Commission Meeting Minutes

MINUTES

PUTNAM COUNTY COMMISSION REGULAR SESSION

August 31, 2017

OPENING

Commissioners Stephen A. Andes and R. Andrew Skidmore were present when the 5:30 p.m. meeting convened in the Putnam County Commission Chambers by County Clerk Brian Wood. The Pledge of Allegiance followed.

BRIAN WOOD, COUNTY CLERK

Mr. Wood presented the following documents for the Commissioner’s approval and signature:

Edit registers and checks

Commissioner Skidmore made a motion to approve and sign the presented documents. President Andes seconded the motion. The motion carried unanimously.

GENERAL BUSINESS

Commissioner Skidmore made a motion to approve the minutes of August 8, 2017. President Andes seconded the motion.  The motion carried unanimously.

ERRONEOUS ASSESSMENTS

Commissioner Skidmore made a motion to approve the Assessor’s Erroneous Assessments as presented:

Charles R. Ferguson, Oscar Griffith, Nippon Thermostat of America, Nicholas Adkins, four for Charles Richard Ashby et ux, Stephen C. Alford, four for James D. Arrowood, two for Joyce A. Ashby, Barracks, Inc., Gregg G. Becnel, James M &/or Marjorie Bradley, Bravo Live Karaoke Lighting Extravaganza, Scott &/or Jackie Byars, James C. & Barbara L. Clagg, William Cobb, Brian S. Cole, Gary L. or Betty Jane Collins, Jeremy M. Comer et ux, Robert F. Conley, Todd & Jayna Corns, Timothy P. Cowan, two for Ronda D. Crist, Elaine A. Davis, Kevin M. Flora, James E. Foster, Kimberly Hambrick, Jo Ann Harris, Pamela &/or Lonnie Harris, Richard or Cathey Hartz, Oliver W. &/or Kimber C. Herdman, five for Taunja A. Hutchison, three for Barbara A. Jackson, Susanna M. (Summers) &/or Thomas W. Johns, Delores J. Johnson, Robin Everett & Johanna L. Keister, James Lewis, Jerry & Retta Lewis, Michael L. &/or Kathy I. McGhee, Pam Morris, Brandon &/or Heather Nicole Nester, Gary M. &/or Ashley Oxley, Chad Dustin Reed, Charles A. Roberts, Ethel A. Roberts, Cheryl Ann Rossi, Pamela J. Rymer, Keith Schongar, Scott Teays Mini Storage DBA BTS Enterprises LLC, William A. Shelton II et ux, Audra Smith, Manoli Stilianoudakis, Robert &/or Connie Stover, Lois Henry Tucker et al, three for E. W. Turner, Larry J. Whittington, Michael E. & Lisa P. Young, Sabastian or Miranda Young, Sandra Lynn Zell

74 Erroneous Assessments were approved totaling $556,026.47 in deduction of taxes.

President Andes seconded the motion. The motion carried unanimously.

COURT ORDERS APPROVED

Commissioner Skidmore made a motion to approve and sign the following orders, personnel payroll changes and certifications:

  1. An Order to amend payroll for Dave Casto, Part-time, Telecommunicator, Department 712, $14.00/hourly, effective August 3, 2017 as presented by the Commission Secretary
  2. An Order to add to payroll Morgan Adkins, Full-time, Paramedic, Department 715, $13.30/hourly, effective August 10, 2017 as presented by the Commission Secretary
  3. An Order to add to payroll Gregory Berry, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary
  4. An Order to add to payroll Donald Ennis, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary
  5. An Order to add to payroll Casey Walker, Part-time, Paramedic, Department 715, $11.50/hourly, effective August 10, 2017 as presented by the Commission Secretary
  6. An Order to add to payroll Alexander Jividen, Part-time, EMT, Department 715, $9.00/hourly, effective August 10, 2017 as presented by the Commission Secretary
  7. An Order to add to payroll Krystal Harrison, Part-time, EMT, Department 715, $9.00/hourly, effective August 10, 2017 as presented by the Commission Secretary
  8. An Order to make a payroll change for Ryan Lewis, Full-time, Paramedic, Department 715, $13.30/hourly, effective August 27, 2017 as presented by the Commission Secretary
  9. An Order to appoint Jeremy Young to serve on the EnAct Board, effective July 1, 2017 with a term to expire on June 30, 2018

President Andes seconded the motion. The motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Skidmore made a motion to re-appoint Jeremy Young to serve on the EnAct Board, effective July 1, 2017 with a term to expire on June 30, 2018. President Andes seconded the motion.  The motion carried unanimously

PUBLIC COMMENTS

Mayor Woodrum appeared before the Commission to recommend placement of the playground equipment from Parks and Recreation be on property owned by Putnam County School Board rather than Hometown Park. Commissioners suggested Mayor Woodrum attend the September 7, 2017 Parks and Recreation Board meeting.

Mark Halburn appeared before the Commission to recommend opening Waves of Fun for Labor Day weekend. Unfortunately, due to the construction at Valley Park the Commissioners did feel this was feasible.

TIM HANNA, PROJECT COORDINATOR

Commissioner Skidmore made a motion to issue a check from the General County Grant Fund in the amount of $900.00 payable to City Construction Company for the Putnam County Window Replacement 2016 Project as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $3,595.00 payable to City of Winfield for reimbursement out of the Putnam County Recreation Enhancement Fund as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Census 2020 Registration Form as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the Supplementary Special Addition to the VOCA Grant as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign the FY 2018 Community Corrections Grant Award as presented by Mr. Hanna. President Andes seconded the motion.  The motion carried unanimously.

JEREMY YOUNG, COUNTY MANAGER

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #1 for the Valley Park Synthetic Turf Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve and authorize the President to sign Change Order #3 for the Community Center Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to approve the State Budget Revision #2 as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commission Skidmore made a motion to affirm authorization for County Manager’s Signature on Gametime Phase One Agreement of $89,124.78 for the Valley Park Playground Project as presented my Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $20,000.00 payable to Putnam County Building Fund for a Putnam County Board of Education reimbursement for half of the Courthouse Drive paving project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $122,818.50 payable to Cherry River Construction, LLC for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $2,752.40 payable to Silling Architects for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Putnam County Building Fund in the amount of $1,800.00 payable to Terradon Corporation for work associated with the Parking Lot Improvements Project as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the E-911 Fund (07) in the amount of $6,291.72 payable to the E-911 Wireless Fund (24) representing 3% of the monthly E-911 wireless subscriber fees as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the General County Fund in the amount of $50,000.00 payable to the Putnam County Health Department as the payment of FY2017-18 contribution as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

Commissioner Skidmore made a motion to issue a check from the Spay and Neuter Fund in the amount of $107.00 payable to Help For Animals for services provided as presented by Mr. Young. President Andes seconded the motion.  The motion carried unanimously.

  1. An Order to issue a check from the Putnam County TIF Fund in the amount of $3,125.00 payable to GAI Consultants for work done on the TIF Valley Park Master Plan Projects for the Putnam County Parks and Recreation Commission
  2. An Order to issue a check from the Putnam County TIF Fund in the amount of $1,892.56 payable to EJ USA, Inc. for tree frames under the Valley Park Improvement Project for the Putnam County Parks and Recreation Commission
  3. An Order to issue a check from the Putnam County TIF Fund in the amount of $65,970.00 payable to Capital Builders for work done on the Demolition and Maintenance Building Project for the Putnam County Parks and Recreation Commission
  4. An Order to issue a check from the Putnam County TIF Fund in the amount of $6,167.00 payable to GEF for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission
  5. An Order to issue a check from the Putnam County TIF Fund in the amount of $225.00 payable to Chapman Technical Group for work done on the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission
  6. An Order to issue a check from the Putnam County TIF Fund in the amount of $742.50 payable to Terradon Corporation for work done on the Valley Park Wave Pool Liner Project for the Putnam County Parks and Recreation Commission
  7. An Order to issue a check from the Putnam County TIF Fund in the amount of $21,429.32 payable to Putnam County Parks and Recreation for reimbursement of invoices paid to Precision Pump and C.I. Thornburg for the Valley Park Wave Pool Project for the Putnam County Parks and Recreation Commission
  8. An Order to issue a check from the Putnam County TIF Fund in the amount of $2,614.50 payable to Triad Engineering, Inc. for work done on the Community Center Project for the Putnam County Parks and Recreation Commission
  9. An Order to issue a check from the Putnam County TIF Fund in the amount of $609,650.10 payable to Swope Construction for work done on the Community Center Project for the Putnam County Parks and Recreation Commission

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion.  The motion carried unanimously.

10. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $208.00 payable to Thomas Lyvers for professional services rendered July 31, 2017

11. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,872.00 payable to Thomas Lyvers for professional services rendered August 1, 2017 to August 11, 2017

12. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $2,080.00 payable to Thomas Lyvers for professional services rendered August 14, 2017 to August 25, 2017

13. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,260.00 payable to Angela L. Smith for professional services rendered August 1, 2017 to August 15, 2017

14. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #1 September Invoice

15. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $810.00 payable to CV Management for Unit #4 September Invoice

16. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $645.00 payable to Chris Moles for professional services rendered July 1, 2017 to July 31, 2017

17. An Order to issue a check from the Putnam County Criminal Justice Fund in the amount of $335.00 payable to Alere Toxicology Services, Inc. for drug testing

18. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $184.25 payable to eLab Solutions for drug testing supplies

19. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $675.00 payable to Kimberly Sizemore for professional services rendered July 1, 2017 to July 31, 2017

20. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $133.98 payable to Auto Zone

21. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $75.47 payable to Office Depot

22. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,544.00 payable to WV Board of Risk and Insurance Management for quarterly liability and property insurance

23. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $384.54 payable to Sprint for cell phone services

24. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $598.50 payable to Track Group for monitoring

25. An Order to issue a check from the Putnam County Community Criminal Justice Fund in the amount of $1,260.00 payable to Angela L. Smith for professional services rendered August 16, 2017 to August 31, 2017

Commissioner Skidmore made a motion to approve the orders as presented. President Andes seconded the motion. The motion carried unanimously.

TIM KEATON, PLANNER

Planner Tim Keaton appeared before the Commission to present a petition submitted by Paul Rogers, Jr. and Tamra Rogers for a Text Amendment to revise Article 650.04 Special Permit Uses in the C-2 High Density Commercial Zoning District of the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia to include Drive-In Theater, and to revise supporting regulations in Articles 650 and 1700.

At 9:30 a.m., Commissioner Skidmore made a motion to open the public hearing. President Andes seconded the motion.  The motion carried unanimously.

President Andes opened the public hearing and asked for public comments; there were none.

Commissioner Skidmore made a motion to close the public hearing. President Andes seconded the motion. The motion carried unanimously.

Commissioner Skidmore and President Andes voted yes regarding the proposed amendment will protect and promote the public health, safety, convenience, moral and general welfare as well as the amendment is consistent with the adopted comprehensive plan.

Commissioner Skidmore made a motion to approve the Order for a Text Amendment to revise Article 650.04 Special Permit Uses in the C-2 High Density Commercial Zoning District of the Zoning Ordinance for the Zoned Unincorporated Areas of Putnam County, West Virginia to include Drive-In Theater, and to revise supporting regulations in Articles 650 and 1700 as presented by Mr. Keaton. President Andes seconded the motion.  The motion carried unanimously.

ESTATE SETTLEMENTS

The Fiduciary Supervisor Mr. Frye presented the following documents to the Commission and recommended that they be approved as presented:

Short Form Settlement:                Robert Keith Buzzard, Lloyd Raymond Cobb, James Edman Coleman, Michael Lee Craigo, Clyde S. Cyrus, Ronald Franklin Davis, Pete John Estep, Kathleen Violet Fisher, Martha Helen Fletcher, Helen Marie Harper, James Edward Hazelett, Ira W. Hill, Jr., Richard W. “Dick” Howard, Anita Louise Jordan, Delbert Eugene Lockhart, Exie Jean McCune, Billie Jackson Osborne, Jerry Neal Pauley, Douglas C. Spaulding, Rose Marie Spaulding, Clarice V. Taylor, Asbury Irwin Wilson, Lucille Edith Witt

Long Form Settlement:                 Elmus Jackson Stover, Lillian Gay Wysong, James Harold White, Jr.

An Order to disburse the sum of $303.00 from the Fiduciary Special Fund made payable to Brian Wood, Clerk, for recording settlements.

An Order approving the Disclaimer of Ted Thomas in the Estate of Tedra Dawn Thomas.

An Order approving the Annual Settlement Report of Eleanor Ruth Fisher, Administratrix, of the Estate of Lynden Varrell Fisher.

An Order referring the Estate of Wanda Lee Creech Kaneday to Fiduciary Commissioner, Tim LaFon, for a legal recommendation.

An Order of “Estate Listing” of Actions of Fiduciary Supervisor from August 5, 2017 through August 25, 2017.

Commissioner Skidmore made a motion to approve the documents as presented and authorize the President to sign. President Andes seconded the motion.  The motion carried unanimously.

ADJOURN

At 6:10 p.m., having no further business, Commissioner Skidmore made a motion and President Andes seconded to adjourn the regular session of the County Commission until Tuesday, September 12, 2017 at 9:00 p.m.

Respectfully submitted,

Marcie Kimberling

Secretary

 

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