An Order to make a payroll change for Stephanie McDade, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  7. An Order to make a payroll change for Jill Stepp-Hodges, Full-time, Office Assistant, Department 403, $10.74/hourly, effective January 2, 2017 as presented by the Commission Assistant
  8. An Order to make a payroll change for Jean Young, Full-time, Office Assistant, Department 403, $10.99/hourly, effective January 2, 2017 as presented by the Commission Assistant
  9. An Order to delete from payroll change Jilyan Paige Stone, Full-time, Office Assistant, Department 403, effective January 13, 2017 as presented by the Commission Assistant
  10. An Order to make a payroll change for Matt Miller, Full-time, Bailiff, Department 700, $12.98/hourly, effective January 9, 2017 as presented by the Commission Assistant
  11. An Order to make a payroll change for J. J. Mullins, Part-time, Bailiff, Department 700, $13.64/hourly, effective January 9, 2017 as presented by the Commission Assistant

Commissioner Foster seconded the motion. President Andes stated he disagrees with using money that becomes available from retirement or resignation for increases.  The motion carried unanimously.

FRANK CHAPMAN, OES DIRECTOR

Commissioner Skidmore made a motion to authorize the President to sign an EMPA Grant Application as presented by Mr. Chapman. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to transfer from the 911 Fund to the Putnam County Commission the amount of $314,723.83 for 2016 Building Rent as presented by Mr. Chapman. Commissioner Foster seconded the motion.  The motion carried unanimously.

SOVINE ROAD WATER EXTENSION

Assistant County Manager Jeremy Young appeared before the Commission to present a request from the City of Hurricane for the Commission to contribute materials for a 3,400 feet water line extension on Sovine Road.   Mr. Ronnie Woodall from the City of Hurricane was available to answer questions.  After discussion, Commissioner Foster made a motion to postpone a decision until further information is available.  Commissioner Skidmore seconded the motion.  The motion carried unanimously.

COUNTY COMMISSION MEETING SCHEDULE

Commissioner Foster made a motion to meet the second Tuesday at 9:00 a.m. and the fourth Thursday at 5:30 p.m. each month. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster amended the motion to meet the second Tuesday at 9:00 a.m. and the last Thursday at 5:30 p.m. of each month. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, ASSISTANT COUNTY MANAGER

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $57,174.75 payable to Silling Associates, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $27,764 payable to Stephens Auto Center for a 2017 Ford SUV out of the JAG Grant as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to authorize the President to sign a Change Order for the Courthouse Facilities Improvement Authority (CFIA) – Boggs Roofing as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $1,372.50 payable to Silling Associates, Inc. for the Courthouse Roof Project out of the Courthouse Facilities Improvement Authority as presented by Mr. Young. Commission Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to authorize the President to sign a Reimbursement Request for the Record Management Preservation Board (RMPB) Grant as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to make a payroll change for Marian Smith, Full-time, Victim Advocate, Department 726, $36,850/annually, effective October 1, 2016 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to make a payroll change for Charlotte Witte, Part-time, Victim Advocate, Department 726, $12.50/hourly, effective October 1, 2016 as presented by Mr. Young. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to sign letters to outside agencies for budget hearings. Commissioner Foster seconded the motion.  The motion carried unanimously.

BRIAN DONAT, COUNTY MANAGER

Commissioner Skidmore made a motion to authorize the President to sign a Contract for Valley Park Demolition Work and Maintenance Building Construction with Capital Builders as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to set the mileage rate of 53.5 cents per mile for business use of a personal automobile, in accordance with the IRS mileage reimbursement rates, effective February 1, 2017 as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to pay at their regular rate those full-time county employees released from work for four hours on December 23, 2016 without any loss of pay or charge to annual leave as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $8,201.25 representing plan administration fees for Benefit Assistance Corporation for FY2016 as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Mr. Donat presented the following order for approval:

  1.  An Order to issue a check from the Putnam County TIF Fund in the amount of $1,095.00 payable to Terradon Corporation for work done on the Wave Pool Liner Project for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF fund in the amount of $230.91 payable to the Charleston Newspapers for the legal ads for construction work for the Valley park Master Plan Projects

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $500.00 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Donat. Commissioner Foster seconded the motion. The motion carried unanimously.

3.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $268.24 payable to nTelos for cell phone service

4.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,155.00 payable to Kimberly Sizemore for professional services rendered December 1, 2016 through December 31, 2016

5.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $870.00 payable to Chris Moles for professional services rendered December 6, 2016 through December 27, 2016

6.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $478.66 payable to eLab Solutions for drug testing supplies

7.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $278.31 payable to nTelos for cell phone service

8.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $182.54 payable to OfficeMax for office supplies

9.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $88.20 payable to Swana Lovejoy for mileage reimbursement

10.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 5, 2016 through December 16, 2016

11.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 19, 2016 through December 30, 2016

12.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $3,810.00 payable to Prestera Center for mental health services

13.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,775.00 payable to Angela L. Smith for professional services rendered December 1, 2016 through December 15, 2016

14.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $950.00 payable to Angela L. Smith for professional services rendered December 16, 2016 through December 30, 2016

Commissioner Skidmore made a motion to approve the orders as presented. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for County Clerk Fund #402 to cover capital outlay/equipment as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for Prosecutor’s Office Fund #405 to cover printing as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve a budget revision for Sheriff’s Office Fund #700 to cover dues/subscriptions, travel, and capital outlay/equipment as presented by Mr. Donat. Commissioner Foster seconded the motion.  The motion carried unanimously.

ESTATE OF ROSS BURKS

Fiduciary Supervisor Jennifer Karr appeared before the Commission to present an objection to the proposed final settlement in the Estate of Ross Burks. An heir, Deborah Burks, was given, in writing, the opportunity to present her objection to the County Commission if she was not satisfied with the executrix’s response to the objection.  Ms. Burks, or a representative, did not appear.  Ms. Karr recommended that the objection be denied.  Commissioner Skidmore made a motion to deny the objection of Ms. Deborah Burks as presented.  Commissioner Foster seconded the motion.  The motion carried unanimously.

BID OPENING – VALLEY PARK IMPROVEMENTS PROJECT

Commissioner Foster recused himself from the meeting and left the room.

Assistant County Manager Jeremy Young appeared before the Commission to present six (6) bids for the Valley Park Improvement Project as follows: 1) Kanawha Stone Company for $5,319,764.89; 2) Wolf Creek Contracting for $4,492,351.15; 3) J. F. Allen Company for $5,400,419.60; 4) Jarrett Construction for $4,611,240.14; 5) Cherry River Contracting for $4,979,720.00; and 6) Asphalt Contractors for $4,840,737.25.

President Andes made a motion to accept the lowest bid pending review by staff and GAI Consultants. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Foster returned to the regular meeting.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Nancy Rebecca Bennett, Theodore Franklin Boggess, Herbert Ferrell, Doris Ann Jones, Kenneth Ray Lovejoy, Geraldine E. Mace, Donna Jean Norris, Stanislaw Rosputko, Sarah Elizabeth Seabolt, Gilbert Odell Thornton, Garcie Eugene Trimble, Franklin Delano Westfall    

Long Form Settlements:              Clinton Edward Clark, Binda Marie Flowers

An Order to disburse the sum of $150.00 from the Fiduciary Special Fund made payable to the State Tax Department for estate tax administration fees

An Order to disburse the sum of $166.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements

An Order approving the Disclaimer of Genna Racer-Riggan in any real estate in the Estate of Genevieve C. Racer

An Order approving the Annual Report of Julia Fay Prince, Executrix of the Estate of James Lonzo Prince

An Order confirming the reappointment of Debra J. Holley as Administratrix CTA DBN of the Estate of Ronald Lee Bird

An Order to “Estate Listing” and actions of the Fiduciary Supervisor from December 10, 2016 through January 6, 2017

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. Commissioner Foster seconded the motion.  The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to remove Scott Chambers as the Commission Representative on the Putnam County Planning Commission. Commissioner Foster seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to appoint Commissioner Foster to serve on the Putnam County Planning Commission. President Andes seconded the motion.  The motion carried unanimously.

PUBLIC COMMENTS

Mr. Larry Priddy and residents appeared before the Commission to inquire about the status of their petition for the prevention of any mobile homes being located in the Hulbert Heights area of Nitro, Putnam County, West Virginia.

Mr. Sam Barnette, of Winfield, appeared before the Commission to request recreational funding for Winfield and surrounding areas. Commissioners advised Mr. Barnette that the City of Winfield was recently awarded $6,275 from the 2016/2017 Putnam County Recreation Enhancement Fund Grant.

ADJOURN

At 10:51 a.m., having no further business, Commissioner Foster made a motion and Commissioner Skidmore seconded to adjourn the regular session of the County Commission until Thursday, January 26, 2017 at 5:30 p.m.

Respectfully submitted,

Sherry Otey

Commission Assistant

                                                                      MINUTES

                                  PUTNAM COUNTY COMMISSION REGULAR SESSION

                                                                   December 13, 2016

OPENING

Commissioner R. Joseph Haynes, Commissioner Stephen A. Andes and Commissioner R. Andrew Skidmore were present when the 9:00 a.m. meeting was convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

  1.  Edit registers and checks
  2.  An Order to issue a check from the General School Fund in the amount of $182,930.24 payable to the General County Fund for reimbursement of jail costs for June to July 2005
  3. An Order to transfer from the General County Fund to the Putnam County Employee Benefit Fund, the sum of $10,274.00 for November 2016 Optical and Dental Benefits
  4. An Order to issue a check from the Fiduciary Special Fund in the amount of $2.00 payable to Brian Wood, Clerk, for recording fees deposited into incorrect account

Commissioner Andes made a motion to approve and sign the presented documents. Commissioner Skidmore seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Andes made a motion to approve the minutes of November 22, 2016. Commissioner Skidmore seconded the motion. The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Andes made a motion to approve the Assessor’s Erroneous Assessment Orders as presented:

William A. Brown, III, Andy Harper, Robert Harper, Andrea Cremeans Spencer, Gary W. Trent, et ux

Commissioner Skidmore seconded the motion. The motion carried unanimously.

5 Erroneous Assessments were approved totaling $1,151.08 in deduction of taxes.

COMBINE AND DIVIDES

Commissioner Andes made a motion to approve the Assessor’s Combine and Divide Orders as presented:

Hung Ngoc Hoang, Jo Ann Brother, John Brock, et ux, Shirley Cobb, Jr., et ux, Robert Miller, et al, Roger D. Steele, et ux, Jerry C. Hedrick, et ux

Rescind: Stephen Martin, Timothy McDade, Thompson Walker

Commissioner Skidmore seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to appoint Stephen A. Andes to serve on the Putnam County Parks & Recreation Commission Board, effective December 13, 2016 with a term to expire on August 31, 2019. President Haynes seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to appoint Karen S. Haynes to serve on the Putnam County Parks & Recreation Commission Board, effective December 13, 2016 with a term to expire on August 31, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

Commissioner Skidmore made a motion to appoint J. P. Owens to serve on the Putnam County Building Commission, effective December 13, 2016 with a term to expire on August 27, 2018. Commissioner Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Andes made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to make a payroll change for Ryan Lewis, Full-time, EMT, Department 715, $9.25/hourly, effective December 11, 2016 as presented by the Commission Assistant
  2. An Order to make a payroll change for Deborah Lilly, Full-time, Office Assistant, Department 402, $11.19/hourly, effective December 5, 2016 as presented by the Commission Assistant
  3. An Order to delete from payroll Pam Holmes, Part-time, Kennel Tech, Department 716, effective November 26, 2016 as presented by the Commission Assistant
  4. An Order to delete from payroll Amy Garrett, Part-time, Telecommunicator, Department 712, effective December 5, 2016 as presented by the Commission Assistant
  5. An Order to add to payroll Megan D. Casto, Part-time, Telecommunicator, Department 712, $11.00/hourly, effective December 11, 2016 as presented by the Commission Assistant
  6. An Order to delete from payroll Dustin Kinser, Full-time, Paramedic, Department 715, effective November 16, 2016 as presented by the Commission Assistant
  7. An Order to designate the legal holidays for 2017 as presented by the Commission Assistant
  8. An Order to elect Commissioner Stephen A. Andes as Commission President for the period of January 1, 2017 to December 31, 2017 as presented by the Commission Assistant
  9. An Order to issue checks from the Hotel/Motel Tax Fund to Parks and Recreation Commission in the amount of $29,400.00 and the Convention and Visitors Bureau in the amount of $29,400.00 as presented by the Commission Assistant
  10. An Order to appoint Stephen A. Andes to serve on the Putnam County Parks & Recreation Commission Board, effective December 13, 2016 with a term to expire on August 31, 2019 as presented by the Commission Assistant
  11. An Order to appoint Karen S. Haynes to serve on the Putnam County Parks & Recreation Commission Board, effective December 13, 2016 with a term to expire on August 31, 2018 as presented by the Commission Assistant

Commissioner Skidmore seconded the motion. The motion carried unanimously.

JOHN STUMP, STEPTOE & JOHNSON

Mr. Stump’s appearance before the Commission was postponed.

DREW DUNLAP, DEVELOPMENT AUTHORITY

Commissioner Andes made a motion to approve a Resolution that officially designates the Putnam County Development Authority as the authorized development authority for Putnam County as presented by Mr. Dunlap. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

MARCIE KIMBERLING, COMMISSION ASSISTANT

Commissioner Andes made a motion to make public notice that the Commission shall sit as a Board of Review and Equalization regarding all taxes assessed (personal and real) for the taxable year 2017 as follows:

Wednesday, February 1, 2017 at 9:00 a.m.

Tuesday, February 7, 2017 at 9:00 a.m.

Friday, February 10, 2017 at 6:00 p.m.

Thursday, February 16, 2017 at 2:30 p.m.

Commissioner Skidmore seconded the motion. The motion carried unanimously.

FALSE ALARM ORDINANCE

Fire Administrator Rich Pullin appeared before the Commission to present an Ordinance Pertaining to the Regulation of False Alarms in Putnam County. Sheriff Deweese stated that the Ordinance is needed and that his department responds to three to six false alarm calls daily.  After lengthy discussion, Commissioner Andes made a motion to adopt the Ordinance that shall become effective February 1, 2017 and ordered the Ordinance to be published in the local newspaper.  Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to authorize the President to sign the Ordinance Pertaining to the Regulation of False Alarms in Putnam County as presented by Mr. Pullin. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, ASSISTANT COUNTY MANAGER

Commissioner Andes made a motion to issue a check from the General County Fund in the amount of $1,680 payable to the Buffalo Historical Society for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to authorize the President to sign a Contract Agreement for the Courthouse Facilities Improvement Authority (CFIA) as presented by Mr. Young. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

BRIAN DONAT, COUNTY MANAGER

The Bid Award & Notice to Proceed, Maintenance Building & Demolition Contract – Valley Park Improvement Project was postponed.

Commissioner Andes made a motion to authorize the President to sign Change Order #2 to extend the completion date for the Putnam County Parks & Recreation Commission Wave Pool Shell Project as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to authorize the President to sign Change Order #3 for electrical work consisting but not limited to grounding and bonding to the concrete pool deck and new pool decking for the Putnam County Parks & Recreation Commission Wave Pool Shell Project as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for the Prosecutor’s Office Fund #405 to cover travel as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for 911 Fund #712 to cover training & education and dues/subscriptions as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to approve a budget revision for Emergency Services Fund #715 to cover advertising as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Commissioner Andes made a motion to issue a check from the Spay and Neuter Fund in the amount of $144.00 payable to Help For Animals for services provided as presented by Mr. Donat. Commissioner Skidmore seconded the motion.  The motion carried unanimously.

Mr. Donat presented the following order for approval:

  1.  An Order to issue a check from the 911 Fund in the amount of $4,771.56 payable to Schneider Electric IT USA, Inc. for 911 UPS yearly maintenance
  2. An Order to issue a check from the 911 Fund in the amount of $7,995.00 payable to SwiftReach Networks Inc. for yearly maintenance
  3. An Order to issue a check from the 911 Fund in the amount of $22,182.44 payable to Colossus Inc. dba InterAct Public Service System for maintenance on CAD System

Commissioner Andes made a motion to approve the orders as presented. Commissioner Skidmore seconded the motion. The motion carried unanimously

4.  An Order to issue a check from the Putnam County TIF Fund in the amount of $4,290.00 payable to ZMM Architects & Engineers for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission

5.  An Order to issue a check from the Putnam County TIF Fund in the amount of $400.00 payable to ZMM Architects & Engineers for work done on the new Maintenance Building and Concessions for the Putnam County Parks and Recreation Commission

6.  An Order to issue a check from the Putnam County TIF Fund in the amount of $57,064.05 payable to ZMM Architects & Engineers for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Andes made a motion to approve the orders as presented. Commissioner Skidmore seconded the motion. The motion carried unanimously.

7.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,664.00 payable to Thomas M. Lyvers, Sr. for professional services rendered November 21, 2016 through November 30, 2016

8.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $416.00 payable to Thomas M. Lyvers, Sr. for professional services rendered December 1, 2016 through December 2, 2016

9.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,375.00 payable to Angela L. Smith for professional services rendered November 16, 2016 through November 29, 2016

10.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,245.00 payable to Kimberly Sizemore for professional services rendered October 1, 2016 through October 31, 2016

11.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,507.50 payable to Kimberly Sizemore for professional services rendered November 1, 2016 through November 31, 2016

12.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 December lease

13.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 December lease

14.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 January lease

15.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 January lease

16.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $296.48 payable to nTelos for cell phone service

17.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $61.65 payable to OfficeMax for office supplies

18.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $190.00 payable to Alere Toxicology Services for drug testing

19.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $933.50 payable to Track Group for monitoring

20.  An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $937.50 payable to Chris Moles for professional services rendered November 9, 2016 through November 29, 2016

Commissioner Andes made a motion to approve the orders as presented. Commissioner Skidmore seconded the motion. The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Ms. Karr presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlements:              Donald Cecil Arthur, Robert Arnold Backus, Jr., Joseph F. Barker, Sr., Norma Marie Casto aka Norma Lee Casto, Tony Lee Clay, Betty June Harris, Keith Wayne Hawley, Billy Lee Henderson, Clara Evon Henderson, Nancy Lee Jones, James McCoy Lane, Jr., Betty Jean Leadmon, William Harold McClung, Alfred Cabral Pereira, Richard Lee Pierce, Charles Ray Rollyson, Tanya Kay Sheets, Rose Marie Spaulding, Leoma Virginia Teets, Patricia Gail Webb, Glenna Agatha Worley, Patricia Louise Worley

Long Form Settlements:              Robert Stanley Simokat

An Order to disburse the sum of $155.00 from the Fiduciary Special Fund made payable to the State Tax Department for estate tax administration fees

An Order to disburse the sum of $269.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements

An Order releasing the Administrator Bond posted by Michael P. and Carrie Black in the Estate of Donald A. Black

An Order reappointing Kathryn Lynn Burns as Administratrix of the Estate of Rufus Edward Hall, Jr., due to the death of Georgianna Hall, former Administratrix

An Order approving the partial settlement of Kent Sullivan, Executor, of the Estate of Stuart W. Sullivan An Order to “Estate Listing” and actions of the Fiduciary Supervisor from November 19, 2016 through December 9, 2016

Commissioner Andes made a motion to approve the documents as presented and authorize the President to sign. Commissioner Skidmore seconded the motion. The motion carried unanimously.

PUBLIC COMMENTS

Mr. Larry Priddy and residents of Eastwood Acres, Circle Drive, Lauren Drive, Carruthers Drive and Oak Drive appeared before the Commission to petition for the prevention of any mobile homes to be located on any non-developed land in the Hulbert Heights area of Nitro, Putnam County, West Virginia. Photos were presented showing storm sewer problems. The Commission agreed to review the matter.

GENERAL BUSINESS

Commissioner Skidmore made a motion to elect Commissioner Stephen A. Andes as Commission President for the period of January 1, 2017 to December 31, 2017. President Haynes seconded the motion. The motion carried unanimously.

ADJOURN

At 10:15 a.m., having no further business, Commissioner Skidmore made a motion and Commissioner Andes seconded to adjourn the regular session of the County Commission until Tuesday, January 10, 2017 at 9:00 a.m.

Respectfully submitted,

Sherry Otey

Commission Assistant

                                

 

 

                                   

 

                                                                        

 

                                                 

                                                                     

 

 

 

                                                                       

                                                                         

 

                                                 

 

                        

 

                                                                   

 

                               

 

 

 

 

                                                            

 

 

                           

 

                     

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